Coordinate calendar management activities for the Senior Leadership Team and other management, including scheduling and redirecting where appropriate. Manage and prepare information for Senior Leadership Team and Management Leadership Team meetings, including preparation and dissemination of related materials and information, monitoring attendance, drafting meeting minutes, and tracking action items to completion. Arrange for the completion and submission of expense claimsCoordinate meeting bookings, catering, equipment, and couriers for meetings and assist with post-meeting clean-up including support for SAPCA and Physician CME and information events Participate in special projects as required by the Senior Leadership Team. Assist with general orientation for new staff

Organizing invoices and receipts for year-end AccountingCreating year end Meeting minutesProcess personal expenses with expense reportsMaintain detailed records for medical/dental expenses and claims

Responsible for providing excellent administrative assistance to a wide range of Directors, including TOPS(Technical, Operations, Product, and Supply Chain) leadersSuccessfully acted as an Executive Assistant supporting the VP, Enterprise Technology as I covered aleave for the existing Executive Assistant (May to September 2019)Accountable for onboarding of new contractors and employees including system access, request forequipment (hardware/software) and manage space requisitions in ServiceNowAccomplished a wide range of administrative tasks such as the processing of expense reports for the Vice President, Directors and their teams, using Excel and OracleEnsured invoices were accurately completed through activities such as coding, approvals, month endaccruals and vendor follow-up. Entered details into a tracker in case follow up was required.Demonstrated my leadership skills by continuously being the 'go-to' resource for a multitude of staffmembers ranging from senior leaders to new hiresEnsured successful collaboration with key stakeholders across several departments was always top ofmindEnsured access was granted to the Microsoft Teams and SharePoint sites, as requiredLiaised with executive staff to coordinate meetings and events, researched and secured venues forcelebrations, assisted in the set up and coordination of training venuesExercised discretion and confidentiality with sensitive company information; dealing with non-disclosureagreementsCreated and validated timesheets to record vacation time, bereavement leave and unplanned emergency time

Filed correspondence from clients and insurance companiesResponded to client inquiriesCreated renewal insurance reports and set up renewal meetingsRequested insurance quotes from Manulife, Empire Life, Benefits by Design, and Great West Life. If required, created a rate or benefit comparison report for the client.Data entered details of withdrawals and additions to mutual funds website

Responsible for various administrative duties such as reserving coffee meetings, lunches, dinners for the President of the companyMaintained insurance licensing for variety of insurance companiesEnsured accurate records of certificates of educationSuccessfully executed tasks and initiatives such as make reservations for educational programs, reserved hotels, flights and meals for educational trips Maintained invoices for two family officesAssisted Director of Operations and Chief Financial Officer as required