Danielle Shaw Email & Phone Number

Florida, United States

Oakland Park, Florida, Us

ACCOUNTS PAYABLE SPECIALISTDUTIES• Process Invoices including Code and Route for approval (Project specific and G&A)• Review Open Payables, Cut checks and ACH payments.• Process and track lien waivers (Subs and sub-tiers)• Track NTO received• Certificate of insurance Review - Ensure insurance requirements are met• Process Amex (over 250 entries/transactions) Home Depot, Lowes and Sun Trust Corporate credit cards monthly – high volume• Set up employees in Expense Ease and Follow up with Credit Card Holders to make sure receipts are received.• Review credit cards receipts, contact credit card holders for clarification and reconcile discrepancies• Correspond with vendors on inquires• Create new vendors and collect necessary docs (W9, COI, Business License)• Update and Maintain vendors in Accounting System• Answer emails daily• Run reports for Upper management as requested• Scan and file all documents and paperwork electronically• Email subs and Request invoices• Sort out daily accounting mail• Assisting in streamlining the accounts payable process.• All other duties as requested

Birmingham, Al, Us

Verify accuracy of billing data and revise any errors.Manage and process invoices, pay applications, and purchase orders with supporting documents as needed.Communicate with trade partners and vendors to obtain and update account information.Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges.Compile project close out documents.Prepare and submit petty cash reimbursements and process expense reports.Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, PTO, and overtime.Maintain, archive, and file jobsite documents such as contracts, job submittals, equipment logs, PTSA’s, and trade partner daily reports.

Southlake, Texas, Us

Executive Administrative Assistant Organize/coordinate weekly company meetings: set-up conference room, print reports, and email the organization with pertinent information to attend the conference callMaintain and facilitate weekly distribution of Deal Tracking spreadsheet to the construction management team to accurately update the dates and notesMaintain and organize Certificates of Liability InsuranceTrack and log new site plan request received via email into tracking report for monthly statisticsOversee VERconnect projects to ensure the latest information and required documents is being maintained by the construction management teamReview of Closeout Documents for accuracy and approvalWork to resolve challenging situations as directed by managerOrder and follow through with post construction As-Built Surveys for properties nearing sales

Perform all aspects of Accounts Payables (purchase invoicing, recurring charges, check and vendor reconciliation).Perform all aspects of Accounts Receivable (billing transactions, etc).Strong knowledge of Credit and Collections, ability to analyze credit accounts and make appropriate credit limit decisions, audit delinquent accounts, monitor aged accounts.Communicate with General Contractors and Construction clients in resolving all accounting issues.Processing Payroll and Tax functionsAnalyze, review, develop and ensure compliance of Accounting procedures.Responsible for ensuring a smooth monthly close in a timely manner.Advise management on matters of fiscal procedure and engage in critical and confidential aspects of Accounting.

Birmingham, Al, Us

Verify accuracy of Subcontractor’s billing data and revise any errors. Prepare itemized statements, bills, or invoices; and record amounts due for items purchased or services rendered. Review documents such as purchase orders, sales tickets or charge slips in order to compute fees and charges due. Manage invoices and support documents. Resolve discrepancies in accounting records. Contact customers in order to obtain or relay account information. Answer mail and telephone inquiries regarding rates, routing, and procedures. Compile reports of cost factors, such as labor, production, storage, and equipment. Consult sources such as rate books, manuals, and insurance company representatives in order to determine specific charges and information such as rules, regulations, and government tax and tariff information. Assist in the preparation, issuing and tracking of RFI's, EWO's, SWA's and Backcharges. Compile project close out documents. Create and maintain daily logs for the jobsite (material testing, equipment rental). Organize, scan and file job site documents such as contracts and job site submittals. Prepare and submit petty cash reimbursements. Prepare and submit payroll for field staff, including maintaining and verifying records of attendance, leave, and overtime. Prepare and update detailed material tracking logs for all lead items on a project.

Fitchburg, Wi, Us

Works quickly to resolve warranty problems on projects within the first year of completion. Maintains and updates online Warranty Resolution sites with clients such as Limited Brands, Coldwater Creek, Express. Sets up new utilities, portable bathrooms, storage containers, and dumpsters on all new projects and insures removal upon completion. Works directly in iSqFt to set up new project and bidding subcontractors. Handles licensing paperwork with individual cities for building permitting. Will make corresponding trips to city offices to insure approval and to pick up permits. Code incoming invoicing. Process and deliver incoming mail. Manage all project printing and reprographics needs. Answer and direct incoming phone calls. Order supplies and keeps office neat and organized.

Handle all administrative duties involved in Bus Sales. Insure timely and accurate processing of tag and title applications for customer transactions while complying with all state and federal regulations.. Prepare title applications for all vehicle sales transactions. Insure that customers tag & title applications are completed in a timely manner once all requirements are completed. Process dealer trade paperwork and MCO’s. Handles remote deposits for satellite office. Makes AR calls on delinquent accounts.

Daily tasks include but are not limited to bookkeeping, issuing invoices, AIA billings, credit notes, collection calls, general controlling, financial planning, monthly reporting. Processing accounts payable and accounts receivable, managing bank reconciliations and posting journal entries. Possesses the ability to process regular and certified payroll. Duties also included maintaing current General Liability Insurance Certificates for GC's and Subs and organizing and upkeep of project files. Currently using American Contractors, A.D.P Pay Expert payroll processing program, Microsoft Office including Outlook, Excel, and Word. 10 Key by Touch.

Office manager for Civil Construction Company. Assist in preparing and delivering of bids for Pipeworks. Prepare all outgoing Lien releases in relation to Subcontractor payment. Attend pre-bid conferences, bid openings, bank runs, and other general duties as requested by owner. Was responsible to make sure company office operations were running at top capabilities. Duties include handling all personnel responsibilities from new employees to weekly payroll, and basic office management. Entering and Coding incoming invoices into system for payment.