Administrative Assistant To The Chair Of Pharmaceutical Sciences
Loma Linda, Ca
At LLU, I was Assistant to the Department Chair of Pharmaceutical Sciences,and the department as a whole (eight additional faculty members). In this position, I served on numerous university committees and prepared minutes and summaries of the proceedings. I coordinated all department on-campus activities, scheduled meetings, prepared faculty, student, and alumni distribution lists, and electronically tracked and managed department purchasing and fund disbursements. My position also included the role of Provisional Grant Coordinator for the School of Pharmacy. This responsibility involved extensive contact with faculty and the use of software to compile and manage records about current and future grant awards. Once a potential grant source was identified, I served as project manager on the grant, partnering with the interested faculty member in making sure that all of the funding agency's requirements were complied with, that the writing style and clarity of the grant application was correct, and that completion checkpoints and deadlines were met. I liaised with the Office of Sponsored Research to make sure the grant would be submitted as per the university’s protocols and generated the final version for review. This role as grant coordinator, as well as my primary position, required a thorough knowledge of university policy and procedures and detailed collaboration with all personnel involved. The position required extensive use of and knowledge of MS Office, MS Share Point, and MS Publisher.