Darbie Romig Email & Phone Number

Vancouver, Wa, Us

Vancouver, Wa, Us

Vancouver, Washington, United States

• Provide intricate calendaring support and prioritization for two C-level executives and five SVP leaders, including working closely with internal and external administrative colleagues to manipulate schedules for large teams and stakeholders with the best outcome for all attendees• Manage international and domestic travel arrangements, providing immigration documents as needed• Assist with planning events and the logistics involved with catering, topic or theme focus, guest lists, and more• Manage local lodging for employees traveling to headquarters, including management of two apartments and ongoing relationship with local hotel representatives, ensuring travelers’ accommodations are handled upon arrival• Created process for candidates traveling to campus for interviews to provide information needed to set up travel reservations and reimbursements as needed• Work collaboratively with administrative staff to provide seamless and productive workdays for executives, leaders, and employees from a variety of departments, including Business Development, Innovation, Finance, and Marketing• Orchestrate communications, monitor requests, and identify those that require immediate attention• Administer conference attendance program to ensure employees’ proper use of professional development funds, utilize best pricing for lodging, and coordinate travel logistics

Portland, Oregon, United States

• Managed heavy calendaring needs for Market Leader and impacted leaders and partners as well as coordination of a wide variety of personal Board commitments• Provided administrative support to 40 on-site and virtual staff• Responsible for compiling information for preparation of moderately complex reports• Collaboratively supported regional administrative team from other lines of business• Managed projects including reorganization of office staff seating to ensure optimal workflow and cohesion among team members and large project involving purging tens of thousands of documents as part of regulatory compliance process• Assisted Market Leader with planning and execution of events such as bi-annual offsites, client-facing events, and executive visits • Provided Market Leader with support and insight as needed• Input, managed, and submitted invoices and expense reports for accounts payable• Oversaw office management and liaised with corporate property management, facilities managers, and vendors

Portland, Oregon Area

• Administered over 1,000 season sports tickets annually for Timbers, Thorns, Trail Blazers, and Winterhawks• Developed and maintained internal website containing 20 pages of content• Coordinated annual volunteer day, assisting 350+ employees registered across 40+ projects statewide• Decisioned Corporate Foundation grant requests for sponsorships• Successfully coordinated events each year, including executive visits, President’s Roundtables, Timbers Field Day, employee events, non-profit events, and more• Successfully demonstrated ability to effectively manage calendars for executives with complex and demanding schedules• Worked closely with property management team to conduct emergency protocols, submitted building work orders, reserved tenant space, and provided employees with building access badges• Supported seven internal networking groupso Served as Communications Liaison for three of the groups

Portland, Oregon Area

Provided administrative and executive support to the CEO, Department Directors, and Board of Directors and its four sub-committees, while supporting the organization in its efforts to contribute positively to the communities it served while remaining focused on members. Key Accomplishments: • Managed CEO’s complex and frequently changing schedule and travel arrangements. • Oversaw a wide variety of administrative functions, including coordination and set-up of high-level conference calls, Board and management meetings, and special events. • Managed office build-out of approximately 2,300 square feet consisting of review and approval of budget and plans, working with general contractor, logistics for moving staff furniture, and space planning • Leader of administrative team and supervisor of Front Desk Administrative Assistant.• Substantially reduced company administrative expenses within first three months of tenure by identifying cost-effective processes and negotiating vendor contracts.• Assisted with team-building initiatives and overall support for creation and maintenance of organizational culture and employee morale.

Tigard, Oregon

Provided detailed and complex assistance to the President of a 30 year old HR consulting firm, including but not limited to scheduling appointments and maintaining calendars, making travel arrangements, preparing expense reports, responding to email on behalf of the President, and assisting with the coordination of speaking engagements and training programs, community and professional activities, University teaching responsibilities, volunteer work, and special projects. Additionally served as company’s HR Representative and Safety Coordinator as well as provided back-up coverage for front desk receptionist and accountant as necessary. Provided daily supervision of office administrative assistant.Key Accomplishments:• Supervised daily operations of administration and its staff, ensuring quality work is completed in a fast and effective manner while optimizing the needs of each department• Drafted, proofread, and edited correspondence and documents, including contracts, letters, proposals, reports, project work, monthly newsletter items, etc.• Reviewed formal contracts and advised President of any concerns. Maintained contract files. Worked with insurance broker to obtain appropriate required insurance certificates.• Prepared annual corporate minutes and maintained calendar of corporate activities• Renewed state and city business licenses, assumed business name registrations, and trademark and logo registrations, and maintained appropriate records• Coordinated all 401(k) retirement plan activities, including enrollments and terminations, Form 5500 filings, and compliance testing• Provided monthly billing into accounting system• Effectively lead and coordinated special projects including relocation of company headquarters, planning and implementation of company engagements, and miscellaneous administrative upgrades.

