Administrative Coordinator
Current• Manage calendars, travel, and expenses for three managing directors, ensuring seamless operations.• Coordinate schedules for HQ and nine field offices, handling strategic meetings and training sessions.• Process contractor invoices in NetSuite, ensuring compliance and timely payments.• Plan and execute events, including logistics, contracts, travel, and registration site creation.• Track contracts, collaborate with legal teams, and manage timely documentation approvals.• Conduct budget analyses, forecast expenses, and present spending reviews to leadership.• Provide detailed meeting support, including Zoom hosting, notetaking, and agenda management.