* Enter project setup information, contacts, providers, specification sections and materials into Microsoft Access databases* Log submittals, proposed purchase orders (PO), PO, packing slips, received materials, kits, transmittals and operations and maintenance (O&M) manuals into Microsoft Access databases* Label received materials for staging in warehouse prior to prefabrication and/or delivery to project sites* Place immediate-need material orders via websites and/or phone calls to multiple providers and for multiple projects on weekly basis* Kit and/or transmit prefabricated and/or received materials for delivery to project sites* Communicate with warehouse via Smartsheet to facilitate pickup/delivery of materials to warehouse and/or project sites* Gather submittal and O&M manual information and combine in Bluebeam for submittal to clients* Inventory Technical Support Program (TSP) materials, create and issue proposed PO and PO for needed TSP materials, receive TSP materials and kit TSP materials on quarterly basis

* Entered Whole Foods Market keep-the-lights-on retrofit service events into Trakref following rigorous process on as-needed basis and not to exceed 1-day turnaround time* Entered Whole Foods Market existing equipment additions into Trakref following rigorous process on as-needed basis and not to exceed 1-day turnaround time* Entered Amazon existing equipment additions into Trakref following rigorous process on as-needed basis and not to exceed 2-day turnaround time* Entered Amazon mothball service events into Trakref following rigorous process on as-needed basis and not to exceed 2-day turnaround time* Performed Amazon nonspecific and Enterprise Asset Management audits following rigorous process on as-needed basis and not to exceed given deadline* Entered WinCo invoices into OwnerRecords on daily basis and not to exceed completion by end of week each Friday* Approved WinCo tickets in OwnerRecords on as-needed basis and not to exceed given deadline

* Formatted/edited, printed/punched/bound and created/inserted separator sheets into documents and created USB drives* Received/submitted unapproved/approved vendor invoices via SAP Concur and submitted vendor statements to AP department* Requested/obtained Form W-9 from first-time vendors and submitted to AP department* Entered expenses and unit billing into SAP Concur weekly for reimbursement and reconciled company charge card weekly for accurate/timely client invoicing* Updated field schedule, attended weekly Workload-Balancing meetings and compiled/issued meeting minutes* Set up new projects in Unanet* Performed monthly project accountant bill review of client invoices, ensured proper documentation was attached for reimbursement from client and notarized signatures on client invoicing documentation* Scheduled presenters and attended biweekly All-Hands presentations* Scheduled presenters and attended biannual Safety-Share presentations* Sorted and distributed mail/packages to appropriate persons* Obtained/maintained shipping supplies, created/printed shipping labels and mailed packages* Answered multiline phone/transfer calls to appropriate persons* Coordinated with property management, maintenance and janitorial service personnel* Inventoried/organized/ordered office, breakroom and restroom supplies* Ensured copier/printer/scanner was working properly and scheduled repairs/maintenance* Scheduled onsite document shredding* Scheduled Lunch-n-Learn and Project Management presentations and ordered/set up in-house lunches* Coordinated hotel reservations, reserved conference rooms and scheduled beverages/meals for offsite training* Purchased airfare, made hotel and rental vehicle reservations and coordinated rental vehicle returns* Ordered personal protective equipment and arranged screen printing* Scheduled Occupational Safety and Health Administration (OSHA) initial and annual medical surveillance exams

