 Process accounts payable transactions for all entities to ensure all invoices are properly coded and approved according to company policies for payments. Process vendor check runs to ensure bills are paid in a timely and accurate manner while adhering to departmental procedures. Set Up/Update Vendor Payment Accounts Responsible for the deposit of checks electronically in accordance with cash receipt policies. Reconciliation of vendor statements. Assist with vendor payment inquiries. Process and reconcile monthly credit card statements. Reconcile and Prepare Affiliate AP Month-end closing. Accurate processing of 1099s annually Processing of Real Estate Properties taxes biannually Cancellation of House utilities upon closing Analyzing workflow/SOP processes Oversee office operations. Work with other departments to develop policies. Coordinate office facility and equipment maintenance. Purchase company/departmental supplies and equipment, as needed. Organize and schedule any company events or off-site meetings. Coordinate/Schedule monthly company-wide meeting.  Create and organize presentations for company-wide meetings. Communicate with service providers. Receive and distribute mail. Manage incoming service provider invoices and issue payments. Screen and direct incoming calls.

 Extensively supported the VP of Medical Education & Technical Communications & Sr. Strategic Planning Program Director & Director of Compliance. Provided support to the Medical Education and China Localization Teams Extended support to the Coronary & Structural Heart Management Team, performed diverse project support, and administrative duties for the publications, statistics, medical writing, and external research program teams. Successfully managed calendars for VP, Sr. Director, and Managers to accommodate schedules within different time zones. Key role in scheduling and coordinating meetings for large and small groups also provided IT equipment/preparation, food/breaks, other meeting handouts, and presentations. Instrumental in handling complex domestic and international travel arrangements, including travel itineraries with flight, hotel, and ground transportation arrangements. Prepared and entered departmental expense reports and invoices for signature. Strategized, scheduled, and coordinated travel schedules, accommodations, and expense reimbursement for Physicians and complied with the U.S. Sunshine Act. Provided support to the VP, Sr. Directors, and Managers in generating departmental reports, and maintained confidential and sensitive information. Administered contracts, and SOWs with outside vendors to ensure appropriate sourcing review prior to initiating a Purchased Order. Assisted the Medical Education team in prioritizing multiple ongoing projects/data entry tasks. Developed, and maintained organizational charts, and distribution lists, supported staff recruiting, and rapid onboarding of new hires, temporary staff, and contractor support for both remote and in-office employees. Created documents, proofed, updated, scanned, copied, and filed. Purchased departmental supplies and equipment, as needed.

 Communicated effectively with multiple Vice Presidents, Directors, and their teams. Led multiple administrative tasks and duties, including maintaining calendars for Vice Presidents, organizing presentation materials, making complex travel arrangements, collecting, and interpreting data tracking for report generation. Contributed to the preparation of correspondence and other documentation as needed, monitored conference room availability, answered phones, filed, distributed mail, and managed other requests for information via the internet or intranet. Established meeting schedules via teleconference or WebEx. Coordinated travel schedules, accommodations, and expense reimbursement, for visiting Physicians with their administrative staff. Planned, and organized special events and projects by scheduling venues, and contracting with vendors for specific services, and rates.  Managed purchase of the departmental supplies, and equipment while supporting Purchasing Department. Provided backup for clinical shipments due to large shipment volumes.

• Assisted sales staff with communications to buyers, suppliers, vendors, engineers, and subcontractors• ISO9001:2000 Steering Team Member• Assisted in creating standard operating procedures for departments• Maintained job files by managing print revisions, purchase orders, QC requirements, job event changes, and correspondence• Created production jobs through order entry according to customer requirements and specifications• 10 Key Data Entry• Assisted in the entry of AP invoices/processing of checks• Reviewed aged account receivables• Job order costing experience - evaluate job materials, labor, and overhead analysis reports• Maintained part inventory to fulfill customer orders• Developed quantity pricing quotes for repeat customer orders using job analysis reports• Managed local and international customer inquiries and resolved service or delivery issues• Supported office personnel with training and business process• Assisted with special project work as needed• Co-chair planning of company events and meetings