Danielle Oja Email & Phone Number

Ottawa, Ontario, Canada

* Learning Coordinator (LC) Monitoring and reporting on employee development.* Assigning curricula and certifications (identifying learners who require training as result of a change in career or developmental learning requirements).* Generating a variety of reports (assignment, completion, overdue).* Determining the correct required training for the.

Ottawa, Canada Area

-Point of contact for VP-CFO, coordinate and liaison between the Office of the President, Vice-Presidents, Executives, Senior Managers, external Clients.-Manage communication, assess situation, and sensitivity and take appropriate action.-Format guidelines, procedures and deadlines adhere to out-going correspondence, supporting materials, and record.

Ottawa, Ontario, Canada

• Provide and manage administrative and executive support to the President/CEO and assist in administrative functions for the Director of Climate Change Canada and support the administrative functions of IISD Ottawa.
• Liaising with internal staff and external senior contacts in and outside the country, including in government, the private and public sector, academia, stakeholders, donors, etc.
• Responsible for prioritizing and managing the workload to ensure that deadlines are met and… Show more
• Responsible for prioritizing and managing the workload to ensure that deadlines are met and assignments are completed to the highest standards.
• Manage calendars, including arrangement of appointments, meetings, conference calls, webinars, speaking engagements and events, ensuring everything runs in a smooth, timely manner:
• Prepare travel logistics (domestic and international), including tickets, accommodations, visa applications, travel authorization, including briefing binders.

Ottawa, Canada Area

• Managed and provided administrative, technical and executive support to the Vice President and Chief of Staff.
• Managed VP`s complex and for ever changing Outlook calendar, prepared daily agendas and documentation.
• Maintained a bring-forward system, created and managed an electronic and paper filing system, respond to inquiries (phone or in-person), managed travel arrangements and travel expense reports in HRG.
• Organized logistics and technical support for special events… Show more
• Organized logistics and technical support for special events, meetings, conferences, and seminars.
• Maximized use of software applications, (ccmMercury, GCDocs, GCCampus, GEDS) Word, Excel, PowerPoint to create project correspondence, produce supporting materials, and record platform documentation (Dockets). Show less

Ottawa, Canada Area

• Harmonized and planned the day-to-day activities for the Director of Strategy and Operations, and Branch Managers, and managed multiple complex calendars (Strategy and Governance, PMO and Procurement), Corporate.
• Maintained calendar, scheduled meetings, appointments, and events, based on availability and avoid conflicts with competing and changing priorities.
• Planned, coordinated and administered key facets of CIHI’s Corporate Executive and Senior Management… Show more
• Planned, coordinated and administered key facets of CIHI’s Corporate Executive and Senior Management Committee meetings. Comprised of all aspects of large and small meetings by preparing and updating evolving meeting.
• Secretariat responsible for event planning, organized conference calls, scheduled internal/external meetings, booked and set-up audio-visual equipment. Planned Executive and Management Retreats, reviewed hotel.
• Completed and tracked travel expense claims, prepared payment of A/P vouchers and cheque requisitions, and followed-up on financial reimbursements of expense claims. Reviewed and approved cost centre charges.

Ottawa, Canada Area

• Senior Administrative Assistant, Research Administration
• Planned, coordinated corporate luncheons and develop presentations for related on-and off-site meetings. Organized the details of special events, travel arrangements, corporate agendas, and itineraries. Successfully.
• Planned, coordinated corporate luncheons and develop presentations for related on-and off-site meetings. Organized the details of special events, travel arrangements, corporate agendas, and itineraries. Successfully.
• Support to clinical research administration, scheduled meetings, reconciled REBs and administration records, and tracking mandatory training. Maintained content on internal/external websites. Show less

Ottawa, Canada Area

• Senior Administrative Assistant to the Chief of Staff
• Maintained calendar, scheduled meetings, appointments and/or events, based on availability to avoid conflict with competing and changing priorities. Generated and prepared necessary documentation as needed.
• Liaise with staff and coordinate retrieval of internal responses for matters requiring a reply. Photocopy, collate, fax and distributed documents. Proofread documents for grammar and spelling.

100 Bay St, Embrun, ON K0A 1W1

• Searched daily for published tenders and forward to appropriate sales associate. Created sales documents (quotes - orders) using SAP financial database.
• Maintained tracking documents: visitors' schedule, sales activities schedule, and sales funnel reports.
• Assisted in maintaining office efficiency, and organization. Received and directed all clients and visitors entering the building and initiate signature in log book.
• Maintained office supplies inventory by checking… Show more
• Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, evaluated new office products, placed and expedited orders for supplies, and verifyed receipt of.
• Collected, input into excel spreadsheets weekly/monthly sales/inventory reports for the Board of Directors.

Ottawa, Canada Area

• Service Coordinator: Responsible for the efficient and effective scheduling of clients with a focus on building and maintaining positive internal relationships with front line staff and other administrative staff.
• Responded to all inbound calls from front line staff and take immediate action as needed.
• Assigned primary and/or partner care provider to all un-booked visits to ensure continuity of care.
• Adjusted schedule plans in accordance with changes in the service plan in… Show more Service Coordinator: Responsible for the efficient and effective scheduling of clients with a focus on building and maintaining.
• Adjusted schedule plans in accordance with changes in the service plan in an appropriate and cost-effective manner.
• Adjusted schedule plans in accordance with changes in staff availability (book offs, sick days).