* Set up/maintained personnel, OSHA medical surveillance and training files* Recruited employees, collected applications/cover letters/resumes and scheduled/participated in interviews* Created/maintained employee new-hire paperwork/packets* Possessed knowledge of OSHA 29 Code of Federal Regulations (CFR) 1910.134, Respiratory Protection; 29 CFR 1926.1101, Asbestos; 29 CFR 1926.62, Lead and 29 CFR 1910.1020, Access to Employee Exposure and Medical Records* Set up/managed OSHA medical surveillance services accounts* Created/maintained OSHA medical surveillance forms* Scheduled OSHA medical surveillance exams and lead/zinc protoporphyrin (ZPP) monitoring* Issued Employer Qualification Reports and lead/ZPP monitoring results to employees* Possessed knowledge of OSHA 1904, Recording and Reporting Occupational Injuries and Illnesses* Created/maintained OSHA injuries and illnesses forms* Completed OSHA Log of Work-Related Injuries and Illnesses, Summary of Work-Related Injuries and Illnesses and Injury and Illness Incident Report* Possessed knowledge of Montana State Fund injury and/or occupational diseases reporting standards* Created/maintained Montana State Fund forms* Completed/submitted Montana State Fund First Reports* Possessed knowledge of Montana Unemployment Insurance Benefits reporting standards* Created/maintained Montana Unemployment Insurance Benefits forms* Completed/submitted Montana Unemployment Insurance Benefits responses* Possessed knowledge of Montana Department of Environmental Quality Administrative Rules of Montana Chapter 74; Noise, Asbestos Control, Methamphetamine Cleanup; Subchapter 3, Asbestos Control; Rule 17.74.368, Training Course and Refresher Course Certificate and Recordkeeping Requirements* Created/maintained training documentation, forms, certificates and cards* Scheduled training courses* Assisted with security badging on government jobs* Notarized signatures on certificates for payment

* Answered multiline phone/transferred calls* Received, distributed and shipped mail/packages and maintained stamp and mailing/packaging supplies* Provided word processing support/completed copy work requests* Distributed incoming faxes/sent outgoing faxes* Maintained paper/supplies for copier/printer/fax machines, reported meter readings and ensured copier/printer/fax machines were in working order* Compiled/submitted timecards/expense reports for approval/processing, submitted check distribution lists and distributed checks* Created/maintained spreadsheets to track/verify man hours* Prepared Field Check Information forms, wrote checks for operating expenses and provided input for yearly operating budget* Maintained petty cash funds in amounts of $500 in cash and $2,500 in account* Collected/submitted asset information for tax purposes* Created, obtained approval and distributed outgoing invoices for payment* Created purchase orders (PO) and distributed incoming invoices for approval/payment* Maintained PO/incoming and outgoing invoice logs* Created, distributed and processed outgoing Letters of Transmittal (LOT), processed incoming LOT and tracked LOT documentation* Set up, maintained and archived files, binders and drawing sticks* Maintained travel profiles and rental car/fuel charge cards, set up hotel direct bill accounts, maintained/used travel award program and tracked cancelled/credited airfare* Coordinated travel arrangements, made hotel reservations and maintained calendars* Placed employee recruiting ads, collected responses and scheduled interviews* Maintained, distributed and explained employee-orientation packets* Maintained Labor Law Service postings* Managed office security system and maintained office keys* Scheduled/arranged and attended meetings/events* Maintained office/break room supplies and letterhead, engineering and drawing paper, envelope, mail label and marketing giveaway inventories

* Provided editing/word processing support for project planning to include feasibility studies, proposals, contracts, budgets, project authorization documents, project implementation plans, detailed budgets, work authorization documents (WAD), cost and schedule performance variances, change controls (CC) and progress reports* Provided editing/word processing support for program reviews to include work scope summaries, earned value performance, issues and proposed resolutions, projected resource requirements and end-of-year estimates at completion* Assisted with project budgeting, resource allocation and scheduling* Used Cognos report and Internal Cost Management Report to compile earned value report* Compiled weekly, monthly and project tracking system (PTS) reports and completed Program Management Evaluation Checklist for PTS reports* Tracked project nonlabor budgets, CC, technical change requests, WAD and work request/work packages* Provided editing/word processing support for design reviews to include conceptual, preliminary and final design review packages* Composed general correspondence, answered inquiries and provided assistance to coworkers regarding software programs* Compiled, tracked and stored information for three 5-volume and five 24-volume O&M manuals, including issuing revisions* Completed copy work requests, comb bound reports and prepared presentation transparencies* Set up, maintained and archived project files and provided assistance in locating archived files* Maintained common location for timecards, submitted timecards for approval, copied timecards, submitted timecards for processing and distributed paychecks* Answered phones/delivered comprehensive messages* Updated policy/procedure manuals and directives and travel/vacation calendar* Scheduled and arranged lunches for project meetings* Compiled copy machine meter reading reports* Maintained office supply inventory