• Schedule internal and external meetings, appointments, interviews and manage travel logistics and itineraries for Division Chief of Scripps Center for Organ Transplant.• Coordinating executive communications, including taking calls, responding to emails and interfacing with patients/vendors.• Manage multiple physician’s calendars.• Organize & expedite the flow of work through executive’s office and initiate any follow-up action.• Researching and conducting data to prepare documents/slides for review & presentation.• Using various software, including word processing, spreadsheets and internal databases.• Ordering and maintaining inventory of patient records and office supplies.• Prepare financial statements/invoices for reimbursement/billing.• Reserve conference spaces.• Receive mail, lab results, medical records, kidney/liver referrals/evaluations, prescription refills, and packages and distribute accordingly.

• Initiate and lead meetings with stakeholders to plan, scope and format of events.• Establish and monitor budgets on client requests. As well as work cross-departmentally to prepare and manage complex program budgets and ROI proposals. • Provide hands on support through the execution of each event. • Serve as project leader on specific events, coordinating teams that plan, implement and manage all aspects of events such as/but not limited to: marketing, vendors, fan experience, ticket office, concessions, press and/or media.• Build and maintain relationships with internal and external partners by providing a high level of customer service with a relentless commitment to consistency.• Negotiate vendor contracts to minimize liability and risks. Procure and manage vendor services.• Investigate, document and report complaints regarding all aspects of events including customer service, crowd control and staff issues.• Collaborate with facility managers for special audio visual, IT support and lighting if needed per event. • Inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. • Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.• Create weekly staff schedule based on event needs. Manage and oversee staff day of event by delegating duties either individually or as a group to successfully execute and close out the event

• Tactical event planning, constantly monitor and report on progress of the project to all stakeholders.• Review and report on all event activity and results, reporting on ROI and key performance metrics.• Effectively manage multiple projects simultaneously from beginning to end, including setting and meeting deadlines.• Worked closely and collegially with diverse members of the legal community, the public and staff to plan and execute events such as the 33rd Annual Judges Reception hosted at the San Francisco Federal Court House honoring District Judge William H. Orrick, Summer Associates Interviews, Continuing Legal Education programs and networking receptions based on area of practice. • Develop content for marketing tools such as flyers and signs for correlating events.• Develop and implement marketing plans and projects for new and

• Plan (+6 months) and execute (day of) tailor made events (corporate, weddings, fundraising, private events, etc.); maintain liaison with venue and vendors prior to and during event.• Support event managers by working side by side with large-scale annual events such as; Dreamforce, Make-A-Wish Foundation, Pebble Beach Concourse d ’Elegance, Fleet Week SF.• Demonstrated an exceptional attention to detail and an eye for creativity to expand and enhance on original ideas.• Meet project deadlines.• Create and manage contracts for clientele and company.• Schedule and assist showroom appointments with clients and new walk-ins. • Schedule, maintain and communicate high volume calendar and complex scheduling/travel arrangements; screen and direct calls; manage and order supplies, equipment and conduct inventory control.