Danielle Swan Email & Phone Number

San Diego, Ca, Us

Philadelphia, Pennsylvania, Us

Orchestrate financial management of over 20 departmental budgets totaling nearly $3.4M while enhancing fiscal accountability; lead rigorous auditing, strategic fund reallocations, and thorough budget reviews with faculty that eliminated overspending and reduced numerous accounting errors.Spearhead comprehensive support for faculty research grants, coordinate with a diverse range of internal stakeholders from various departments and levels, and lead efforts to significantly improve project delivery timelines and maintain robust relationships across the university; commended for delivering consistent program success and high faculty satisfaction.Direct administrative and operational facets of prominent summer camp for high school students, spearhead full attendee operations including application processes, hiring and training of staff, and event logistics; elevated program to prominence and achieved full capacity with substantial waitlist while generating significant revenue and enhancement of the department's reputation.Revolutionized departmental hiring processes, implemented advanced spreadsheet tracking, collaborated closely with HR, and streamlined onboarding processes. Onboarded over 200 annual hires across multiple categories while significantly reducing administrative errors and improving operational efficiency.Enhanced project management and strategic staffing strategies; developed and executed a structured faculty search process from job description approval to final hiring which concluded successfully within budget and schedule across 3 major cycles.

Tucson, Az, Us

Engineered and launched a comprehensive Smartsheet-based dashboard to monitor and analyze grant activities of upwards of $20M; new system streamlined data access concerning funds applied for, received, and expended while enhancing decision-making and compliance monitoring related to federal, state, and foundation grants.Significantly boosted operational efficiency across multiple departments by cultivating essential Smartsheet capabilities, launched new self-training and certification which led to the successful integration of multiple data sources into a unified dashboard, and provided an at-a-glance health assessment of grants to all levels of the org.Co-Authored numerous grant proposals for diverse funding bodies, implemented robust research and coordination practices, and ensured alignment with college’s strategic initiatives to maintain continuous funding streams during critical fiscal periods.Acted as a pivotal department liaison to the Office of Strategy, Analytics, and Research; fostered strong collaborative ties with management and faculty which were crucial during the transition to remote operations amidst COVID-19, while ensuring sustained departmental functionality and resilience.

Tucson, Arizona, Us

Facilitated development strategies by pinpointing viable fundraising prospects; played instrumental role in achieving the Vice President’s $2M annual target through proactive outreach and engagement.Administered donor interactions leveraging Raiser’s Edge software, redesigned communication strategies to ensure streamlined, effective outreach that bolstered donor relationships and supported fundraising objectives.Contributed to financial oversight including assisting in budget formulation and expenditure monitoring to optimize funding deployment across development activities.Crafted and revised critical donor correspondence and executive communications which elevated the quality of interactions and supported the foundation's public relations efforts.Despite a brief period of engagement, ensured the continuity and effectiveness of development operations, as well as maintained donor satisfaction, and supported fiscal goals.

Philadelphia, Pennsylvania, Us

Directed fiscal operations for institute focused on building equitably advanced cities; managed $1.5M annual budget, implemented financial controls including journal entries, labor redistributions, and procurement card reconciliations, and optimized resource allocation across multiple funding streams while adhering to budget constraints.Oversaw grant management, enhanced funding operations, conducted regular audits to ensure accurate salary disbursements and compliance with grant timelines, and establishing the Institute as a fiscally responsible entity within the university.Coordinated high-profile events such as the Urban Strategy Summit and the Metro Finance Lab summit which collectively drew over 200 global leaders; significantly boosted the institute’s profile and expanded its network which led to increased grant opportunities.Administered comprehensive human resource functions including managing all aspects of staffing including recruitment, terminations, and payroll while ensuring efficient personnel operations within the institute.Reinforced the organization’s reputation for financial integrity including developing and maintaining stringent financial practices that prevented budget overruns and facilitated effective fund management.

Philadelphia, Pennsylvania, Us

Revitalized marketing strategies for graduate programs including leading the development and execution of a grassroots marketing plan that included digital advertising on platforms like Pandora and local NPR stations. Collaboratively secured a $20K budget and achieved a 30% increase in enrollment while setting a new standard for targeted marketing efforts within the university.Successfully reconciled purchasing transactions and ensured accurate financial reporting and compliance with university financial policies.Orchestrated department events from planning through execution while enhancing community engagement and departmental cohesion.Facilitated national faculty searches while overseeing budget allocations and operational logistics to ensure effectiverecruitment processes.Led a team of 12 work-study students including focusing on thorough training and regular performance evaluations which fostered a competent and reliable team dynamic that consistently met departmental needs.Fostered a collaborative and supportive environment for student staff; this resulted in high retention rates and successful project completions, as well as reinforced the department's operational efficiency.Supported faculty in grant development including facilitating smooth navigation through grant systems and enhancing proposal accuracy which optimized funding opportunities and compliance. Managed a comprehensive grant award database while ensuring meticulous upkeep and accessibility which streamlined the grants administration process for the college.Considerably improved grant administration and compliance across the college by playing a pivotal role in enhancing the efficiency and accuracy of grant management processes.

Portland, Or, Us

Manage staff of 10 in a fast-paced environment and mentor staff in developmental meetings focused onexemplary customer serviceCollaborate with Development and Marketing departments on the planning and execution of annualfundraising gala and other donor eventsProvide management level customer service for patrons through courteous problem-solving methodsOrganize and input donation information and mailed acknowledgement letters quarterlyCoordinate and train volunteers to be ambassadors of the theater at productions and eventsManage ticket inventory and revenue using Tessitura ticketing software

Led the operations and ticketing management of productions for theater, including ticket pricing and inventory management, event builds, presales, on sales, and other direct-to-consumer promotions.Managed ticket sales over the phone and in person, trained other employees on ticketing software and customer relations, addressed patron questions for pricing, parking, and seating, and ensured all donors and patrons had a great theater going experience.Drove outreach actions and worked with groups to facilitate sales, coordination, and logistics for ticketing operations; managed calendar of available performance dates, negotiated pricing, and presented attendance and sales reports to management.Spearheaded communications with guests and groups, served as point of contact with group leads leaders, provided comprehensive pricing and seating charts, and finalized orders and sent invoices; received countless pieces of positive feedback from groups on attention to detail, follow up, and friendliness, led to return groups and increases in ticket revenue.

Master Of Science - Ms, Arts Administration

Bachelor Of Science - Bs, Communications

Associate Of Science - As, Media Design