Davida Dean, Fmp Email & Phone Number

Santa Clara, Ca, Us

•Responsible for 10 North America location, managing all aspects of day to dat operations and workplace strategy.• Responsible for North America real estate budgets, procurement and purchase order processing, invoice and vendor management and ensuring expenses remained within set budget. • Oversaw all Americas facility related work. Ensured the operations, maintenance, and vendor management requirements are met including work assigned to third party janitorial, maintenance and security vendors.• Responsible for space occupancy management, seat assignments, and space occupancy metrics. • Responsible for supervision and management of janitorial and security personnel.• Managed operations of capital improvements projects for move, decommissioning and site reconfiguration. Managed Capital Improvement budget, purchase order creation and invoicing and payment for new site construction.• Site Security manager, participating in security audit, and weekly, monthly security reviews with proven track record of process improvement. • Responsible for managing food and beverage progra. from all sites, providing in house meal programs• Achieved Fitwel Site certification, and driving forward successful zero waste sustaibility initiatives.

Malta, Ny, Us

•Responsible for global administration of all office locations of over 321k square feet of total space, 13 locations globally, and responsible for the day to day operations and workplace strategy of America office locations,• Responsible for global real estate budgets, procurement and purchase order processing, invoice and vendor management and ensuring expenses remained within set budget. • Oversaw all Americas facility related work. Ensured the operations, maintenance, and vendor management requirements are met including work assigned to third party janitorial, maintenance and security vendors.• Responsible for space occupancy management, seat assignments, and space occupancy metrics. • Responsible for dotted line day to day management of on site team of 7 janitorial and security personnel.• Managed all aspects of capital improvements projects for decommissioning and site reconfiguration. Managed Capital Improvement budget, purchase order creation and invoicing and payment for new site construction.• Workplace Services Management, helping to craft a hybrid work environment that integrates remote, hybrid and onsite workers

Santa Clara, Ca, Us

Real Estate/Lease Management:- Manage lease administration software and vendor. Ensure that agreements/leases are uploaded to Lease Management system and all data pertaining to the documents are captured into the rent roll-Maintain rent roll and lease files in system; review for accuracy monthly- Ensure timely payment of utilities for global real estate locations-Coordinate managed space office agreements-Coordinate the distribution and updating of data of the monthly Real Estate Project and Portfolio Report- Liaise with local and international accounting team to review and verify accounting issues related to the real estate portfolio.-Maintain current COI for all tenants and vendors; point of contact for outsourced insurance vendor; monitor insurance status regularly to insure compliance, Maintain required licenses for business & environmental regulations (i.e. generator, lead etc). - Managed space planning software & space expansion projects (furniture installation, electrical etc).Project Support:- Manage the process of requesting and tracking Capital Projects project numbers- Facilitate & communicate scope approvals for all projects. This includes strong partnerships with Global Facilities Managers, Finance, Project Managers, IT and Legal - Facilitate the development and tracking of project metrics for use in monthly and reporting to management teamFinance:- Maintain spreadsheets and processes for facilities that has aided in the tracking of budgets and scope- Approve/Track invoices for payment, adjust forecast and update POs as needed.Procurement: - Coordinate with Procurement team on all contracts and agreements - Submit Purchase Requisitions (Opex & Capex) - Vendor on boarding/AP: Manage vendor on boarding processe & work with AP to ensure vendors are paid on a timely basisFacilities- Coordinate and Monitor Facility repairs & maintenance, Track Maintenance Contracts & Agreements- Project Manage site improvement projects as necessary

• Independently manages administrative functions related to the day to day needs for the VP of Clinical Development, VP of Clinical Operations and the Executive Director of Regulatory Affairs. Proactively manage complex calendar, with high priority, urgent needs in a fast moving environment, ensuring the calendar and meetings are always up to date and there is never a conflict, with little guidance from the executive.• Filters, screens and synthesizes all information in a clear and concise manner in order to communicate salient information for VP decision making. • Coordinate frequent and sometimes complex travel arrangements and logistics. • Implement systems for managing expenses, travel, research, and other tasks as needed.• Help manage department recruiting administrative needs. Communicate with prospective candidates and scheduling interview

