Payroll - Execute and oversee the payroll function via UKG to ensure complete, accurate, and timely processing of payroll for 4 biweekly and 2 weekly pay groups consisting of 12 different companies. Supervise a team of payroll professionals and partner with human resource departments to ensure appropriate updates are made for payroll processing. Respond to employee and management requests for data, process flows, status, and analysis. Assist in monthly corporate ledger close and reporting. Coordinate and prepare account reconciliation for Employer Payroll Tax account. Communicate with employees and human resource departments concerning various updates, including timesheet updates and historical corrections, and guide employees to update their own taxes or other information. Generate and edit reports out of Business Intelligence within UKG for various areas such as 401k contributions, bonus calculations, new hires and terminations, and employee updates. Analyze payroll results and investigate variances from expectations. Manage a wide range of reversal and adjustment entries as needed. Generate reports for quarterly negative wages, process reversals, and adjustments as needed. Communicate with appropriate tax agencies to register for needed state and/or local tax id for requested company; once tax id is received, submit to UKG for setup. Submit documentation and updates to UKG for resolution as necessary. Assisted in the W-2 process, as well as making appropriate adjustments needed. Execute control over 401k contribution process via UKG and Fidelity.Accounting - Create new Vendor Accounts or update changes requested to Vendor Accounts for AP Team within SAP and iPayables.

Payroll - Process biweekly payroll for US employees via ADP, Canada employees via QuickBooks, monthly payroll for Japanese Expats, and three employees in Mexico. Submit funding for HSA, FSA, 401k Accounts. Process journal entries for bi-weekly payroll. Accounting - Process invoices and special requests for payment, including approval verification, voucher match and input into the accounts payable system. Process Employee Expense Reports through Concur. Prepare payables checks and submit payment to vendors via Wires / ACH / FX Payments. Resolve problems that arise with suppliers. Prepare reports for use with cash flow analysis and needs projections. Process 1099s. Set up new Customer Accounts. Responsible for monthly Bank and Tool Reconciliations.

Payroll - Managed company transition from Paychex to Paycor. Manage all online onboarding. Prepare online forms for full time vs hourly new hire onboarding and maintain insurance forms/applications. Process semi-monthly payroll for 25+ full-time and 150+ hourly employees. Work with Payroll company for ACA Filings. Manage Time & Attendance program along with other employee information. Managed transition of expense report reimbursement via AP Check to payroll.Accounting - Set up new vendor accounts, assuring proper W9 paperwork submitted and set up for 1099 processing as needed. Match company credit card with receipts and ensure proper account numbers are charged. Ensure expense invoices are appropriate and proper account numbers are charged. Process AP invoices, reimbursements and payments via check and mail checks. Provide suppliers with credit references & tax-exempt forms. Prepare and enter monthly journal entries for employee expenses. Manage distribution of player, coach, media travel per diem envelopes. Interact with auditors during bank and annual audits. Reconcile cash for paid parking lots, Team Store, and other events. Follow up with Sponsors on payments as needed. Bank deposits when needed. OtherTeam Store - Managed transition to new inventory and point of sale systems. Managed beginning of season inventory and assisted in end of season inventory. Assisted in new gift card program. Reconcile daily cash for Team Store. Run daily / weekly / monthly report for Team Store sales and item sales. Process and mail 50/50 raffle winners documentation and payment to winner as well as annual filing with IRS.Office Manager (Acquired following duties after their retirement) - Manage company phone system. Order office supplies, business cards and name tags for employees. Liaison between copier service company, IT company and employees for any issues. Pick up / Drop off mail/packages from post office.

