Davida Dean, Fmp Email & Phone Number

Santa Clara, CA, US

• Responsible for 10 North America location, managing all aspects of day to dat operations and workplace strategy.
• Responsible for North America real estate budgets, procurement and purchase order processing, invoice and vendor management and ensuring expenses remained within set budget.
• Oversaw all Americas facility related work. Ensured the operations, maintenance, and vendor management requirements are met including work assigned to third party janitorial, maintenance and security vendors.
• Responsible for space occupancy management, seat assignments, and space occupancy metrics.
• Responsible for supervision and management of janitorial and security personnel.
• Managed operations of capital improvements projects for move, decommissioning and site reconfiguration. Managed Capital Improvement budget, purchase order creation and invoicing and payment for new site construction.

Malta, NY, US

• Responsible for global administration of all office locations of over 321k square feet of total space, 13 locations globally, and responsible for the day to day operations and workplace strategy of America office.
• Responsible for global real estate budgets, procurement and purchase order processing, invoice and vendor management and ensuring expenses remained within set budget.
• Oversaw all Americas facility related work. Ensured the operations, maintenance, and vendor management requirements are met including work assigned to third party janitorial, maintenance and security vendors.
• Responsible for space occupancy management, seat assignments, and space occupancy metrics.
• Responsible for dotted line day to day management of on site team of 7 janitorial and security personnel.
• Managed all aspects of capital improvements projects for decommissioning and site reconfiguration. Managed Capital Improvement budget, purchase order creation and invoicing and payment for new site construction.

Santa Clara, CA, US

Real Estate/Lease Management:- Manage lease administration software and vendor. Ensure that agreements/leases are uploaded to Lease Management system and all data pertaining to the documents are captured into the rent roll-Maintain rent roll and lease files in system; review for accuracy monthly- Ensure timely payment of utilities for global real estate.

• Independently manages administrative functions related to the day to day needs for the VP of Clinical Development, VP of Clinical Operations and the Executive Director of Regulatory Affairs. Proactively manage complex.
• Filters, screens and synthesizes all information in a clear and concise manner in order to communicate salient information for VP decision making.
• Coordinate frequent and sometimes complex travel arrangements and logistics.
• Implement systems for managing expenses, travel, research, and other tasks as needed.
• Help manage department recruiting administrative needs. Communicate with prospective candidates and scheduling interview

South San Francisco, CA, US

• Independently managed administrative functions related to the day to day needs for the VP of Program Management & Clinical Operations. Proactively manage complex calendar, with high priority, urgent needs in a fast.
• Manages the contract signature process for Clinical Outsourcing, review the contracts and summarizing for executive the important details for efficient signature, and e-process with CROS, Clinical Trial sites and study.
• Filters, screens and synthesizes information in a clear and concise manner in order to communicate salient information for VP decision making.
• Manages shared drives, department distribution lists, department intranet site and other shared resources. Planned large monthly all hands meetings. Assisted VP with presentation creation.
• Contributed to the resourcing of Administrative Team, including oversight of the Administrative Support Responsibility Matrix and ensure administrative resource are being covered evenly through the department. Advise.
• Lead the Administrative Team in establishing yearly group goals, track them and provide updates on the process to the SLT.

San Mateo, California, US

Responsible for managing ergonomic evaluation processResponsible for updating dashboard, pulling reports and providing regular status reporting. Streamline issue tracking and resolution.

Palo Alto, CA, US

• Supported the VP of Government Affairs and assisted the Office of Protocol with High Level Government Meetings.
• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants.
• Coordinates all of the VPs meetings extensive domestic and international travel, procuring travel visas and meeting agenda management.
• Coordinates Office of Protocol meetings with foreign and domestic dignitaries; interacting with Corporate Executive Security, Secret Service and other security personal. Arranged logistical needs and ensured smooth.
• Monitors all approval systems (expense reports, purchase orders, invoices etc), advising VP on status, approval process and budget status prior to VP approving in system.
• Provide Administrative support for local GR staff, ordering supplies, managing catering for meetings.

• Responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants
• Assist CEO with all of her organizational needs, including managing all email, proactively responds to both requests and calendaring, organizing and supporting her day, coordinating meetings, travel, etc.
• Scribe for weekly eStaff meetings and ensure follow up
• Coordinate all meetings, travel, on-site and off-site events
• Compilation of all expense reports for management team
• Manage HR processes – hiring, first day orientation, exit interviews and documentation for compensation, reviews, offer letters and any HR-related issues

San Francisco, California, US

Principal support for the CFO, Controller and Director of Investor Relations, interacting with outside vendors, analysts and investment companies, screening incoming calls and routing to proper individuals. Responsible for compiling the audit committee materials to the board 5 days prior to any Board or Audit Committee meeting. Working closely with CEOs.

San Francisco, California, US

- Coordinated and managed large corporate wide meetings: established meeting objectives and agenda, invite appropriate meeting attendees, determine necessary information and materials, and clarify intended meeting outcome. Ensure that presenters are aligned with execs vision on meeting outcome, manage deadlines and deliverables, and ensure that materials.

San Francisco, California, US

• Assisted EVP of Finance and Business and the VP of Corporate Legal through IPO and transition to publicly traded company, interacting with investors and analysts.
• Responsibilities included heavy calendaring and interaction with outside legal council.
• Responsible for the maintenance of corporate legal files
• Coordinated complex international and domestic travel,
• Responsible for the creation and distribution of Corporate Board Meeting materials to the Board of Directors
• Global Administrator for the SOX governance software program. Assisted the internal audit department with the creation of the governance flowcharts using Microsoft Visio.

Supported CEO, VP of Finance and the VP of Sales and Marketing. Responsible for all administrative HR activities (interacting with benefits providers, managing the invoices from benefits, filling out all paperwork associated with hiring, firing and employee relations, upkeep of personnel files), Purchasing administrative work, Creation of hardware manuals.

Executive Assistant to the SVP of Clinical Affairs, providing support, calendaring, and assistance with clinical files, processing of Adverse Event reports, Assisting with the submission of abstracts to ASCO and Clinical Trial Protocols and AE reports to the FDA. Controlled the edits to protocols, managing the changes of multiple reviewers to a single.

Dublin 2, IE

Processing adverse event (AE) reports and submitting them to various regulators world wideResponsibilities included: Managed the AE reporting workflow; created quarterly or yearly safety reports for regulators worldwide; developed documentation template system to streamline report production and reduce file corruption.Promoted from Department.

Dublin 2, IE

Administrative Assistant to the Director of Global Safety Surveillance and the GSS departmentResponsibilities as Department Assistant included support for more than 30 employees; organized department meetings, managed agendas and created department documents; and managed the shared drive for secure document storage.

Receptionist, support of CEO, CMO, CFO, Director of Clinical and Regulatory Affairs. Handled everything from supply ordering to assisting with the submission of reports to the FDA. Put on Corporate Events, including an HIV advocacy forum.

Bachelor’S Of Science, Business Administration, Real Estate

General Ed

Education record