Dawn O'Hagan Email & Phone Number

Lake Ronkonkoma, New York, United States

Self-motivated, dynamic, detail and quality oriented professional with over 20 years of administrative experience supporting both high level individuals as well as work groups. Strong communication and organizational skills. Skilled in MS Outlook, Word, Excel and Powerpoint. Knowledgeable in SAP. Utilizes discretion and respects confidentiality. Proficient in arranging travel accommodations, scheduling meetings, event planning and preparing expense reports. Accustomed to meeting tight deadlines. Strong team player.

Islandia, Ny

Performed various, complex administrative support activities with minimal supervision. Provided specific departmental administrative support on a wide range of issues and projects as assigned. Interacted with various levels of senior management. Facilitated department meetings. Managed and updated multiple manager calendars. Coordinated both domestic and international travel as well as car service. Prepared and submitted expense reports for various team members. Coordinated off site department meetings (ie: contract negotiation, budget control, agenda preparation, onsite contact, offsite events). Prepared and processed complex material, reports, correspondence and forms using external databases.

• Provided administrative support for Associate General Counsel as well as subordinate attorneys and staff. Tasks included but not limited to:• Interacted with members of other departments on behalf of Associate General Counsel.• Booked travel and car services.• Submitted expense reports.• Arranged events, such as kickoffs and other group meetings.• Maintained department files, as well as Index for files.• Prepared letters/faxes and overnight packages.• Handled overflow calls for Law Department.• Ordered office supplies as needed for department.• Printed and photocopied documents for attorneys.• Reserved conference rooms and audio visual equipment for meetings.• Coordinated with Food Services for lunch meetings.• Submitted various requests, such as facilities work requests, helpdesk issues and archives.• Opened/Sorted/Delivered mail to each person in my group.

 Provided administrative assistance for Regional Manager. Tasks included but were not limited to: expenses, travel, setting appointments and handling phone calls. Handled confidential information such as salaries, quotas, compensation plans. Created and maintained various spreadsheets and documentation which reflected departmental activity and organization. Ordered and maintained office supplies and collateral for the entire department. Handled overflow calls for entire department. Set up internal catering as well as off premises activities for department events.