Executive Assistant
Bridging Communities, Inc. | Detroit, MI | April 2023—Present—Reports to the Executive Director.—Translates and provides bilingual services for administration, staff, and clients.—Communicates effectively with administration, staff, and clients.—Demonstrates excellent written and verbal communication skills.—Displays strong organizational skills with the ability to multi-task.—Exhibits attention to detail and problem solving skills.—Demonstrates knowledge of office equipment.—Proficient in MS Office and office management systems.—Responsible for incoming/outgoing mail and distribution.—Completes account payable tasks, such as reviewing and verifying invoices, making check requests, and making bank deposits.—Reconciles and submits financial reports.—Assists in the preparation and completion of accountability reports as assigned.—Analyzes reports and information to complete monthly grant reporting.—Creates and manages Excel workbooks in order to organize and track grant information.—Fosters communication and networking with the community and community organizations.—Responsible for photography and social media outreach.—Helps plan meetings and takes detailed minutes.—Develops and maintains a filing system and administrative contact lists.—Organizes supplies and resources for meetings, presentations, events, and projects.—Writes and distributes emails, correspondence memos, letters, faxes, and forms.—Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.—Makes arrangements for senior staff such as scheduling meetings and booking reservations.—Exhibits polite and professional communication via telephone, e-mail, and mail.—Ensures operation of equipment by completing maintenance requirements and calling for repairs.—Provides information by answering questions and requests.—Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and forwarding requests.