Dany Suzanne Smith Email & Phone Number

New York, Ny, Us

Greater New York City Area

- Manage $11.5M office and facility services budget.- Lead office and facility strategic planning and implementation.- Lead Office Services team of five, including reception, mailroom and all facility/office related responsibilities. - Develop and implement office services procedures and guidelines, resulting in major cost savings, while improving operational efficiencies and performance through continual analysis and evaluation. - Maintain OfficeSpace.com resource for service… Show more - Manage $11.5M office and facility services budget.- Lead office and facility strategic planning and implementation.- Lead Office Services team of five, including reception, mailroom and all facility/office related responsibilities. - Develop and implement office services procedures and guidelines, resulting in major cost savings, while improving operational efficiencies and performance through continual analysis and evaluation. - Maintain OfficeSpace.com resource for service requests and facilities analytics. Quarterly reporting of KPIs.- Competitively negotiate, hire, and manage all office vendors and contractors e.g., mailroom services, facility maintenance (furniture, finishes, housekeeping, secure access, HVAC, Copier/Printer Fleet Management, etc.), and hospitality for 330 employees through 98,000 sf of office space in the New York corporate office. Liaise with three global offices.- Develop, plan and lead all aspects of office reconfiguration and strategic direction. - Proactively collaborate with finance, operations, human resources, information technology, and other departments to establish and ensure policies and processes are consistently practiced. Show less

Greater New York City Area

Highlights:Manage $.75M office services budget.- Develop and implement office services procedures and guidelines, resulting in major cost savings, while improvingoperational efficiencies and performance through continual analysis and evaluation.- Implement and manage OfficeSpace.com resource for service requests, conference room and hot desk booking,onboarding/transition/offboarding, and facilities analytics. - Competitively negotiate, hire, and manage all office vendors… Show more Highlights:Manage $.75M office services budget.- Develop and implement office services procedures and guidelines, resulting in major cost savings, while improvingoperational efficiencies and performance through continual analysis and evaluation.- Implement and manage OfficeSpace.com resource for service requests, conference room and hot desk booking,onboarding/transition/offboarding, and facilities analytics. - Competitively negotiate, hire, and manage all office vendors and contractors e.g., mailroom services, facility maintenance(furniture, finishes, housekeeping, secure access), and hospitality for 130 employees and 54,000 sf of office space.- Lead all aspects of office renovation during a business model realignment and corporate headquarters relocation.- Content manager of company intranet.- Plan and manage internal company social events.- Establish and manage the company-wide Records Management (RM) Program, by working closely and proactively with Corporate Operations, Information Technology, and other departments to ensure the policies and processes are consistently practiced. Show less

New York City Area

• Act as a central resource to ownership, senior management and all lower levels of company and company affiliates; reporting to COO. • Develop and manage $2M budget, including analyzing, reporting variances, making recommendations.• Responsible for 70,000+ sf of office space: facility management, e.g., secure building access, floral installations throughout portfolio, signage and space issues, including restacking. Coordinated and managed in-house construction/renovation projects from… Show more • Act as a central resource to ownership, senior management and all lower levels of company and company affiliates; reporting to COO. • Develop and manage $2M budget, including analyzing, reporting variances, making recommendations.• Responsible for 70,000+ sf of office space: facility management, e.g., secure building access, floral installations throughout portfolio, signage and space issues, including restacking. Coordinated and managed in-house construction/renovation projects from repair and maintenance to complete fit-out of new and existing spaces.• Competitively negotiated, hired, and managed all office vendors and contractors e.g., mailroom services, facility maintenance (furniture, finishes, housekeeping), hospitality.• Partnered with managers to supervise a team of 45 administrative employees, including conference services, mailroom operations for corporate office and portfolio of 15 commercial and residential properties, reception, and “floating” administrative assistants.• Developed and implemented office services procedures and guidelines, including strategic initiatives, e.g., green office initiatives, office duress alarm system, inventory management system. • Hosted site tours and managed security initiatives at One World Trade Center, acting as Designated Security Administrative Officer for badged site access to One World Trade Center. Show less

