Coordinate and perform a range of staff as well as operational support activities for the organizations; serve as a liaison with other departments and operating in the resolution of day-to-day administrative and operational problems.Provide administrative support such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.Compose and edit correspondence and memoranda; prepare monthly and quarterly financial reports.Schedule and coordinate meetings, appointments, events and other similar activities for supervisors, which coordinating travel and preparing a travel expense report.Establish, maintain, and update files, databases, records, and other documents.Prepare payroll, accounts payable and payroll tax reports, bank reconciliation for all accounts. Provide administrative support to the Executive Department and other departments on daily basis.

Reviewed invoices and check request, processed all check request, set invoices up for payment.Prepared and process accounts payable check, wire transfers and ACH payments.Resolved invoice discrepancies; produce monthly reports and assist in month end closing.Reconciliation of payments and bank statements, liaison between all impacted departments to ensure proper communication and reporting practices.

Welcomed visitors by greeting them in person, or by telephone; directed visitors to appropriate department; answered all referring inquires.Plan and coordinate luncheons and set-up presentation for meetings on site.Manages purchase direct vendor relations, generate and maintain equipment tracking records.Scheduled and coordinate meetings, organize the details of special events, travel arrangements and itineraries.Prepared and modify documents including correspondence, reports, draft memos and emails, plan events and board meetings.Performed other administrative duties as required.

Welcome visitors and clients, answer, screen and transfer calls to the appropriate department.Scheduled and coordinate meetings, appointments and travel arrangement. Set-up new financial software, maintained accounts payable and receivable. Prepared bank deposits, reconciliation of accounts and monthly treasurer reports.Knowledge of administrative and payroll and general bookkeeping procedures.

Supported Manager on special accounts and project and reviewed contracts for accuracy.Transmitted credit card payments on all accounts; posted payments to customer accounts.Created letters, memos and reports on a daily basis using Microsoft Word and Excel.Set-up managers calendar on daily basis by schedule staff meetings.Performed other administrative duties as required.

Trust Department Produced tax reports for 1099 and IRA accounts; researched 1099 and IRA accounts for missing Saving Bonds Certificates for clients and personal bankers.Analyzed statements for updated information and made necessary correction to the 1099 and IRA statements.Input Saving Bonds Certificates into the IRS banking system for tax and income tracking purpose.Performed administrative duties as required for each department.