Ottawa, Canada Area

• Coordinator and provide nursing staff coverage to ensure that all shifts are staffed adequately.
• Generated, managed and updated master schedules while making adjustments as needed according to budgetary constraints, census fluctuations, call-ins, and pre-planned leaves of absences (vacation, maternity leave.
• Fulfilled staffing vacancies in advance to ensure adequate coverage for all shifts.
• Kept meticulous attendance… Show more Coordinator and provide nursing staff coverage to ensure that all shifts are staffed adequately.
• Kept meticulous attendance records and assisted with the progressive disciplinary process if staff members accrued excessive absences and/or tardiness.
• Communicated with unit managers and the directors of nursing regarding scheduling for newly hired employees in the nursing department.

Ottawa, Canada Area

• Budget management: processing and recording financial transactions, tracking of budget expenses.
• Developed and maintained an alert system for upcoming deadlines on incoming requests, projects, etc.
• Maintained an up-to-date policy/procedure and Standard Operating Procedure manuals.
• Assisted in the hiring process: contract conditions, job descriptions, and performance management.
• Organized the orientation of new hire, provided guidance and ensured success by identifying the… Show more
• Organized the orientation of new hire, provided guidance and ensured success by identifying the learning needs.

Ottawa, Canada Area

• Managed and maintained Director’s complex and frequently changing calendar, Curriculum Vitae in various formats (CIHR, NIH, etc.), and coordinated complex national and international travels.
• Prepared intricate Power Point slides for various presentations, invited national/international talks.
• Prepared and submitted Research Ethics Board (renewals/amendments/terminations) applications. Transcribed, edited from dictated or written materials, letters/reports, grants and… Show more
• Prepared and submitted Research Ethics Board (renewals/amendments/terminations) applications. Transcribed, edited from dictated or written materials, letters/reports, grants and manuscripts.
• Coordinated the process of preparing grant proposals for individual and research teams. Setting timelines, meetings for proposal development, reviewed drafts, and proposal submissions. Provided assistance with editing.
• Scheduled, recruited, and followed up with patients for the duration of the research studies assigned to the applicant. Confirmed that the requirements for enrollment are met, that eligibility criteria are all.

Ottawa, Canada Area

• Conducted Workplace inspections and apprised employers and employees of workplace hazards and accident prevention. Ensured control measures are in placed to protect employees/public/patient against these hazards.
• Attended monthly meetings.

Ottawa, Canada Area

• Title: “Molecular and genetic bases for coronary artery disease and the progression to heart failure.”Primary responsibilities included: developed and managed the grant and postdoctoral trainee databases, coordinated.
• Assisted in proofreading, editing and formatting Heart and Stroke Foundation grant… Show more Title: “Molecular and genetic bases for coronary artery disease and the progression to heart failure.”Primary.
• Assisted in proofreading, editing and formatting Heart and Stroke Foundation grant proposal.
• Reviewed proposals for processing, developed budget spreadsheets and budget justifications, advised on budgetary options and needs, recommended procedures and alternatives.
• Maintained and update NIH bio-sketches and other supporting pages.
• Coordinated with collaborating departments to obtain updated documents for inclusion in proposals.

Ottawa, Canada Area

• Provided high quality executive confidential administrative support to 3 Senior Scientists.
• Coordinated and populated agendas with appointments and meetings. Prepared daily agendas, and ensured that all pertinent documentations are synchronized with agenda.
• Designed and maintained monthly financial spreadsheets reflecting awarded grant funds, and clinical budget. Maintained, reviewed Detail Management Reports, and investigated any discrepancies.
• Ordering of supplies for… Show more
• Ordering of supplies for both the office and laboratory (as required) through both the hospital and university.
• Booked complex travel arrangements, national and international. Coordinated travel transportation, accommodations, registration, per-Diem, and prepared, submitted and followed-up on travel claims.

Ottawa, Canada Area

• Coordinated numerous social retreat events by communicating with vendors, catering, and organizing registration, etc.1. Reproductive Biology Workshop (May 12, 2003)2. OHRI 3rd and 4th Annual BBQ (2003-2004)3. OHRI.
• Ensured accurate and timely data entry for all event related prospects, sponsors and participants.
• Prepared mail-merge letters and/or emails for pre- post event communications with prospects, attendees, committee members, and/or event participants and ensures such action are recorded.
• Assisted with the development and maintenance of all events promotional materials. Maintained copies of essential event materials (brochures, event programs, etc.).
• Coordinated pre- post event sponsor fulfillment including follow-up correspondence.
• Coordinated, monitored invoicing and payment collection, ensuring regular financial status reports.

Sacramento, California Area

• Maintained ongoing executive administrative support to the Vice President and Board of Directors.
• Prepared professional Power Point presentations for meetings, orientations, and/or introductions, which were well received by the Board of Directors and Management team.
• Developed and designed advertisement fliers for the Marketing and Development Department, resulting in reduction in cost.
• Displayed sensitivity to, and understanding of students in situations requiring tact… Show more
• Displayed sensitivity to, and understanding of students in situations requiring tact, diplomacy, patience and insight. Redirect all inquiries and concerns to the appropriate staff member(s) as required.
• Coordinated high-level special events, catering, meetings, and travel arrangements for all of Sacramento Valley campus employees, faculty, directors, and managers. Assisted in organization and carrying out of.

Thunder Bay

Office of the Worker Advisor/Office of the Employer Advisor Interviewed clients by telephone or in person, obtained history information, input data into computerized Case Management System, and maintained appointment calendar. Monitored and maintained an up-to-date policy/procedure and directive binder. Prepared regional invoices, employee travel expense.

Thunder Bay, Ontario

• Residential Counselor II
• Supervised, cared for, and assisted individuals with developmental disabilities, including administration of medication and treatment.
• Following closure of the institution, accountable for archiving of all confidential medical records.Cost Containment Clerk
• Provided clerical services to the Income Maintenance Unit

Executive Administrative Assistant, Medical Administrative/Executive Assistant And Medical Secretary, Honors

Dsw, Developmental Services Worker