Oversee the day to day to day operations of the Associate Deputy Assistant Secretary (ADAS) of IT Operations Services (ITOPS). Direct and develop meeting request, conferences, travel and expenses. I effectively use the VA’s travel system CONCUR to process travel vouchers and authorizations. Ensure the flow of documents are followed in a timely manner and without reservations. Safeguard secure communications within the ADAS Front Office. Pulling reports of outages throughout the regions as well as tracking current and potential projects for ITOPS Operations. Train other staff on constitutional law, regulations and administrative formats of the Federal Government travel system. Work with ADAS Chief of Staff (COS) and Front Office personnel offering consultation about enterprise-wide operations that is disseminated to approximately 5K personnel in geographically dispersed environmentsAs Team Lead I ensure my team is equipped to meet the project requirements and ask of the client. Weekly Agile meetings with team to analyze previous actions, determine risk and set reachable time tables.

As a Management Analyst to the Associate Deputy Assistant Secretary for Veteran Affairs (VA) Office of Information and Technologies (OI&T) and IT Operations and Services (ITOPS) requires me to work at client site in Washington, DC. Primary duties consist of managing daily operations of the ADAS and front office, following up on Workflow Management of the 5 departments within ITOPS. Active member of the team that builds vital actions items into SharePoint and distribute workflow to the area of responsibility. Review active items to ensuring the points of contact are following the guidelines and due date(s) are met. Overseeing precise and clear information that is reviewed by the ADAS. Managing ADAS calendar electronically and daily hard copies and read ahead documents and combine in a binder. Arrange various internal and external meeting on-site and different geographic areas within the U.S. that our Executive Directors are based or oversee while, keeping within the guidelines or travel regulations for the US Government. Meeting and Corresponding with various Contractors to meet contract requirements. Arrange and voucher travel for ADAS and train others on the use of Concur while following the guideline required for Government travel. Maintain hardcopy and electronic files of ADAS Signature, Travel, Meetings and Staffing documents.

As a Senior Consultant to the Associate Deputy Assistant Secretary (Acting ADAS)/Executive Director to Solutions Delivery (SD) for Veteran Affairs (VA) Office of Information and Technologies (OI&T) and IT Operations and Services (ITOPS) requires me to work at client site in Washington, DC. Primary duties consist of managing daily operations of the ADAS, following up on Workflow Management of the 5 departments within ITOPS. Active member of the team that builds vital actions items into SharePoint and distribute workflow to the area of responsibility. Review active items to ensuring the points of contact are following the guidelines and due date(s) are met. Overseeing precise and clear information that is reviewed by the ADAS. Managing ADAS calendar electronically and daily hard copies and read ahead documents and combine in a binder. Arrange various internal and external meeting on-site and different geographic areas within the U.S. that our Executive Directors are based or oversee while, keeping within the guidelines or travel regulations for the US Government. Meeting and Corresponding with various Contractors to meet contract requirements. Arrange and voucher travel for ADAS and train others on the use of Concur while following the guideline required for Government travel. Maintain hardcopy and electronic files of ADAS Signature, Travel, Meetings and Staffing documents.

As the Executive Assistant for PwC Public Sector I coordinated activities and operations for the Lead Partner(s) of the International Sector which, involved Confidential Calendar and email for the partner’s as well as domestic and international travel. Anticipating and meeting their needs to include responding to their emails/phone message on a daily basis, scheduling internal/external meetings/phone calls Partner(s). Adhering to Federal Government guidelines as well as PwC regulations to reconcile individual expenses. Interface both commercial and government vendors, coordinate purchasing as required, reconcile vendor statements for visa, passport and services provided. Preparing correspondence as needed, determined actions required and followed to completion. Accomplished and acquired training in Deltek travel software system and executed as a Co-Administrator for the company.

Executed role as Executive Assistant to the Vice President (VP) of Product Development Vaccines (PDV) and Program Leader, and Team(HIV/TB). Procured full organizational ownership of VP’s email and calendar as well as his travel coordination’s to completion. Acted as Administrator of Product Development SharePoint site ensuring confidential files and information were communicated according to PATH guidelines. Analyzed and processed various scientific documents to convey requirements and met deadlines. Designed and implemented the theme, date, and agendas for scientific academic collaborators and institutional functions which, ensured meeting documentations remained confidential. Acted as Liaison on behalf of the VP/Program Leader with general public, partnerships with Bill and Melinda Gates Foundation (BMGF), World Bank, as well as Board of Directors at NIH National Institute of Allergies and Infectious Disease (NIAID), World Health Organization (WHO), PricewaterhouseCoopers (PWC), US Military Vaccine Scientific Advisory Board, including foreign dignitaries; University of California San Francisco University (UCSF). Worked independently with little or no oversight and functioned as a team player.

As the Executive Assistant to the Office of the Chief and Associate Chief (President/Vice President civilian terms) of NRCS assisted in the development, preparation, delivery of reports, publications, speeches, presentations, office correspondence, and other meeting materials as needed or assigned. Authorized travel approvals and vouchers using GovTrip software. Supervised Administrative Services Team (AST) and contractors, delegated assignments, verified time and attendance and approved leave requests, and mediated problems with the administrative staff. Participated as project team member for Deep Water Horizon Oil Spill. Assisted with logistics of putting Boots on the Ground for assessment and drafting of the Memorandum of Understanding with Landowners and NRCS for the bird sanctuary of the effected waters for the annual bird migration.

Executive Assistant to the Senior Executives (Partners & Senior Managers) for Global Leaders of Energy & Resources, Principal & Staff. Managed project life cycle management which included designing, developing, budgeting, staffing, quality assurance, scheduling and interfacing with other organizations both internal and private sector, domestic and international. Developed and submitted Lobbying requests for clients as well as tracked congressional amendments and processed payments; created and managed client contracts for billing purposes domestic and international using international tax laws. Updating and distribution corporate tax laws as released or amended by the IRS for National Tax. Assisted the Partner that developed, implemented and managed operations of three offices in India as well as organized site visits for the Board of Directors and developed meetings for Board Members. Major accomplishments of being transferred from Washington, DC Office to San Jose, CA to assist the Managing Partner for India project and then coming back to McLean, VA to assist Managing Partner for Global Energy & Resources.

Executive Assistant to Senior Executives (Human Resources Director). As part of my duties were to assist in the areas of employment, affirmative action, salary and benefits administration, employee events and communications.Maintained statistical data and furnished reports expeditiously to various offices upon request. Performed assignments in the areas of Wage and Salary Management, job evaluation, employee benefits, employment activities, and additional Human Resources Special Projects. Developed a global database for Actuaries as potential employees to use for cold calling. Executed logistics for potential Executive employee candidates for interview’s and reimbursement. Developed on-boarding portfolio for new employees.

Performed as the Executive Assistant to Senior Executives - represented the Deputy Secretary of Health’s office to subordinates and peers in their absence by demonstrating a high degree of organizational knowledge, leadership, confidence, and professional competence. Assisted in the development, distribution and receipt of Annual Requests for Proposal (RFP) for prospective grants to educational facilities within the U.S., Puerto Rico and Hawaii. Completed travel arrangements for 1500 personnel (domestic and international, federal and private sector employees, which included bookings and reimbursement), ensuring meeting, and conference events were successfully and efficiently prepared for prospective executive recruits; and performed a broad range of complex tasks - expertly handling confidential and technical information, compiling and analyzing statistical reports; researching and presenting findings; and created and maintained detailed filing system to preserve important company records and confidential information.