Dawn Schaab Email & Phone Number

Milwaukee, Wi, Us

• Provide administrative support to Finance leadership (4 Vice Presidents) through calendar scheduling, managing outlook correspondence, ordering/maintaining supplies, and other duties as assigned.• Schedule domestic and international trips by developing complex itineraries, reservations, etc.• Arrange for hotel and car service for traveling visitors/employees• Prepare expense reports via Concur • Schedule meetings and conferences; prepare required material and agendas• Arrange for onsite breakfast/luncheons for meetings• Review, code, and input invoices for processing via OnBase• Update organizational charts & Outlook distribution lists• Manage office and cubical floor plan• Quarterly and special projects as assignedVolunteer/• Picnic committee 2023 and 2024• Professional Women's Council 2023 & 2024

Served as the Administrative Assistant support position for the Director/Deputy Director performing various administrative duties in support of Citizenship Development (NJROTC)/CD Program.• Tracked correspondence, received and distributed incoming correspondence to correct recipient. Maintained official correspondence files, filed all official correspondence, memorandums, instructions and notices. Prepared copies of correspondence received and routed to CD personnel. Provided centralized records function including standard handling/retention procedures, archiving historical and operational documents and document searches.• Typed a variety of naval and business letters, memoranda, directives, statistical and narrative reports, endorsements and forms.• Maintained accurate databases for all assigned programs. Input, deleted, retrieved, manipulated and corrected information in database and utilized information via correspondence and reports.• Received, researched and provided information from/to CD and NJROTC personnel regarding Citizenship Development program. Researched program related administrative related information and updated/developed documents, databases and program, summaries. Coordinated, maintained and updated data to provide consistent information to CD Director, NJROTC personnel and to responded to quires outside of CD.• Developed, entered data, edited and maintained databases. • Monitored status of CD tasks to develop information outputs.

Oversaw and managed the calendar for two vice presidents and two senior directors. Coordinated domestic and international travel and processed expense reports for senior vice president and four directors. Planned and executed team off-site including getting contracts signed and fully executed. Provided business support for other special projects.• Received several thank you’s from people on my team for my help and support with scheduling group meetings including catering and audio visual. This includes appreciation and adding money on my lunch account. I have been told several times that people didn’t know I was new to AbbVie and events were streamlined and ran smoothly.• Helped human resources scheduling meeting with outside consultant and multiple people’s schedules.

Racine, Wi, Us

• Oversaw and managed the calendars of Procurement Senior Leadership and their direct reports, to ensure efficient and strategic use of their time (4 Sr. Directors, 5 Directors, 30 Staff Members).• Coordinated domestic and international travel, passports and visas, and processed expense reports.• Planned and executed large events, including global conferences and team-building events.• Created and sent purchase orders to vendors, and maintained vendor contact information in system.• Administeres extranet and SharePoint access for over 730 contract manufacturers and contract employees, which includes resetting passwords, setting up extranet access, and unlocking accounts.• Provided business support for other special projects.Awards:• Received a Now Thanks! award for assisting in a physical inventory at a key 3PM, that enabled improved customer order fulfillment and accurate inventory valuation for year-end close. • Received a Now Thanks! award for significant contribution in building the new archetype organization in the Human Resources system. (Workday)

Racine, Wi, Us

• Oversaw and managed calendars for the Vice President of Human Resources and her direct reports (1 Vice President, 1 Director, 1 Manager, 1 Sr. Associate).• Maintained utmost discretion when handling sensitive Human Resources information such as salaries, benefits, compensation, and performance reviews.• Coordinated domestic and international travel, passports and visas, and processed expense reports.• Administered the new-hire process by scheduling, coordinating, and tracking phone and on-site interviews, creating offer letters, and on-boarding new hires. • Planned and executed large events, including global conferences and team-building events.• Delivered the management bonus program, including entering bonus data and distributing bonus information to 200 individuals within SC Johnson.• Provided business support for other special projects.Awards:• Received a Now Thanks! award for leadership and support on a special project called “daBOM”, which improved the process for Bill of Material setup, reducing lead time from 2 weeks to 2 days.

Racine, Wi, Us

• Planned, coordinated, and executed office re-location project, to co-locate people who frequently work together, to provide a more efficient and effective office environment (3 Sr. Directors, 1 Dir., 5 Mgrs).• Created and maintained department organizational charts, and posted on Share Point site.• Provided administrative support for the Global Safety Health and Environment (GSHE), Global Quality, Global Lean and Global Human Resources (GHR) departments.• Provided business support for other special projects.Awards:• Received a Now Thanks! award for efforts and dedication to the launch of the “Global Product Supply University”, which was an on-line repository of training tools for the Global Product Supply teams.

• Provided administrative support for Global Human Resources (through The Adecco Group)• Entered and maintained training data in the Global Learning and Development system.• Executed and distributed reports to Senior Leadership, as needed, to show learning plans and performance to KPIs within the company.

• Coordinated travel, processed visas and passports, and submitted expense reports for one director and 11 managers in global design to value, marketing, and finance departments.• Planned and executed large events, including global conferences and team-building events.Awards:• Received the Virtuous Circle award for improving the product import process.

• Provided administrative support for two directors, five managers, and 80 technical specialists. • Administered new-hire process by scheduling, coordinating, and tracking phone and on-site interviews. • Created offer letters and onboarded new hires.

Cohoes, New York, Us

• Performed Internet marketing searches and prepared marketing presentations. • Scheduled meetings, coordinated travel, reconciled expenses, and prepared expense reports. • Served as backup assistant to senior vice president by performing duties listed above, screened phone calls, and answered switchboard phone lines. • Maintained client contacts and marketing databases.

• Provided customer support by answering customer inquiries, sending sales specifications and product data sheets, and mailing product samples. • Initiated and implemented new process involving technical data sheets, saving the company $24,000 annually. Received recognition award from President of Johnson Polymer for project.

Abbott Park, Illinois, Us

• Coordinated move of 60 people into new office building. • Liaised between engineering and compensation and development team, ensuring coordinated, smooth transition to new building. Ensured project executed per plan and followed up on items not executed properly.

Associate Of Science Degree, Business

Secretarial Office Occupations Courses At College Of Lake County, Certificate