David B Abbott Email & Phone Number

New York, Ny, Us

• Conference Logistics Manager, International Drug Policy Conference, October, 2023: Responsible for the Pre and post-conference logistics Including: packing, shipping, and tracking of all conference materials.• Coordinated staff per diem and responsible for set-up, staffing and take down of DPA booth including delegation, coordination and scheduling of booth Staff.• Tracked inventory of all merchandise including sales and items given gratis; Completed final reconciliation upon return to the NYC office. Wrote post-conference report regarding services, outcomes, and recommendations for future Reform Conferences • Project management includes Reorganization of office, intern and storage areas

New York, Ny, Us

• Responsible for the operation and maintenance of new start-up company, BetaNXT. Maintained daily NYC office operations, established office management processes and worked with procurement to manage new vendors and make cost-effective purchases.• Served as point of contact with colleagues, departments, external clients and agencies. • Worked with primary building tenant at 7 World Trade Center to manage day-to day operations including visitor security and badging, emergencies, repairs and HVAC. Collaborated with CBRE for operations issues at the Brookfield, WI location. • Managed incoming and outgoing correspondence, mail and packages.• Submitted work orders and scheduled repairs for general office space and equipment.• Connected with and escorted visitors and vendors from reception.• Assisted with search for new office space, interviewed architects for NYC and Wisconsin. Coordinated build-out, move out/move into new NYC headquarters and the purchase of office and pantry furnishings. Assisted with planning of consolidation of WI offices.• Managed event planning and execution including catering, lunch orders and staff snacks etc. as needed. Supported organization of team events and Town Halls including logistics, AV and catering.• Supported corporate teams, such as Legal, Finance, Procurement and HR with operational tasks such as managing vendors and submitting invoices to be paid with W9.• Assisted with on-boarding of new staff including equipment orders, desk set up, security badging and I9 certifications.• Utilized Microsoft Office Suite, Trip Actions/Liquid travel and reimbursement (reporting systems), Smart Sheet project mgmt. software, ADP and selected security system vendor for new location.

Bethesda, Maryland, Us

• Responsible for the operation and maintenance of Walker & Dunlop’s NYC office. Served as primary point of contact, regularly interfaced with other colleagues, departments, external customers and outside agencies to manage day-to-day operations, office needs and potential issues. Also served as Office Experience Manager.• Maintained daily relationships with 1 Vanderbilt Property Management for all building issues including security/badging, visitors, emergencies, repairs and HVAC.• Worked with HR, conducted new hire orientations, obtained building security access cards & confirmed I-9 verification.• Worked in conjunction with SVP, Office Services in managing special projects. • Served as Executive Assistant for three Managing Directors. Coordinated multiple calendars and travel arrangements.• Ensured all offices and workstations were always fully equipped with the proper IT equipment. Offered desktop support.• Provided conference rooms with operational A/V equipment and reserved conference room spaces. Event Planning Management including managing logistics for meetings and events. • Administered employees’ expenses, including payment of corporate card. Coordinated general office support including phones, schedules and meetings, conferences, and departmental events.• Coordinated post acquisition transition of the Capital Markets Group, (JLL) and Apprise with W&D relocating all three groups into new headquarters. Supervised the final construction phase, delivery and installation of appliances, furniture etc. Office managed subsidiary, Zellman & Associates in a separate location. • Utilized Microsoft Office Suite, ProLease database, Chrome River/Coupa expense reporting systems, Asana Project Mgmt. software, Workday (HR app) and Kastle Systems security system.

New York, Ny, Us

• Worked with providers to add GLWD as a food option to its clients with chronic illnesses. Assisted clients & social workers to complete enrollment paperwork; Added & edited data bases to eliminate duplicates & correct misplaced entries; Packed food for delivery.

New York, Ny, Us

• Managed operations & facilities for eight offices throughout the US including building management, security, fire and safety protocols. • Project Management included office expansions, moves, build outs, renovations and negotiations with landlords, contractors, movers, vendors, liquidators & installers.• Planned and executed organization-wide meetings including travel arrangements, insurance, hotel reservations, per diems, meeting spaces, off-site meals and logistics.• Board meeting coordination, including meeting logistics, travel arrangements, accommodation, materials preparation and catering• Acted as Employee experience manager, planning weekly staff lunches; conference room scheduling set-up and catering for meetings both internal and via Zoom.• Answered mainline, directed callers, welcomed visitors, distributed mail, arranged shipping and receiving through USPS, Fed Ex and UPS.• Managed operational vendor & service provider relationships, leases & equipment maintenance.• Purchased & maintained office supply inventories at the most cost-effective prices.• Processed & submitted weekly invoices to; Fluent in Microsoft Office Suite; Working knowledge of Raiser’s Edge and Salesforce.• Developed and implemented office emergency preparedness and response plans.• Partnered with HR to maintain office policies, set-up new staff and interns for office, cubicle, or hot desking placements. Assisted with Grants and Policy Programs.• Supervised interns, cleaning Staff at two NYC locations & Admins from Satellite offices.

Brooklyn, Ny, Us

Human Resources / Office Services Coordinator (2006-2008)• Facilitated human resources and operations management of a human rights media organization.• Recruited new staff. Created updated and facilitated new employee orientation; Supervised interns and volunteers.• Administered company benefits including: enrolling, updating and providing customer service to staff in company health, dental, vision, life insurance and retirement plans, flexible spending accounts and transit programs.• Board meeting coordination, including meeting logistics, travel arrangements, accommodation, materials preparation and catering• Maintained HRIS system.• Financial Administration: Helped maintain strong fiscal oversight - Accounts receivable and payable: received and checked all incoming invoices and statements – Coded bills with chart of accounts for payment.• Maintained a secure and orderly office environment for staff, interns and volunteers; Supervised office expansion, cleaning and maintenance; Maintained relationship with building personnel.• Managed office equipment, contracts, acquisitions and maintenance; Ordered supplies and maintained inventory.

• Facilitated Human Resources administration and operations management for NYC Chapter; Ensured smooth operation of all Chapter events.• Planned and organized Chapter’s move to a new office space.• Supervised receptionist and mail/copy staff. Oversaw recruitment, placement & supervision of all volunteers.• Provided administrative support for the VP Finance and Administration.• Board meeting coordination, including meeting logistics, travel arrangements, accommodation, materials preparation and catering• Maintained a safe and accessible space for staff, volunteers, and interns; Oversaw office cleaning and maintenance; Maintained relationship with building personnel.• Managed office equipment acquisitions/maintenance; mail/copy center; Ordered supplies/maintained inventory.

New York, Ny, Us

Office Administrator (2002-2005)• Facilitated Human Resources Administration of a public interest law firm.• Oversaw company benefits, including health insurance, retirement plans, flexible spending and transit programs.• Supervised administrative personnel; Recruit and orient new staff; Assist with intern program.• Maintained databases and files including office personnel, HRIS, vendors, supplies and equipment• Created a professional and efficient working environment for employees, volunteers, interns, and sub-tenants.• Managed facilities and business relationships with service providers, vendors, financial institutions & contractors.

Bachelor Of Fine Arts - Bfa, Painting Film And Education

Shrm