Dawn M. Email & Phone Number

Tampa, Florida

Tampa/St. Petersburg, Florida Area

Tampa/St. Petersburg, Florida Area

EXECUTIVE ASSISTANT RESPONSIBILITIES•Manages and maintains executives' schedules and travel arrangements.•Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues and housekeeping to aid executives.•Prepares responses to correspondence containing routine inquiries and creates draft correspondence for management review in response to executive level inquiries.•Creates PowerPoint or Publisher documents for training, seminars, team meetings or marketing.•Opens, sorts and distributes incoming correspondence, including faxes and email.•Greets visitors and determines whether to give access to specific individuals. •Prepares agenda and makes arrangements: coordinating catering for luncheons, committee, board, and other meetings.•Conducts research, compiles data and prepares presentations by executives to committees and boards of directors.•Performs general office duties, such as ordering supplies, maintaining records management database systems and implementing essential bookkeeping work. •Files and retrieves corporate documents, records, and reports.•Sets up and oversees administrative policies and procedures.•Meets with individuals, special interest groups and others on behalf of executives, committees and boards of directors.•Reviews operating practices and procedures to determine whether improvements for areas such as workflow, reporting procedures, or expenditures. •Hires and manages temporary support staff or utilizes in-house staff for special department projects or meetings.