Dawn Hight Email and Phone Number

Collect and process all forms of payment from customersMatch proof of delivery with, approx., 100 invoices, per month, and post to proper payable accountPrepare deposits to send to accountant, 2-3 times per weekInput new customer information into computer systemInput customer orders with correct material and pricingMonitor orders e-mail for new orders from customersCheck available stock for customersUpdate inventory count and pricing, as neededPlace material orders from various vendors, including containersCheck other’s orders for accuracyE-mail weekly and monthly statements to customers, call for paymentReconcile monthly vendor statements to ensure all invoices are receivedInvoice and close jobs, daily, that have been picked upPrepare requested reports for owner – sales, inventory, safety stock

Match proof of delivery with invoices and post to proper payable accountPrint and mail payments to proper vendorProcess weekly installer payrollMail out invoices and monthly statements to customersCollect and process all forms of payment from customersSend demand letters and file liens on delinquent accountsData entry for multi-family installation ordersSend weekly receivable reports to salespeople

Order materials for jobs in RFMSVerify availability of materials with suppliersSet up shipments of material to jobsitesTrack and order office suppliesReceive and distribute checks and subcontractor paperworkMake travel arrangementsTrain other employees on ordering in RFMSAnswer phones and direct calls to proper personMatch proof of delivery to invoicesPrint and mail checks to proper vendors

• Manage procurement of all office supplies including equipment, company shirts, and furniture• Process vendor payroll through QuickBooks• Deal with any inquiries via phone, voice mail, e-mail, and general correspondence• Create any needed data in the form of letters, e-mails, memorandums, or reports• Maintain report of all current homes and lots for sale and under construction, as well as remodels, pools, and warranty calls• Supervise two employees in daily office administration duties• Process new contracts• Maintain listings in the Multiple Listing Service

• Initial contact for all clients and vendors• Verified requested transactions were completed• Received all transaction confirmations and statements• Scanned and filed all confirmations and statements monthly• Scanned and filed all correspondence monthly• Made travel and hotel arrangements• Responsible for set up and clean up of all in office meetings• Produced marketing brochures and other necessary material