• Check the incoming mails related to the Division and ensure that it has been seen by concerned person.• Responsible for all out going mails through courier, otherwise and keep a complete record of that.• Maintain the list of file and update the list when it requires.• Maintain the files up to date and easy to retrieve by other who is authorized.• Preparation of daily/weekly/fortnightly/monthly reports related to operations.• Collect all reports of sales and operations in time so that those could be submitted to Director after seeing by the Divisional Manager.• Organize the weekly sales and Operation meetings and write minutes.• Work as coordinate between the FP Division and the other Division and Head office.• Prepare the letters sales and operations.• Preparation the Invoices on the detailed provide by the QC and delivery to the Collector after the approval of Divisional Manager.• Maintain and update Pre-Qualification document for submittals.• Follow up on the memos and the correspondence of the Division Manager.• Responsible to attend the all incoming calls and visitors to the Division.• Responsible to look after the stationary requirements of the Divisions.• Any other jobs whether temporary or permanent assigned by the higher Management.• Preparing daily SITE progress report as well as Manpower report.• Prepare a report for Project profit/loss which shows Material consumed and stock available.• To prepare/maintain Petty Cash book and record petty cash expense on daily basis and preparing its vouchers.

• To provide clerical and administrative support to the partners and staff.• Maintain the appearance of office strong rooms and offsite storeroom ensuring sufficient space is held for future files. Retrieve old files upon request.• Carry out deliveries to bank and local business daily and upon request.• Purchase of office cleaning/staff amenities materials as required including morning tea items. Morning tea items are to be purchased once per week and put away and distributed daily.• Learn to maintain and balance the Petty Cash and assist Accounts as required.• Assist reception on filing of closed files, account transaction reports, wills and security packets.• Assist reception with the maintenance of manual system of archiving of files.• Relieve receptionist during tea breaks, lunch time and annual/sick leave as required.• Hotel booking and air ticket reservation for employees and guest.FURTHER CAPABILITIES:• File or Data management and compiling order to acquire quickly.• Self-starter with a positive attitude. Draft applications / letters / memos.• Prepare access and protect documents containing confidential information. • Organization and interpersonal skills. Organize office operations and procedures. • Make and coordinate travel arrangements. Prepare & code travel forms, reconcile as needed. • Update organization registration and memberships. Plan, organize and host customer visits and training. • Able to work independently and unsupervised and Good communication & interpersonal skills.• Best typing speed (around 50 words per minute). High level of discretion and confidentiality.• Excellent typing, administration and organization skills. Clerical, reporting & administrative duties.• Takes over extra responsibilities to groom proficiency and to charged myself. • Take full responsibility for managing the advanced computer skills (MS Word, PowerPoint, Excel, Outlook etc.)

• To provide clerical and administrative support to the partners and staff.• Maintain the appearance of office strong rooms and offsite storeroom ensuring sufficient space is held for future files. Retrieve old files upon request.• Carry out deliveries to bank and local business daily and upon request.• Purchase of office cleaning/staff amenities materials as required including morning tea items. Morning tea items are to be purchased once per week and put away and distributed daily.• Learn to maintain and balance the Petty Cash and assist Accounts as required.• Assist reception on filing of closed files, account transaction reports, wills and security packets.• Assist reception with the maintenance of manual system of archiving of files.• Relieve receptionist during tea breaks, lunch time and annual/sick leave as required.• Hotel booking and air ticket reservation for employees and guest.• File or Data management and compiling order to acquire quickly.• Self-starter with a positive attitude. Draft applications / letters / memos.• Prepare access and protect documents containing confidential information.• Organization and interpersonal skills. Organize office operations and procedures.• Make and coordinate travel arrangements. Prepare & code travel forms, reconcile as needed.• Update organization registration and memberships. Plan, organize and host customer visits and training.• Able to work independently and unsupervised and Good communication & interpersonal skills.• Best typing speed (around 50 words per minute). High level of discretion and confidentiality.• Excellent typing, administration and organization skills. Clerical, reporting & administrative duties.• Takes over extra responsibilities to groom proficiency and to charged myself.• Take full responsibility for managing the advanced computer skills (MS Word, PowerPoint, Excel, Outlook etc.)