Darian Davis Email & Phone Number

Boston, Ma, Us

Ensure proper tracking of all Divvy corporate card issuances and spending limitsAssist with implementation of new systemEnsure proper tracking of invoices and employee expense reimbursements Provide management reporting for Divvy and Navan commute reimbursements Process expense reimbursements, code, and data enter in Bill.comEnsure reimbursements follow company policies regarding maintenance of receipts and records and proper manager approvalsCall dealerships to verify wire accounts for scheduled outgoing paymentsIdentify opportunities for process improvements and efficiencies in accounts payable workflowsCompile refunds using Admin and Salesforce for verification processingData enter refund packets in Bill.com Collaborate with cross-functional teams to implement best practices and streamline processes

Chula Vista, Ca, Us

Process expense reimbursement ensuring proper coding and reconciliation Implemented travel procedures due to gap in knowledge with 60% improvementVerify compliance with state laws, and guidelines to include GSA and DOD Joint Travel RegulationWorks with Project Managers supporting Government ContractsComplete travel requests providing itineraries for per diem, flights, hotels, and carsProcess expense reports, verify per diems and review for accuracyRespond to requests for quotations researching travel optionsSpearheads determining per diem per countryProactively manages communications of travel arrangements and/or options with all related partiesRoutinely conducts travel data and travel audit reportsCommunicates with vendors regularly to ensure business needs are being metChampions reconciling Corporate travel card Excels providing support to Accounting processing expense reportsTrack expenses, reconcile, and create travel summary reportsProcess travel advances and check requests Serves as go to customer-service for troubleshooting employee’s expense reportsProvides end to end travel support including preparing itineraries, managing travel emergencies, and resolving solutions to travel issues Excellent subcontractor management using interpersonal skills to build rapportSend expenses through DoD Safelink verifying compliance w/ company policies, and Federal Acquisition Regulations.Collaborate with internal and external team for timely and accurate billing

Chula Vista, Ca, Us

Examines payroll, time records and other accountsReconstructs incomplete records establishing facts concerning hours worked and payments made to employeesPerform timesheet audits dailyReviews payroll registers for accurate benefit deductions, and tax deductionsReview of payroll information, bonuses, and employee pay rate changesAdd or remove associates in the timesheet system to include assigning the appropriate charge codesTrack and maintain PTO balances ensuring accuracyAssist employees with any timesheet related questions or corrections.Reconcile 401K deductions generating financial reportCollaborate with Controller and CFO to complete payroll generated reportsProcess payroll by importing timesheet information into Quickbooks

Chula Vista, Ca, Us

Leads reconciling credit cards with 100% efficiencySpearheads subcontractor insurance determining high and low priority with 100% productivityMaintains faux checks for month end reconciliation with 85% increased productivityAssist with bank reconciliations Prepare summary reports of accounting activity for petty cash, credit cards, wires, etc.Responsible for intercompany activities, reconciliation, and monthly management reportingMaintain AP mailbox and emailThree way match packing slips, invoices, and purchase ordersComplete weekly check runsMatch Accounts Payable checks to supporting documentation Receive and process W-9s and T&C’s from vendorsVerifies invoices are in compliance with company policy & GAAPReview invoices and check requests for accuracy and required approvals Track vendor check paymentsAssist AR posting cash/check receipts, and wire transfers Oversees year-end financial paperwork with 100% efficiencyAssist with year end 1099 filingImplemented financial paperwork to go digital with 80% productivityData enter timesheetsHandle other administrative tasks as assignedAssist with internal and external audit support documentation to auditors

Chula Vista, Ca, Us

Monitor accounts with upcoming paymentsCollect payments and maintain customer databasesMaintain confidentiality of sensitive informationAddress any billing discrepanciesProcess incoming payments in Marina ControllerTimely and accurate billing and invoicingFile payment receipts and send to corporate officeResearch, and follow up on outstanding paymentsCorrecting incorrect billings when requiredGenerate invoices for services provided to captainsGenerate invoices for kWh usage and Internet usageDocument and generate incurred late fees, damages, etc. detailing invoice information

Generate & process invoices accurately & efficientlyCollaborate with customers and team to resolve billing inconsistencies and errorsInputting payment history, upcoming payment into an individual accountUpdate spreadsheets accurately and efficientlyEnter bills in QuickBooks with all necessary informationSucceeded creating onboarding SOPCommunicate with external clients requesting special billing requirementsVerifies invoices are in compliance with company policy and GAAPTrack vendor paymentsFlexible in taking on special projects

San Diego, Ca, Us

Balance cash, process payments, count money, record expenses for each employee using a computerized cashiering system (Micros)Prepare, monitor and analyse trial balance under the guidance of the ControllerWork with accounting team to oversee bookkeeping; and producing routine financial reports.Create banking contracts highlighting terms and conditions, and maintain all cashier contractsGenerate cash financial reports for restaurants, reservations, and gift shopsCount cash deposits from multiple departments Audit and maintain safe vault Disburse change, and request change orders Reconcile cash over shorts using generated financial reports, physical cash deposits, and ExcelGenerate cash journal entriesProcess AP invoices and weekly check runsReconcile invoice batch after check runExamine accounting and income audit financial reports prepared by guest services, restaurants, and sales departments verifying accuracyReview chargebacks attaching documentation disputes, signed receipts, etc.Oversees AP file storage boxesAudit income verifying cash, check, and credit card charges against generate financial reports Ensure income and deductions are precisePrepare taxes, perform profit-and-loss analysis, using financial statements to reconcile balances, and verifying expenses

Dallas, Texas, Us

End-of-day accounting & overnight front desk dutiesPrepared daily management reports as requiredProcess guest payments, checking in late-arriving guests, assign rooms, balancing financial reports, and preparing folios/invoices for next dayAnswering phones and making reservationsGenerate rooms report and verify rates Verify posted entries to guest & non-guest accountsBalance all front office accounts and closeBalance credit card transactions for business day on internal website Process billing adjustments and refundsReview financial postings for accuracy and generate business financial reportResearch, document, and fix audit findings Reconcile, & process credit card batchGenerate operational and managerial reports from audit for General Manager