Actively contribute to delivering a project free from incidents, injuries and environmental harm by providing safety leadership, ensuring compliance with all aspects of the project HSE Management System Undertake a range of Document Control activities to ensure all Project requirements are met with respect to incoming and outgoing documentation and in accordance with accepted Company procedures and required deadlines Maintain an up to date document management system SPF (Smart Plant Foundation); JPLUS (Client interface management system); Develop; mentor and performance manage direct reports Act as a focal point for all enquiries on project documentation for the Project, Clients, Suppliers, Lower Tier Subcontractors and third parties Supports the interface with Procurement, Planning, Cost and Engineering Ensures procedures are followed by systematic auditing and reviews Ensures positive working relationships with all project participants Registers and distributes documentation associated with project and business unit requirements Maintain the electronic and original hard copy files Maintain SPF ensuring deliverables are kept up to date Establish the Project Data Book / Manufacturing Data Record Index Establish the Document Distribution Matrices Establish the Deliverables Register Compiles the Project Data Book / Manufacture Data Report Monitor the turnover of project documents Communicate any opportunities for the development and improvement of business processes Support the Information Management framework strategy for Records and Document Management Update project management on document control statuses Promote the document management systems and processes

 High Level of Document Control, Vendor and Administration Procedures Utilising various skills, including but not limited to: Actively support TSCJV’ commitment to Environment, Health and Safety; Register and maintain project documents in the approved Web Based and In House Document Control systems; SPF (Smart Plant Foundation); Incite (Client interface management system); Perform all document control activities for the project including registering, superseding and revision control, allocation of numbers, tracking, filing, retrieval, scanning, photocopying, disposal and transmission of engineering documentation; Ensure that the Document Control Procedure requirements are complied with; Maintain facilities and databases to ensure efficient operation of the Document Control Function; Maintenance of a paper based “wet ink” project approval documents including scanning and electronic backup filing; Distribution of project documents to project team for review and comment; Ensure Vendor documentation deliverables meet TSCJV quality requirements.  Raising, compilation and distribution of site work packs for Engineering; Assist the team of Document Controllers when required; Assist with training project team users in using the approved Document Control system (SPF), and in handling of internally and externally generated documentation in accordance with the overall  Information Management and Document Control procedures; Recording, retrieving and filing of supplier literature; Registration, filing and distribution of technical manuals and documentation; Assistance of archiving of company records for project close out; Create weekly and monthly reports when required;  High level of customer service with both internal and external Client and Vendors; Perform administrative function support; PDF Professional, Excel, and Word; High level of attention to detail and time management skills.

High Level of Senior Document Control and Administration Procedures Utilising various Document Management Systems Programs within Coal industry, including but not limited to: Supervise the performance of Document Controllers by providing advice, guidelines and fairly allocating workload Regular interaction with internal and external clients and contractors as well as all Staff members and Directors of Aspec Engineering; Set up and close out of all projects in accordance with ASPEC’s QA system; Tracking all opportunities and archiving of all projects; Register and maintain project documents in the approved Web Based and In House Document Control systems; QDMS eRoom Aconex SharePoint Perform all document control activities for projects including registering, superseding and revision control, allocation of numbers, tracking, filing, retrieval, scanning, photocopying, disposal and transmission of engineering documentation; Ensure that the Document Control Procedure requirements are complied with by interstate visits and hands on QA checks; Maintain facilities and databases to ensure efficient operation of the Document Control Function including CRM system (SAGE ACT); Ensure contractor documentation deliverables meet ASPEC Engineering quality requirements; Responsible for the team of Document Controllers; Recording, retrieving and filing of supplier literature; Registration, filing and distribution of technical manuals and documentation; Archiving of company records at the end of project closeout; Formatting and tracking revisions of all documents; Writing of work practices; High level of customer service with both internal and external Clients and Contractors; Perform administrative function support; PDF Writer and Professional, Excel, Viso Word and Outlook; High level of attention to detail and time management skills.