Payroll - Process Payroll on a bi-weekly basis for 2 companies, along with submitting needed information to benefit companies (401k, FSA, HSA). Worked with Payroll company for ACA Filings. Calculate annual PTO carry-over/payout/borrow and update payroll system as needed.Accounts Payable - Set up new vendor accounts. Match invoices with inventory receipts and POs and resolve discrepancies. Match vendor drop ship invoices to POs and invoice customer. Match company credit card with receipts and POs and ensure proper account numbers are charged. Ensure expense invoices are appropriate and proper account numbers are charged. Resolve discrepancies with vendors on invoices and Unvouchered PO Report. Enter credits for returned products and invoice discrepancies. Process weekly vendor payments via check and send Positive Pay file to bank. Process weekly ACH and Wire payments for select vendors. Enter and pay discount vendors as needed. Provide suppliers with credit references & tax exempt forms. Process Ship and Debits for appropriate vendors.General Accounting - Maintain expense report and monthly commission worksheets. Prepare and enter monthly journal entries for commissions, employee insurance & employee expenses. Check reconciliation.Other - Interact with auditors during bank and annual audits. Release 'on hold' orders, mail customer invoices and post cash in Credit Manager's absence. Process credit card, COD, CIA, and International orders in Credit Manager's absence. Assist CFO with special projects.

HR - Manage Time & Attendance program along with other employee information. Process Payroll on a bi-weekly basis for 2 companies, along with submitting needed information to benefit companies (401k, FSA, HSA). Worked with Payroll company for ACA Filings. Prepare new hire packets and maintain insurance forms/applications. Work with insurance broker to set up and/or renew benefit policies. Organize all benefit training meetings and work with YMCA for Wellness Program. Calculate annual PTO carry-over/payout/borrow and update payroll system as needed. Maintain OSHA Log for all branches. Keep company in compliance with laws and regulations.Accounts Payable - Set up new vendor accounts. Match invoices with inventory receipts and POs and resolve discrepancies. Match vendor drop ship invoices to POs and invoice customer. Match company credit card with receipts and POs and ensure proper account numbers are charged. Ensure expense invoices are appropriate and proper account numbers are charged. Resolve discrepancies with vendors on invoices and Unvouchered PO Report. Enter credits for returned products and invoice discrepancies. Process vendor payments via check, mail checks, send Positive Pay file to bank. Process weekly ACH and Wire payments for select vendors. Enter and pay discount vendors as needed. Provide suppliers with credit references & tax exempt forms. Process Ship and Debits for appropriate vendors.General Accounting - Maintain expense report and monthly commission worksheets. Prepare and enter monthly journal entries for commissions, employee insurance & employee expenses.Other - Interact with auditors during bank and annual audits. Release 'on hold' orders, mail customer invoices and post cash in Credit Manager's absence. Process credit card, COD, CIA, and International orders in Credit Manager's absence. Assist CFO with special projects. Work with miscellaneous companies for multiple company celebrations.

Accounts Payable - Code and process invoices into MAS90. Enter expense reports. Process bi-weekly check run. Vendor set-up/maintenance. Manage company credit card. Print, mail and file 1099's.Accounts Receivable - Prepare monthly invoices.Cash Management - Prepare weekly cash-flow forecast for Finance review. Periodic follow-up with customers regarding aged receivables. Bank reconciliations.Payroll - Process bi-weekly payroll company wide. Set up new employees within time keeping and payroll system.Job Costing - Monthly review of job cost activity ensuring consistent and proper coding.Other - Process City tax payments/returns in coordination with outside Accountant. Account analysis and vendor reviews as requested. Maintain fixed assets and associated depreciation schedules. Manage petty cash.

Add new vendors to address book. Create and enter Purchase Orders. Place orders for product for various locations. Submit orders for business cards and letterhead. Place weekly office supply and toner orders. Receive PO items in costpoint off Packing Lists.

Key invoices into Costpoint for various locations. Managed 1099 mailing and file submission to IRS via 1099 Express Enterprise program.

Key invoices, expense reimbursements, and journal entries into Costpoint for various locations. Handled the weekly printing, mailing and filing of checks for two divisions. Submit the weekly check files to our bank, along with handling the suspect item approval/rejection. Enter manual check numbers into system. Post cash for MTC Technologies and MTI divisions. Trained MTI division on Costpoint AP/Travel entry processes. Created step-by-step documentation for various departmental processes. Created reports thru Cognos Connection for department. Assisted in 1099 mailing and file submission to IRS, later to manage. Responsible for keeping company lease agreements filed and payments/increases up to date. Responsible for monthly Lease and Prepaid Rent account reconciliations. Submitted cash forecast for leases on a weekly basis. Assisted in various special projects for department and management.