Dawn S. Email & Phone Number

United States

New York, United States

Mt Kisco

Mamaroneck, New York, United States

Peekskill, New York, United States

Westchester Ny

• Negotiate guest room rates and/or hotel services, including social events, and meetings within approved booking guidelines.• Accurately produce, review and present all sales contracts, rate agreements.• Work closely with other departments to facilitate services agreed upon by the sales office and prospective clients.• Qualify new business in Cvent or by email and or phone requests. • Arrange and conduct special events, site inspections.• Confirm event related information with client. Organize/disseminate information to all departments through e-mails, memos, event orders, directives, resumes, and rooming lists in a professional and timely manner.• Build creative menus, mindful of food costs, labor costs, and kitchen capabilities. • Create floor plans for the best use of space for each event and to ensure banquet and client are in agreement prior to set up (when necessary).• Obtain guarantees of F&B events for banquets and kitchen and advise if any great deviation in number occurs so labor and food cost can be controlled.• Responsible for sufficiently watching room block and food and beverage covers in order to ensure a more accurate forecast.• Attend and constructively participate in departmental communication meetings; staff meetings; BEO meetings, Sales meetings, credit meetings.

Peekskill, New York

Manage and oversee the planning of meetings and special events. Coordinate all amenities and accommodations including site selection, food, transportation, and audio visual equipment. Meet with clients to sell event space and Food & Beverage packages. Negotiate and close contracts. Develop and distribute communications related to planning and execution of group functions including resumes, Banquet Event orders and room sets.Manage and distribute event changes to operation team during function execution. Manage payment and client bills to make sure payment is collected in a timely manor.

Produce Banquet Event orders and contracts and send to clients.Prepare weekly BEO Packs. Prepare 10 day and 16 event summary and daily events report through Delphi.Manage change log for BEO’s.Prepare daily labor report. Review catering turnover forms from Sales Managers.Create Amenity form for all VIP guests.Create Breakfast vouchers. Make group reservations and prepare rooming list through Opera. Route the appropriate charges to all group room reservations. Prepare morning meeting sheet on PowerPoint with all in house and arriving groups. Create daily events sheet with parking information.Manage all Catering and Sales administrative functions to support a smooth running of the offices with phone calls, emails, reservations, and assembling menus.

•Manage vendor relationships, reporting and product launch coordination. •Manage all aspects of the Sampling department. •Manage and supervise the Samples Coordinator. •Manager inventory of all Sampling products. •Attend and participate at Trade shows. •Work closely with Marketing, Brand, and Product Development on new product launches, packaging. •Manage all sampling changes to color cards, memos, discontinued colors, etc.•Manage yearly Sampling budget.•Work with Upper management on Cost Analysis for all Packaging needs.

• Maintain and Forecast monthly sample demand budget for production.• Developed, and implemented reorder points for fabric sampling needs through excel chart. • Perform distribution requirements planning on a weekly basis and executed stock transfer when necessary.• Manage all sampling collateral requests, inventory maintenance, reorders, and organization of fulfillment area.• Coordinate with internal staff on custom items, availability, order flow, order issues, promotional materials, etc. • Maintain in stock levels at all times relative to sampling collateral, Promotional Items, and shipping supplies at Ultrafabrics and at Ultrafabrics sampling Vendor.• Responsible for coordinated Launches of new fabric collections with Product Development, Marketing, and Merchandising team.• Track the success of new collections and made recommendations for future productions needs for sampling.• Determine promotional item needs for all Sales agents/reps. • Process UF color card and memo re-order projects including lot assignment in MAS• Closely liaisons with Brand Manager, Marketing and outside vendors relative to ordering printed marketing collateral and giveaway items.• Monitor back orders of samples orders, and formulated a plan to prevent shortages whenever possible.• Conduct weekly production status meeting with Ultrafabrics sampling vendor.• Create and analyze detailed reports for Sales, Merchandising and Purchasing through the use of pie charts and other excel reports.

