Billing Specialist
CurrentPrepare monthly and demand prebills for review for over ten attorneys and secretaries; meet monthly cut-off deadlinesEdit narratives; move time and cost entries; code fee entries using the Uniform Task-Based Management System legal codes; apply retainers and adjustments; and mail or e-bill final invoiceClosely coordinate all e-billing activities; participate in new client e-billing set up; request new timekeeper rate approval; manually create electronic invoice; upload LEDES file in e-billing systemCommunicate verbally and in written form with the Accounting Manage, attorneys, and clientsResearch and respond to requests related to billing and collection issues; create client spreadsheets and reports as neededManage client collections by contacting clients via email correspondence or telephone; preparing AR reports for attorney review; research invoice status in client’s electronic e-billing systemAssist Accounts Payable with cash receipts, third party invoicing, and Patent & Trademark filing fee data entryTrain staff on billing procedures and use of Aderant accounting systemProvide coverage for the Accounting Manager, Accounts Payable Specialist, and other Billing Specialist when needed
