Darwin P. Email & Phone Number

New York, Ny, Us

New York, Ny, Us

As the Accounts Payable Specialist I provide financial, administrative and clerical support. Among other assignments, I am responsible for verifying and processing invoices accurately in a timely manner. I am also in charge of completing payments to vendors and processing employee expense reimbursements. Additionally, I prepare financial reports and perform monthly reconciliation of accounts; assist in quarterly and annual fiscal year close; research and resolve any problems that may arise.Review all invoices for appropriate documentation and approval prior to payment.Process invoices using three-way P.O. matching.Prioritize invoices according to cash discount potential and payment terms.Screen petty cash check requests.Verify expense reimbursement requests.Reconcile corporate credit card statements.Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.Resolve inquiries from vendors and internal departments.Review vendor statements, research and correct discrepancies.Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.Monitor corporate credit card activity for fraud.

Brooklyn, New York, Us

As an Accounts Payable Associate, for a clothing retail chain with over one thousand stores, I had the responsibility of processing and maintaining records of payment due to vendors. To reconciled the expenses which had been approved for payment and ensured all payments were made accurately and within the time limits. This position required performance of all administrative, record-keeping and accounting-related duties assigned by the Manager including but not limited to:Review/perform data entry for vendor invoices using AS400 workstation program.Obtain W-9 and maintain 1099 vendor's information.Invoice coding for a variety of expenses related to the retail stores and home office.Review Edit prior to posting to G/L.Process vendor payments via credit cards and checks.Accurately track employee expenses and create year-end report.Process ACH and WIRE vendor payments.Reconcile credit card statements against authorized vendor disbursements.Review monthly vendor statements, research and correct discrepancies.Match up invoices and purchase orders with approvals to process and put on appropriate payment form. Ensure payments are made within the discount terms, if applicable. Distribute checks via regular mail and prepare checks to be picked up by various individuals, who must sign for them in the Check Log Book. Keep track of credits due from vendors and use against outstanding invoices. Proofread Invoice Entry Reports for accuracy, note any corrections, and ensure corrections are made. Ensure correct procedures are followed in observance with established A/P policies. Investigate and resolve any discrepancies regarding invoices, vendor statements, shortages, etc. Ensure that paperwork for new vendors is complete and accurate, i.e., business or individual name, address, telephone number, fax number, completed and signed W-9 form, etc.

Monmouth Junction, New Jersey, Us

As a manager with a national advertising agency I was in charge of recruiting, training, and managing a team for the company's sole tracking department. My goal was to facilitate a positive and safe work environment, while also having awareness of employees’ needs for workplace satisfaction.Maintained a safe, secure, and legal work environment.Provided support to sales team, by providing reference copies of display advertising or by requesting sample publications from publishers. Additionally, keeping track of confirmation calls to vendors.Acted as main contact person for accounting inquiries. Reviewed invoices and provided vendors with payment details once the invoices were paid. Worked closely with Accounts Payable Manager with regard to check voids, stop pay and re-issues. Created weekly vendor payment reports using Microsoft Excel for upper management.Acted as the liaison between the NY Headquarter mail-room and the five other national re:fuel offices.

Monmouth Junction, New Jersey, Us

Performed quality control for advertising campaigns in college, multicultural and military newspapers.Categorized proof of performance for all advertising campaigns in the company.Communicated problem with campaigns to vendors when client expectations were not met.Completed weekly order confirmation calls to vendors.Worked with a team to accomplish overall company goals.Filed newspapers by state to use as reference on many display campaigns.Reported problems and mistakes in the display advertising to media buyers.