Accounting Clerk
Kingston, Ontario, Canada
Working as a junior/intern in the finance department to assist other employees, make contributions and take challenging initiatives. Objectives have been achieved:-Filing: Archived 250+ accounts payable, receivable and employee reimbursement alphabetically, improving the efficiency of the department's operation by reducing colleague's workload.-Printing: Navigated Office Automation System to print and combine 50+ payment requests and invoices to facilitate the accounts payable process.-Contract Auditing: 1. Audited all contracts (50+) and enrolled the key terms and conditions into the Enterprise Resource Planning System (contract code, name, start and end date, payment, termination, renewal, overdue terms, payment schedule, supplier, etc.). Providing an explicit database for every department to refer to in determining upcoming renewals, reducing operational cost and human error.2. Utilized Enterprise Resource Planning System, QuickBooks, and invoices to track the alignment of contract payments with the documents.Example: Once I found that transactions were higher than the amount on the contract, I communicated with the corresponding department. The result shows that the department refers to old prices but needs to be updated when there is a price change so they correct it promptly to prevent potential operational costs. 3. Held weekly meetings with the finance department to report the latest company contract overview, preventing employees from confusion on invoice sources and payment terms.4. Collaborated with CFO to edit 30+ pages of contract management procedure to create consistent and standard practices, ultimately presented to 10 department heads, mitigating information asymmetry between departments.