Danielle Thomas Email & Phone Number

Facilitate communication across multiple departments as appropriate to all involved and “manage” stakeholders. Including escalating/communicating potential issues and challenges as needed to the project lead as well as management in other departmentsAssist in the development of the project plan, establishing a roadmap with clear dates and deliverables for each department’s contributions, updating trackers to discuss with project teamSupport senior-level working groups and project meetings, including meeting minute capture, action item tracking, coordination, logistics, and materials preparationCoordinate meetings with clients, candidates and contract employeesCreate and/or maintain document repositories for projectsAssists with on-boarding new employees into internal system by processing appropriate paperwork, ordering essential technology and working with directors and leadership to ensure that new employee has completed all mandatory paperwork and tasks prior to beginning their work within the department.Organizes and coordinates logistics for program events including meetings, briefings, roundtables, dialogues and major conferences

Managed the Defense Travel System (DTS) by coordinating travel for senior leadership, reservations for flights, hotels and rental car services to ensure adequate time is provided for travel, in accordance with the Joint Travel Regulations (JTR). Examined budget estimates for completeness, accuracy, and conformance with procedures and regulations.Knowledge of Citibank Software for Government Travel Credit Card (GTCC) reports and inquiriesPerformed a broad range of assigned and ad hoc administrative tasks for Department-level senior leaders including preparing daybooks, managing and defending multiple active calendars; composing and preparing complex and/or confidential correspondence; timely arrangement of detailed travel plans, itineraries and agendas within budget; and compiling briefings and read-ahead materials for meetings.Maintained Pentagon access and escort privileges to ensure availability to escort VIPs as needed for Executive level face-to-face meetings.Completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the senior leader’s ability to effectively lead the workforce.Prioritized key focus areas, accommodate standard events, and manages ad-hoc requirements, in a sensitive, resource-constrained environment.Conducted research and analysis in support of executive taskings and special projects upon the request of senior leadership. Results of these special tasks are typically documented in MS PowerPoint, MS Word, and MS Excel.Assisted with FMS tasker documents (correspondence), prior to submission to senior leadership throughout the organization in accordance with the SECNAV Correspondence Manual

Provided full administrative support to Front Office. Maintained and coordinated SES’s/Division Directors calendar, including scheduling visits (internal and external). Edited and formatted all correspondence for SES signature. Processed orders using Defense Travel System for upcoming travel for Executives. Submitted travel vouchers for other staff members to ensure proper reimbursement and trip close out.Assisted with interviews, on-boarding of new employees, and coordination of new employee indoctrination within the organization.Managed front office, screened phone calls to the SES, greeted visitors and ensured prompt assistance.Monitored, maintained, and procured office supplies for the Front Office and maintained accurate records of GSA Government Purchase Card.Setup executive-level meetings and video teleconferences (VTCs) including maintaining attendance lists, developing seating arrangements, reserving conference rooms, distributing read-ahead material, and setting up phone bridges.Worked with other DASN (FM&C) Directorates and BSO’s to prioritize workloads as necessary to address emergent requirements. Completed a variety of work assignments characterized as short-deadline/quick-turnaround in nature, and performed assigned tasks with a high level of discretion and accuracyReviewed and edited more than 300 DON Financial Management and Operations tasker documents (correspondence), prior to submission to Senior Leadership. Reviewed documents for clarity, completeness, proper format, grammar, typographical accuracy, proper coordination, attachments, and compliance with supervisor’s viewpoint

Washington D.C. Metro Area

• Performs quantitative and qualitative analysis on official correspondences and reports to U.S. Congress, Government Accountability Office, Office of Inspector General, and other regulating bodies• Evaluates correspondence items and routes pertinent questions or concerns to the appropriate business line• Develops briefs and executive summaries of reports, letters, and memoranda forwarded for action or segments• Reviews control procedures for correspondence management ensuring standard correspondence and correspondence management systems procedures are followed and do not impede timely processes

Richmond, Va

• Provided high-level administrative support by working on special projects, information requests, receiving visitors, preparing correspondence, and attended legislative and staff meetings • Updated database with status of legislation sponsored by the Delegate through the VA General Assembly • Collaborated with team members to develop direct mailing publications for constituents• Tracked and recorded changes to legislation concerning the Delegate• Assisted with the organization and planning of community programs and events• Updated database of constituents and organizations, and provided quality assurance, control, and data integrity