Danielle Grijalva Email & Phone Number

United States

Saratoga, California Usa

Bay Area

• Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and detailed written correspondence.• Arranged interviews, on boarded new hires… Show more • Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and detailed written correspondence.• Arranged interviews, on boarded new hires, and handled confidential HR paperwork for team members.• Coordinated with admins across all sites with regard to personnel, meetings, policies and events.• Reconciled and regulated purchasing card for marketing and company expenditures.• Coordinated and facilitated company events large and small; including catering, room set up, IT support, etc.• Prepared product orders, service requests for lab equipment, material tickets, office supplies and business cards.• Coordinated and shipped equipment for CTO keynote addresses at conferences and trade shows. Show less

Milpitas, Ca

Provided direct support for 3 C-Level executives along with their teams • Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and… Show more Provided direct support for 3 C-Level executives along with their teams • Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and detailed written correspondence.• Arranged interviews, on boarded new hires, and handled confidential HR paperwork for team members.• Coordinated with admins across all sites with regard to personnel, meetings, policies and events.• Reconciled and regulated purchasing card for marketing and company expenditures.• Coordinated and facilitated company events large and small; including catering, room set up, IT support, etc.• Prepared product orders, service requests for lab equipment, material tickets, office supplies and business cards.• Coordinated and shipped equipment for CTO keynote addresses at conferences and trade shows. Show less

Provided direct support for SVP of Engineering & CTO/Founder • Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and detailed written… Show more Provided direct support for SVP of Engineering & CTO/Founder • Managed multiple, constantly changing calendars and coordinated meetings, appointments and conference calls.• Coordinated complex and frequently changing travel arrangements, with proper documentation, ie., visas and passport renewals, including a complex Deloitte Tax travel calendar and tax documents for Singapore-based CTO.• Handled expenses, invoices, purchase requisitions, organizational charts and detailed written correspondence.• Arranged interviews, on boarded new hires, and handled confidential HR paperwork for team members.• Coordinated with admins across all sites with regard to personnel, meetings, policies and events.• Reconciled and regulated purchasing card for marketing and company expenditures.• Coordinated and facilitated company events large and small; including catering, room set up, IT support, etc.• Prepared product orders, service requests for lab equipment, material tickets, office supplies and business cards.• Coordinated and shipped equipment for CTO keynote addresses at conferences and trade shows. Show less

Mountain View, Ca

Office Manager & Executive Assistant to CTO and Team• Served as R&D liaison to international teams in Europe and the off-shore team in China. • Coordinated onsite visitors, managed visa applications and prepared legal documents such as SOW's, NDA’s, HIPAA.• Arranged complex travel, maintained calendars, scheduled meetings, handled petty cash and reconciliation, expense reporting, invoices, purchase orders, office supplies, shipping and office machine maintenance.• Provided… Show more Office Manager & Executive Assistant to CTO and Team• Served as R&D liaison to international teams in Europe and the off-shore team in China. • Coordinated onsite visitors, managed visa applications and prepared legal documents such as SOW's, NDA’s, HIPAA.• Arranged complex travel, maintained calendars, scheduled meetings, handled petty cash and reconciliation, expense reporting, invoices, purchase orders, office supplies, shipping and office machine maintenance.• Provided confidential HR support for the San Carlos and Mountain View office locations. Partnered with corporate HR to ensure compliance with policies and addressed HR related issues for the R&D group, including:o Benefits, flexible spending, 401K, stock, ethics, policies, org charts and address changes.o Interfacing between employees and corporate HR on day-to-day issues as well as specific personnel issues.o Maintained and updated personnel files, including job offers, ranking, hiring requisitions, etc.o Handled scheduling of interviews and all new hire on boarding and term paperwork.• Reviewed budgets and cost reports on a monthly basis. • Maintained the office facility, handling all building related issues, coordinating with the property owner regarding building maintenance and lease. This included organizing and supervising build-outs and the office move from San Carlos to Mountain View. Show less

Administrative Assistant • Arranged meetings, conferences, appointments, travel, and events, including social events for employees in California and in Utah offices. Chairman of the Recreation Committee for 5 years.• Prepared all paperwork; legal contracts, non-disclosures, org charts, phone lists, expense reports, subscriptions, facility requests, time card reporting, benefit claim forms, address changes, education assistance requests, personnel files, hiring requisitions, job offers,… Show more Administrative Assistant • Arranged meetings, conferences, appointments, travel, and events, including social events for employees in California and in Utah offices. Chairman of the Recreation Committee for 5 years.• Prepared all paperwork; legal contracts, non-disclosures, org charts, phone lists, expense reports, subscriptions, facility requests, time card reporting, benefit claim forms, address changes, education assistance requests, personnel files, hiring requisitions, job offers, term letters and general written correspondence. • Purchased office supplies, capital equipment, hardware, software, books, cell phones, and lab furniture.• Controlled petty cash and purchasing card accounts, including monthly reconciliations of both.• Supervised two junior administrative staff.• Lead Project Management for ManageWise 2.6 – shipped on time.• Organized and coordinated the move of labs and people from the Fortune Drive site to new offices on First St. Show less