•Handle and Manage over 20 International Accounts from Europe, Latin America, Australia, and Asia.•Create detailed Sales Order/Invoice reports to present to management through Mass200.•Review orders & reports related to international sales; act as main point of contact for International sales accounts/reps.•Manage and monitor the full cycle order process flow;order input through delivery/payment. •Responsible for collecting up to date information on the status of orders regarding goods ready dates and fulfillment questions from operations department.•Liaises with Purchasing, Operations, Sales & finance staff to ensure smooth processing and facilate completion of orders.•Review orders for accurate pricing, discount rates & terms.•Expedite urgent orders as needed.•Liaises with Marketing to provide product samples & collateral material to all international reps.•Coordinate Sales/Marketing meetings.•Consult with Mangers, Directors, VP's in order to determine objectives and requirements for meetings.•Confer with staff at a chosen event site in order to coordinate details.•Negotiate contracts with event site such as hotels and Restaurants.•Inspect event facilities in order to ensure that they conform to company standards.•Review event bills for accuracy, and approve payment.•Coordinate services for meetings such as accommodation and transportation for participants, facilitities, catering.•Arrange the availability of audio-visual equipment, transportation, displays and other event needs.•Maintain records of event aspects, including financial details.

Hawthorne, Ny

•Provide excellent customer service by responding to all customer inquiries including but not limited to order status and product availability.•Provide customer with product information, marketing tools, samples, product time line.•Communicate with purchasing department to ensure timely fulfillment of customer orders.•Determine customer requirements / configurations for international orders and complete appropriate paperwork. •Confirm price, terms and all other details of order, issue pro forma invoice. Communicate any discrepancies.•Arrange for third party factory inspections as requested by customer.•Follow order through final quality control date. •Provide vessel details and shipment quantities.•Communicate with other departments such as brand, inventory, finance and purchasing as needed to perform daily tasks.•Support QVC/HSN reps in all related issues-PO’s, QA reports, guests, product info etc•Submit QA samples and issues for approval and relate any issues to PD•Maintain HSN/QVC on air calendar•Coordinate B roll production for HSN•Provide Guest Hosts with product information•Provide HSN with updated inventory and open order status for on air schedule.

Dobbs Ferry

•Plan, direct, and coordinates catered events such as Weddings, Bar mitzvahs, Bat mitzvah, Bridal Showers, Baby Showers, wedding anniversary parties.•Negotiates contracts •Assists in the selection of menu items•Schedule Catering staff•Developed floor plans and seating assignments and designed tasteful décor.•Arrange for facilities or equipment.•Develop and maintain catering accounts by ensuring customer satisfaction before, during, and after the event•Collaborated with Chefs, event space manager, and banquet staff in planning and execution of highly successful functions.

Purchase, Ny

•Handle over 100 various types of International ocean/air imports (FCL, LCL)•Advise on delivery and order specification for all Ford, GM, Chrysler shipments and other product groups sales office •Provide sales support to the sales office including pricing, rate quotations, and rate filing, order status •Work with customs brokerage, and carriers to ensure entry/clearance for shipments •Communicate on a daily basis with freight forwarders and steamship lines•Track, Trace, and Follow up on the timeline of all shipments•Execute from customer warehouse all export shipments from the US to Korea•Prepare AES filing for all export shipments going to Mexico•Coordinate necessary paperwork and documentation in compliance with tariff and customs regulations•Review shipping documents for consistency, accuracy and pricing•Classify products according to government and mandated codes•Enter 10+2 importer security filing data and submit filings electronically per Customs requirements •Apply for NAFTA certificate by getting appropriate information from sales offices and subsidiary cities•Resolve any accounts payable discrepancies•Review and code freight bills•Prepare, audit, and process internal and external invoicesEvents/Co-Chair Member for Community Action Committee•Plan and schedule events for a national charity ie. March Of Dimes•Plan fundraiser events such as food drive, toy drive, coat drives.•Establish a focus area of funding and volunteer activities.•Conduct annual review of focus areas and adjust activities accordingly.•Develop a strategy to engage employees and establish priorities.•Implement a strategy to fund non-profit organizations and facilitates volunteer efforts•Complete and post budget /cash donations spreadsheet within the community action committee.•Post and or circulate meeting minutes.•Prepare annual Hitachi Community Action Program report for the Hitachi foundation.•Run Monthly Community Action Committee meetings and set agenda.

Armonk

•Coordinate, plan, and execute all events with the Club House Manager.•Ensure that all functions are ready and setup prior to the event time.•Handle and make decisions during different functions.•Interact with guests to ensure guests satisfaction.•Supervise personnel in the Banquet Department•Assist with set up of tables, liens, chairs, etc, for full service of banquet events•Provide excellent food and Beverage service for banquet events. •Maintain clear and open communication between all staff members for overall event success