Portland, Oregon

Offered dedicated support to high-level and executive management team and members of the Board of Directors crafting presentation materials and collaborating with multiple departments on personnel and facility issues. Communicated regularly with contractors, vendors, and City and State officials. Sole admin for facility providing multi-level administrative and human resources assistance including recruiting, new employee orientation, creating documents, budgeting, special projects, assisting with expense reports, coordinating lunch meetings, making domestic travel arrangements for employees, and creating, tracking, and updating complex databases.Key Accomplishments:• Managed daily operations of office for staff of 75 employees • Event Planner for grand opening event with 200 civilian and government officials• Created and maintained highly effective organizational and filing systems, including quick and thorough indexing and filing• Administrator of On-the-Job training and Enterprise Zone training programs with government funding of over $145,000 in 2012

Portland, Oregon

• Edited incoming investigation documents from field investigators; editing for grammar, spelling, and professional terminology. Editing was done via software documents and audio recordings.

Portland, Or

Performed administrative duties for executive team including investor relations correspondence and preparations for meetings with members of the Board of Directors. Assisted with functions of Human Resources Department, including performing background checks, facilitating new employee orientations, organizing open enrollment periods, and assisting with personnel issues. Made all domestic travel for employees.Key Accomplishments:• Managed daily operations of office for staff of 150 local and visiting employees• Performed bi-weekly payroll processing for 135 salaried and hourly employees• Secretary for Safety Committee establishing OSHA standards throughout facility• Played a key role in establishing administrative and Human Resources procedures, policies, and protocols for manufacturing facility• Administrator for internal document control system, including creating standardized forms and documents for multiple departments and upkeep of company policies and procedures• Planned and executed all company events such as ribbon cutting, holiday parties, and company picnics• Gained a working knowledge and understanding of Kaizen, 5S, and Kanban methods of organization, utilizing these methods throughout job function• Responsible for all plant-wide communications and noted for in-depth company knowledge, outstanding communication skills, and database management expertise

Beaverton, Oregon

Provided executive administrative assistance to VP/GM of Sales for national company specializing in data storage. Documented visitations by clients and guests via inter-company data tracking system Cadence.Key Accomplishments:• Oversaw details for company events such as the annual summer picnic for staff and their families, weekly lunches, & customer appreciation event• Managed daily operation of office for staff of 15 employees and worked closely with facilities manager to minimize affect to engineers and salesmen during office reconstruction• Created databases for tracking of inventory and web-based information and utilized Flow Charter to program intricate call center flow charts for customer inquiries• Corresponded with customers to maximize customer satisfaction using order processing program Oracle

Aloha, Oregon

Streamlined office operations for marked productivity gains and created highly accessible filing system and detailed database storing client and subcontractor information.Key Accomplishments:• Increased efficiency through producing office standard documents for invoices, contracts, and bids• Created and maintained the company’s monthly newsletter

Beaverton, Oregon

Addressed subcontractor inquiries and offered assistance. Supported company owners in maintaining schedules and executing special projects. Bolstered efficiency through organizing records and maintaining extensive contractor database. Prepared invoices and statements for internal processing including heavy filing and utilized the accounting and tracking program American Contractor.

Served five months in court proceedings, assisting attorneys with discovery, file distribution and organization, and arraignment preparations. Provided extensive assistance to Junior District Attorneys in a range of areas within the District Attorney’s office utilizing the DA’s case management system (DACMS).Key Accomplishments:• Law Enforcement Data System (LEDS) certified to produce criminal histories from nationwide Federal system

With my closest friend Sally, we began selling our own unique gift baskets. Together we marketed our product in store fronts and at bazaars. Because of our individual attention to details, we often personally shopped for centerpiece gifts to go into the baskets we designed for our ever-growing clientele base. After a year and a half at our venture, though, Sally moved out of state. We were able to sell our company for a profit at that time.

During my time at Reser's (my first office job) I held two main positions. The first was as a Route Auditor. I was responsible for auditing paperwork for 28 salesmen in 6 states which included tracking bank transactions, reconciling bank statements, posting transfers for inventory, and preparing monthly inventory tracking reports. I also worked in the shipping department as an Admin Assistant organizing inspections for product transportation into Canada.

Project Management

General Education With A Focus On Foreign Languages

I worked my way through 3 years of community college in my 20's, but once I settled down with a family, I focused instead on that. Now.