Business Operation Assistant
Port Of Spain, Trinidad And Tobago
Assists in the planning and management of meetings, workshops and conferences : prepares agendas; issues meeting invitations; takes meeting notes;distributes minutes to participants; and undertakes relevant follow-up action, as directed Assists in the coordination of travel arrangements by preparing costings, obtaining quotes from travelagencies and performing other related tasks. Maintains file register and filing system in keeping with established systems and procedures. Receives, records, sorts and routes incoming and outgoing correspondence and other documents. Composes and issues routine correspondence; also prepares drafts of more complex correspondence andreports of meetings, conferences etc. as directed. Orders, issues, and maintains inventory of supplies and equipment. Assists in the preparation of timesheets and paysheets, vouchers, invoices and requisitions; posts entries in journals and ledgers and other routine accounting duties. Files memoranda, letters, reports and other documents. Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software. Attends to queries and ascertains the business of callers and visitors and guides them accordingly.