Daw A. Email & Phone Number

Rijswijk, Zh, Nl

Amsterdam-Zuid, Noord-Holland, Nederland

Executive assistant • Manage MD / team calendars and schedule team meetings / events. • Manage administrative and clerical tasks (e.g., signing NDA, contracts, reimbursement, approving and managing reimbursement, administration tasks in ADP and SAP). • Maintain confidential and sensitive information. Business operations • Create and document team / cross-functional processes for office management. • Continuously identify ways to improve processes and productivity. • Research and evaluate new ways to make processes more efficient and scalable. • Maintain/report Ticketing system, KPI, strategy roadmap for events and office management • Accountable for the financial process, documentation, and execution (e.g. WKR, contract, insurance). • In charge of the RE&I procedure. • Conduct ad hoc research. • Oversee projects from start to finish, beginning with project profiles and ending with postmortem recaps. • Create and manage project timelines, holding participants accountable for their deliverables • Lead check-in / milestone meetings. • Keep stakeholders informed of progress / risks / delays. Hospitality and events • Responsible for overseeing the entire event process, including the budget, goals, and timetables. • Upkeep of our corporate housing, including housekeeping, overnight accommodations, and private meetings. • Develop and record team/cross-functional event's management processes. • Tracking the financial process, correcting invoices, and execution using SAP. People • Coach and guide the team (OM, H&E and MA's; weekly 1:1, task allocation, personal KPI tracking, facilitate performance, learning & development, teams’ awareness, challenging their assumptions, time keeping, managing conflicts, build team relationships, knowledge sharing, constructive feedback etc)

Amsterdam, North Holland, Netherlands

Executive Assistant• Work directly with the MD to support all aspects of his daily work routine.• Serve as a liaison between the MD's, staff and the public. This includes receiving and screening the MD's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts, both within and outside the department.• Provide coordination, monitoring, and communication of projects.• Serve as a primary point of contact between the Office of the MD, HQ and global Miele offices, including helping to coordinate the work of the different groups and providing administrative support for meetings.• Determine priority of matters of attention for the MD; redirect matters to staff to handle, or handle matters personally, as appropriate.• Keep the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.• Routinely perform a wide variety of support duties.• Maintain confidential and sensitive information.• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.Hospitaly & Events• Organize high-level events such as conferences, team building, internal/external (hybrid, virtual or in person).• maintain our corporate housing from housekeeping to overnight stay as well as private meetings.Business Operations• Support HR with admin, onboarding, HR system and more.• Work together with IT for setups of equipment and more.• Coordinate the facility management and office management.• Manage the Hospitality, Office Management & Events team (4 people)

• Collect and compile data, conduct research, prepare reports and coordinate all management projects.• Support to prepare special documents along with management reports in data information collection area.• Compile all findings, utilize spreadsheets, database software and graphics for simple evaluation to assist different administrative projects.• Perform activities to operate with broad latitude for autonomous initiative and judgment.• Handle multiple levels of advanced administrative duties.• Perform as resource of organization’s procedures, policies, and practices.• Ensure to follow established policies, procedures or particular instructions.• Cooperate with varied staff members within as well as outside the department to attain self job duties and assist others as required.• Perform as team player as well as role model for various staff members in the organization, exhibiting qualities of caring, courtesy, helpfulness, and respect.• Plan and execute events like board meetings, communications meetings, new associates orientation and recruiting efforts like job fairs.• Coordinate multiple hiring process phases inclusive of scheduling interviews, administering testing, submitting and maintaining needed pre-hire information.• Administer orientation for all new hires and supervise completion of required training quizzes.• Log new hire information, HR Handler.• Develop, implement and monitor department operating systems and methods.

