Providing administrative support to the San Mateo County Transit District (SamTrans) department of Contracts & Procurement.

Guiding candidates through a white-glove application process and partnering with Talent Advisors supporting Nutanix’s hiring efforts.• Partner with talent advisors and hiring leaders to schedule interviews for internal and external candidates• Support the interview scheduling and coordination, while providing a positive candidate experience.• Collaborate and align with Legal, HR, and other functions to maintain templates • Exercises judgment within defined procedures and practices to determine appropriate action• Own and juggle multiple priorities and miscellaneous projects• Responsible for data integrity and candidate flow in our applicant tracking system, Jobvite• Communicate professionally, thoughtfully, and with the utmost diplomacy at all times, treating all candidates with dignity and respect

Budget allocation and spend managementProcessed quarterly SOW's and department cross-charges using Oracle iProcurementSupported Cisco Leadership Training programCompiled weekly training metrics via Tableau -Adoption reports for America's theatre'sInternal website maintenance - Jive / Sales Connect pages

Participated and assisted in design, development, planning, and executing of the content and logistics for all WW training events. Organize, coordinate and participate in all virtual meetings / conference call for Service Provider and Cloud program teams. (Schedule calls, cross functional communications, produce agenda, minutes, and action items logs, etc.). Work proactively to anticipate and recognize project issues and escalate when appropriate. Organized and tracked team and sub-team action assignments. Coordinated regular meetings with team to update tracker and record milestones. Created and maintained program agendas, coordinate actions with event contributors and field staff, and monitor and track all milestones. Support, create, and maintain good communication vehicles to support this cross-functional team – program website, email, news, articles, etc. Communicated with content providers, coordinate, and track all presentations. Management of program website and its affiliates. Organize all logistical aspects, confirm facility requirements, VOD, and scheduling support for physical event. Utilize and maintain program tools to support physical meeting: email aliases, Webex, survey tool, spreadsheet templates, mailer, Moses, website, etc.

Offered 24/7 availability and support to 2 Senior level Directors and their teams and acted as a liaison between executives and peers. Managed executives busy schedules while handling a large volume of e-mail, phone calls, instant messages and web communications. I regularly arranged global business travel and adapted quickly to changes in travel plans and requirements. Coordinated weekly team meeting logistics as well as larger offsite meeting logistics (including meeting room/ TelePresence/WEBEX room reservations, catering, restaurant reservations, etc.). I regularly and accurately processed expense reports on Oracle based software. I provided back- up assistance to other administrative support within the group with a customer service-focused attitude, working collaboratively with others in a multicultural environment. I relied on experience and good judgment to take initiative in facilitating Cisco programs, policies and procedures all while maintaining confidentiality of sensitive information.

Provided 24/7 scheduling and managing support to the CEO. Represented the CEO to clients, Board members, community leaders and internal leadership. Acted as the first point of contact to the CEO and Senior Team and was a liaison to stakeholders and clients of the company.

Provided executive support, office management and customer service to business clients, including due diligence, document preparation, transaction management and post-closing integration and administration. Other duties included: document filing and data organization through business portfolios, data entry and daily tracking of documents, including routing and distribution. Handled all aspects of marketing and advertising, client interviews and well as worked with escrow offices and ABC licensing.