The Corporate Archivist and Assistant Privacy Officer contributes to effective management that allows the various academic and administrative units of the University to fulfill their responsibilities related to access to information, preservation of personal privacy, retention and disposition of institutional records, and the long-term preservation of historically valuable corporate records. In so doing, this position creates an environment whereby institutional memory is preserved through appropriate stewardship of materials of historical importance and of permanent value to the institution.Reporting to the University Secretary and receiving direction from the General Counsel, the Corporate Archivist and Assistant Privacy Officer is accountable for assisting in the development and implementation of processes and procedures to support the University's access to information and protection of privacy, including compliance with relevant legislative requirements (e.g., FIPPA and PIPEDA)The position is responsible for assisting with the development and implementation of a records management program for the administrative records of the University; complemented by awareness, education and communication activities to support the implementation of the University's records retention and disposition policy.The position oversees all corporate archive reference queries, engages in outreach to promote the corporate archival collections. The position will be responsible for holdings maintenance, including archival processing, database entries and management.

As the Corporate Records Analyst I look after the school board's main records management system: Laserfiche. I am the project lead on various projects centred on digitizing departmental records and streamlining/automating business processes.I manage the database of records for all departments and schools within the board, which includes, but is not limited to financial documents, student records, confidential reports and various day to day business records. I have provided training, support and various tutorials on how to use our records management system. This is especially important for the various departments that we have converted to a completely digital business model. I am a database administrator for our two main records management systems: Laserfiche and Infolinx. I have successfully created workflows to help automate departmental business processes, maintained records integrity, authenticity and reliability, while periodically keeping data entry parameters consistent with our records policies and procedures.

I was the lead litigation researcher for Department of Justice’s Tobacco Cost Recovery litigation, where I carried out quality control of all scanned records, scanned various paper records and carried out archival research to locate important documents. I managed a database of over 5000 records used for litigation support on various projects including Labrador water rights issues, aboriginal rights litigation projects and land boundary disputes. This has included adding, deleting, maintaining and transferring electronic records between servers/databases with a particular importance on metadata preservation.I have gained exceptional knowledge of working with electronic database software, specifically inMagic DBTextworks, AD Summation (where I was the administrator for the Department of Justice) and HP TRIM. This included maintaining software upgrades, troubleshooting and offering education to my colleagues on how to use database software.As the Head Archivist for the Department of Justice I was responsible for creating a good working relationship with various litigators, directors, assistant deputy ministers and colleagues. I was not only responsible for the electronic database of archival material, but the paper records as well. I maintained the preservation efforts and accessioning of all records contained in the archive of the Aboriginal Research and Civil Litigation Unit, used for various Aboriginal litigation projects. With regards to litigation support I was responsible for writing reports on litigation projects dealing with: Tobacco Cost Recovery, aboriginal rights, water rights and boundary issues. I have intimate knowledge of the transcription of confidential reports and correspondence dealing with litigation research on projects such as: Labrador water rights and Tobacco Cost Recovery, where I was given access to Cabinet Secretariat confidential papers.

I was employed by the Comparative Education Service (CES) division of the University of Toronto, School of Continuing Studies. I was solely responsible for setting up a classification system for their standing file collection. I developed a categorization scheme for older and newer incoming records of various document types. I thoroughly analyzed the system and appraised the newer documents being added to the collection. I completely documented all the records and provided a detailed list of all the contents of the files in question.

I worked for the Archives and Special Collections Division of the Memorial University of Newfoundland Library. I was responsible for researching information on Newfoundlanders who fought in World War I. I also created finding aid information for the material that I was able to research. I used various databases, secondary and primary sources, and archival records to research the World War I soldiers.

While completing my Master of Arts degree I worked as a Teaching Assistant for two classes of approximately 50 students.

I worked with the Archives and Special Collections Division of the Memorial University of Newfoundland Library. I was responsible for accessioning, appraising, categorizing and sorting archival material. Providing various services to patrons, such as providing access to collections and answering questions. Helped with the archival digitization project by inputing data for archival finding aids and using Electronic Archival Description (EAD) software. Transcribed archival materials.