Amsterdam Area, Netherlands

• Overseeing and agreeing on contracts and providers for services including security, parking, cleaning, catering, technology and so on• Ensuring the office is well-maintained• Onboarding and relocation planning• Maintaining IT supplies• Daily office management work• Planning working from home strategy during COVID-19• New working processes during a pandemic• Inspect buildings’ structures to determine the need for repairs or renovation

Delft Area, Netherlands

• Overseeing and agreeing on contracts and providers for services including security, parking, cleaning, catering, technology and so on• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security• Ensuring that basic facilities, such as water, electricity, heating and internet/telecommunication, are well-maintained• Ensuring that facilities meet government regulations and environmental, health and security standards• Allocating and managing space between buildings• Inspect buildings’ structures to determine the need for repairs or renovation• Overseeing building projects, renovations or refurbishments• Helping businesses to relocate to new offices and to make decisions about leasing• Manage the upkeep of equipment and supplies to meet health and safety standards• Review utilities consumption and strive to minimize costs• Handle insurance plans and service contracts• Drafting reports and making written recommendations• Advising businesses on increasing energy efficiency and cost-effectiveness• Managing budgets and ensuring cost-effectiveness• Keep financial and non-financial records• Perform analysis and forecasting• Implementing and maintaining procedures/office administrative systems• Organizing Workation, indoor events, outdoor events, social events, and business events• Coordinate with the IT department on all office equipment.• Coordinate with HR for onboarding, relocation, offboarding and update and maintain office policies as necessary.• Guide, mentoring and advising the office manager in NL, LT, UK & US (office, budget, finance, etc.).• Dealing with correspondence, complaints, and queries• Daily operations of our offices in the NL, LT, UK & US (Office Management)• Management assistance • Plans and organizes business trips, and travel documents (hotel) bookings.

Delft Area, Netherlands

In a world demanding ever-greater transparency, property investment remains incredibly opaque. GeoPhy was founded to change just that. Our team aims to become the independent global source for information and analysis for everyone with financial exposure to real estate. GeoPhy offers independent quality rankings, carbon footprints and valuations from building and fund level up to a global portfolio overview.Awards include:‘Most Disruptive Innovator’ at Deloitte Fast 50; Top 16 Global Tech Startups at Pioneers Festival Vienna; 100 Most Innovative Dutch Companies at MKB Innovation Top 100; etc.• Daily operations of our offices in the NL, LT, UK & US (Office Management)• Management assistance • Organise conferences, meetings, staff activities, staff parties and customer activities• Plans and organizes business trips, and travel documents (hotel) bookings.• Maintain contacts with in- and external relations.• First contact for client, guest and employees.• CRM• Managing and ordering office supplies, housekeeping and facility care.• ERO (Emergency Response Officer)

Leiden, The Netherlands

• Receiving visitors, clients and own employees.• Managing the calendar, appointments and meetings.• Preparing invoices for the department sales.• Managing and ordering office supplies, housekeeping and facility care.• Organize conferences, meetings, staff activities, staff parties and customer activities• Check hours• Managing all incoming and outgoing packages, mails and phone calls• Secretarial support for Department Office Management, Finance, Sales, HR, Products and Software & Security• Plans and organizes business trips, and travel documents (hotel) bookings. • Maintain contacts with in- and external relations.

Den Haag

• Receiving visitors, clients and own employees.• Handling incoming and outgoing call, packages and mails.• First contact person for customers for complains and information’s.• Support sales activities.• Customer advisor and helpdesk.

Breda Area, Netherlands

• Daily management of the sales staff (6fte)• Responsible for the administration of purchasing, personal planning, marketing and general ledger

Son En Breugel

• Entering all credit and debit invoices and bank statements• Entering all projects• Handling all incoming phone calls.

Tilburg

• Handling all incoming and outgoing e-mails and phone calls.• Managing all of the back office related work and supporting the administration.• Supervisor for interns. • Managing the agenda, appointments and meetings. • Financial administrations.• Supporting sales activities.• Present at job interviews and give advice in hiring.

Veldhoven

• Receiving and welcoming all domestic and foreign guest.• Managing all check in and check out registrations.• Renting out free rooms after consulting the reservation systems.• Taking care of all special wishes and questions.• Preparing invoices.• Providing information’s and services such as general tourist information, information about public transport, restaurants, museums, ordering taxis, booking restaurants and theaters.• Handling incoming calls.

Eindhoven

• Responsible for bookings and is and first support for complains.

Bachelor'S Degree, International Lifestyle Studies

Sales Manager Travel, Tourism