South San Francisco, Ca, Us

• Independently managed administrative functions related to the day to day needs for the VP of Program Management & Clinical Operations. Proactively manage complex calendar, with high priority, urgent needs in a fast moving environment, ensuring the calendar and meetings are always up to date and there is never a conflict, with little guidance from the VP.• Manages the contract signature process for Clinical Outsourcing, review the contracts and summarizing for executive the important details for efficient signature, and e-process with CROS, Clinical Trial sites and study teams.• Filters, screens and synthesizes information in a clear and concise manner in order to communicate salient information for VP decision making.• Manages shared drives, department distribution lists, department intranet site and other shared resources. Planned large monthly all hands meetings. Assisted VP with presentation creation.• Contributed to the resourcing of Administrative Team, including oversight of the Administrative Support Responsibility Matrix and ensure administrative resource are being covered evenly through the department. Advise on changes, when needed, to the ClinOps Sr. Leadership Team (SLT). Manage the hiring of replacement Sr. Administrative Assistants as needed.• Lead the Administrative Team in establishing yearly group goals, track them and provide updates on the process to the SLT. • Represent the Administrative Team to the rest of the department and provide a single voice for issues escalation that impact the whole team. Represent the Clinical Operations Team at the Functional and Company level, working with other departments to help drive process improvement and be a voice for Clinical Operations admin team. • Provide guidance and coaching, in collaboration with functional managers, to the Administrative Team. Identify group training opportunities, get approval for and coordinate for the Administrative Team

San Mateo, California, Us

Responsible for managing ergonomic evaluation processResponsible for updating dashboard, pulling reports and providing regular status reporting. Streamline issue tracking and resolution.

Palo Alto, Ca, Us

Supported the VP of Government Affairs and assisted the Office of Protocol with High Level Government Meetings.• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants. • Coordinates all of the VPs meetings extensive domestic and international travel, procuring travel visas and meeting agenda management.• Coordinates Office of Protocol meetings with foreign and domestic dignitaries; interacting with Corporate Executive Security, Secret Service and other security personal. Arranged logistical needs and ensured smooth meeting operation the day of the visit. • Monitors all approval systems (expense reports, purchase orders, invoices etc), advising VP on status, approval process and budget status prior to VP approving in system. • Provide Administrative support for local GR staff, ordering supplies, managing catering for meetings.

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants • Assist CEO with all of her organizational needs, including managing all email, proactively responds to both requests and calendaring, organizing and supporting her day, coordinating meetings, travel, etc.• Scribe for weekly eStaff meetings and ensure follow up• Coordinate all meetings, travel, on-site and off-site events• Compilation of all expense reports for management team• Manage HR processes – hiring, first day orientation, exit interviews and documentation for compensation, reviews, offer letters and any HR-related issues• Manage 401K, Benefits, Employee Wellness Programs• Act as liaison between immigration lawyers and employees regarding visas/H-1B cases• Work with recruiters on the scheduling of interviews • Proofreading, formatting, and editing of monthly Board Presentations. • Printing, making copies, faxing, and scanning; preparing transmittal letters and shipping documents for packages• Monitor and maintain break room and office supplies• Manage event and party planning responsibilities • Act as a trusted sounding board to all employees’ questions, concerns and ideas

San Francisco, California, Us

Principal support for the CFO, Controller and Director of Investor Relations, interacting with outside vendors, analysts and investment companies, screening incoming calls and routing to proper individuals. Responsible for compiling the audit committee materials to the board 5 days prior to any Board or Audit Committee meeting. Working closely with CEOs Executive Assistant to produce the meeting materials. Coordinate complex international and domestic travel arrangements, processing expense reports, purchase orders and invoices.Produced monthly all hands meetings that include three bay area locations and offices in EMEA and APAC. Interacting with facilities and IT to ensure that meeting facilities, IT equipment, audio and video connections are function at optimal levels. Ensure timely delivery of catering and meeting materials.Provided back up support to CEOs Executive Assistant.Key point of contact for CFO's direct reports, interacting with fellow EAs and all employees across the company worldwide. Providing support to other executives when needed.Provide administrative support to the finance department, ordering supplies, providing facilities and catering support for monthly and quarterly close. The go to person for PowerPoint, Word and Outlook assistance, helping coworkers develop organizational tools to streamline their work process.