New York, Ny

Highlights:Managed project start up tasks related to office set up and personnel onboarding.Managed all in-house construction/renovation projects, complete fit-out of new and existing spaces, including hiring and managing of construction trades; competitively hired and managed all office vendors.Managed clerical and administrative personnel, including oversight of all mailroom operations.Managed all facility-related issues.Implemented office initiatives, e.g., Green Office… Show more Highlights:Managed project start up tasks related to office set up and personnel onboarding.Managed all in-house construction/renovation projects, complete fit-out of new and existing spaces, including hiring and managing of construction trades; competitively hired and managed all office vendors.Managed clerical and administrative personnel, including oversight of all mailroom operations.Managed all facility-related issues.Implemented office initiatives, e.g., Green Office Initiative (recycling, reduction, reuse), office security system.Developed budget and expenditure forecast and staffing plans.Planned and managed all office and project events, e.g., safety incentive luncheons for 500 site workers, summer outings, holiday parties, and team building exercises.Designated Administrative Security Officer for WTC PATH Terminal project site access.Managed and liaised 62 corporate apartment leases. Show less

New York, Ny

Coordinated resources and managed all aspects of office operations relating to the delivery of monthly monitoring reports to the U.S. Department of Transportation/Federal Transit Administration, including compilation, editing, and publishing of the reports under contract mandated deadline.Highlights:Coordinated accurate, timely document control activities, including: document tracking, scanning, imaging, indexing/cross-referencing, filing, archival storage, retrieval, and destruction to… Show more Coordinated resources and managed all aspects of office operations relating to the delivery of monthly monitoring reports to the U.S. Department of Transportation/Federal Transit Administration, including compilation, editing, and publishing of the reports under contract mandated deadline.Highlights:Coordinated accurate, timely document control activities, including: document tracking, scanning, imaging, indexing/cross-referencing, filing, archival storage, retrieval, and destruction to maintain contract compliance and confidentiality.Managed all New York-based company events. Show less

New York, Ny

Compiled information for claims made to FEMA for the World Trade Center disaster recovery effort. Contacted various departments of the Mayor's Office of New York City to determine allowable claims. Worked directly with the Office of Emergency Management to assess claims.

New York, Ny

Coordinated and booked travel and accommodations for President’s heavy business and personal schedule; Established and maintained office, computer and filing systems; Correspondence;Procured all supplies and vendor services; Managed accounts payable, accounts receivable, human resources; Acted as project liaison between home office and Columbia University; Extensive development of PowerPoint presentations.

New York, Ny

Coordinated resources and managed all aspects of office operations relating to the delivery of monthly monitoring reports to the U.S. Department of Transportation/Federal Transit Administration, including compilation, editing, and publishing of the reports under contract mandated deadline.Highlights:Coordinated accurate, timely document control activities, including: document tracking, scanning, imaging, indexing/cross-referencing, filing, archival storage, retrieval, and destruction to… Show more Coordinated resources and managed all aspects of office operations relating to the delivery of monthly monitoring reports to the U.S. Department of Transportation/Federal Transit Administration, including compilation, editing, and publishing of the reports under contract mandated deadline.Highlights:Coordinated accurate, timely document control activities, including: document tracking, scanning, imaging, indexing/cross-referencing, filing, archival storage, retrieval, and destruction to maintain contract compliance and confidentiality.Managed office administrative tasks, e.g., reception, purchasing/purchase orders, expense report, petty cash, travel, events, IT, housekeeping. Show less

Ronkonkoma, Ny

Traveled extensively with President to attend meetings and events. Acted as a creative partner in development of event themes and event flow processes.Handled any and all needs pertaining to the performance of President's responsibilities, including business and personal schedule of President.Coordinated schedules and secured availability for vendors, performers, food service, event environment installation, lighting and audio/video services; Created themes; Performed site… Show more Traveled extensively with President to attend meetings and events. Acted as a creative partner in development of event themes and event flow processes.Handled any and all needs pertaining to the performance of President's responsibilities, including business and personal schedule of President.Coordinated schedules and secured availability for vendors, performers, food service, event environment installation, lighting and audio/video services; Created themes; Performed site inspection; Led events through completion.Sales. Show less

Greater New York City Area

Contacted companies for product placement donations to meet production needs.Coordinated auditions; provided craft services; Production runs.Performed administrative functions for seven separate companies.General office duties.Production assistant on various independent films.Front office reception.

Certificate, Facilities Management

Facility Management

Bachelor’S Degree, Speech And Dramatic Arts, 3.8

Activities and Societies: Full Athletic Scholarship, Women's Basketball Earned a Bachelor of Arts Degree, Speech and Dramatic Arts

Associate Of Arts (Aa), Theatre/Theater, 3.9

Liberal Arts And Sciences/Liberal Studies, 3.0

Activities and Societies: Women's Basketball

Regents Diploma, English Language And Literature/Letters, 90 Average

Activities and Societies: Varsity Basketball, Badminton, Tennis, Soccer Three season athlete; Co-Captain of all teams.