San Francisco, California, Us

- Coordinated and managed large corporate wide meetings: established meeting objectives and agenda, invite appropriate meeting attendees, determine necessary information and materials, and clarify intended meeting outcome. Ensure that presenters are aligned with execs vision on meeting outcome, manage deadlines and deliverables, and ensure that materials are provided to executives in a timely manner. - Maintained SharePoint sites to ensure that meeting materials were methodically archived and stored in a rational manner on a secured site. Ensured that materials were classified properly and that the access was controlled as appropriate. - Coordinated the Strategy Committee meetings, working with company executives on confidential Business Development and potential M&A activities. Served as Company Ombudsmen/ Dolby guide for newly acquired/merged employees. Helping them navigate the Dolby culture, and integrate into our organization. - Monitored and prioritized executive communications and correspondence; screening incoming calls and routing to proper individuals, monitoring executive inbox by flagging high priority messages and responding on behalf of the executive for lower priority messages and handling all internal and external mail, handling confidential messages and correspondence with the highest level of discretion.- Assisted with Corporate reorganization, interaction with McKinsey & Co over several months, - Responsible for the coordination of company wide meetings, responsible for manually updating the organizational charts for the whole company as we moved from a division structure to a functional group structure.- Managed an extremely detailed executive schedule. Coordinated complex international and domestic travel, managed department budget, including accruals, variance reports, invoice approvals, forecast adjustments and annual budget requests

San Francisco, California, Us

• Assisted EVP of Finance and Business and the VP of Corporate Legal through IPO and transition to publicly traded company, interacting with investors and analysts. • Responsibilities included heavy calendaring and interaction with outside legal council. • Responsible for the maintenance of corporate legal files• Coordinated complex international and domestic travel,• Responsible for the creation and distribution of Corporate Board Meeting materials to the Board of Directors• Global Administrator for the SOX governance software program. Assisted the internal audit department with the creation of the governance flowcharts using Microsoft Visio. • Other duties include handling correspondence, screening telephone calls and processing expense reports, purchase orders and invoices. I

Supported CEO, VP of Finance and the VP of Sales and Marketing. Responsible for all administrative HR activities (interacting with benefits providers, managing the invoices from benefits, filling out all paperwork associated with hiring, firing and employee relations, upkeep of personnel files), Purchasing administrative work, Creation of hardware manuals, Ordering of office supplies, Reception, Administrator for Salesforce.com account. Creation of Business Plans in Excel for the company and heavy PowerPoint work.

Executive Assistant to the SVP of Clinical Affairs, providing support, calendaring, and assistance with clinical files, processing of Adverse Event reports, Assisting with the submission of abstracts to ASCO and Clinical Trial Protocols and AE reports to the FDA. Controlled the edits to protocols, managing the changes of multiple reviewers to a single document.

Dublin 2, Ie

Processing adverse event (AE) reports and submitting them to various regulators world wideResponsibilities included: Managed the AE reporting workflow; created quarterly or yearly safety reports for regulators worldwide; developed documentation template system to streamline report production and reduce file corruption.Promoted from Department Administrative Assistant to Safety Associate.

Dublin 2, Ie

Administrative Assistant to the Director of Global Safety Surveillance and the GSS departmentResponsibilities as Department Assistant included support for more than 30 employees; organized department meetings, managed agendas and created department documents; and managed the shared drive for secure document storage.

Receptionist, support of CEO, CMO, CFO, Director of Clinical and Regulatory Affairs. Handled everything from supply ordering to assisting with the submission of reports to the FDA. Put on Corporate Events, including an HIV advocacy forum.

Bachelor’S Of Science, Business Administration, Real Estate

General Ed

Education record