Deanna Deckert Email & Phone Number

United States

Orange County, California, United States

Santa Ana, Ca

Santa Ana, Ca

• Served as Executive Assistant to Division President, 2 Division Vice Presidents, and Regional Vice President of Operations.• Composed and prepared a high level of correspondence, presentations and spreadsheets.• Managed all meeting planning on and off-site; coordinating resources for all external events with various work groups, vendors and partners.• Facilitated all events flawlessly with AV setup, presentation delivery, catering, hotel reservations and coordination of all travel.• Responsible for all travel coordination for President, Vice Presidents and Directors.• Managed frequently changing highly complex calendars.• Responsible for all new employee paperwork processing and on-boarding procedures.• Gathered and analyzed data, and prepared confidential reports for the Executive Team.• Maintained an extremely organized office allowing for consistent multi-tasking and immediateresponse to the executive team’s needs. • Collaborated with other all other department team members to ensure projects and assignments were completed according to procedures and deadlines.• Regularly interface with all C-level executives.• Responsible for processing invoices and expense reports for payment.• Provided logistical support to visiting executives in coordination with other Executive Assistants.

Irvine, Ca

• Managed all aspects of day-to-day operations:o Assembled and analyzed information, prepared reports, manuals, agendas, correspondence and memoranda. o Oversaw the scheduling of regular meetings, appointments, and conference calls for Operations and other relevant departments including all international locations. Coordinated the arrangements and logistics (such as management of outside participants, meeting rooms, presentation equipment, agenda preparation, and distribution of reports and materials). • Prepared complex reports for medical device organization, ensuring full compliance with agency requirements and tight deadlines.• Authored professional correspondence to customers and surgeons.• Created and managed executive presentations using Visio and PowerPoint.• Communicated with executive staff and coordinated with all departments, meeting and event planning, schedule and follow-up. • Responsible for all international and domestic travel coordination for Vice President and Directors.• One of a team of 5 who traveled to hospitals nationwide to install and implement new Radio Frequency Identification Device (RFID) tracking system on time and under budget.• Rapidly learned and mastered varied computer programs; regularly using all Microsoft Office products.• Produced and managed monthly expense reports.• Responsible for planning all team building meetings and events

Santa Ana, Ca

Supported President and CFO. Managed entire office operations. Managed National Compliance Department including premium tax reporting, surplus lines and producer licensing, and company registrations.Responsible for Accounts payable, company investments and integration of new books of business.

• Provided administrative support, produced corporate presentations managed calendars and travel for the President and CFO.• Responsible for all Board of Director and Committee meetings and minutes.• Manage bi-weekly payroll filings, employee benefits and 401k procedures for an office of 45 employees.• Finances: accounts payable/receivable, invoicing, insurance billing, budgeting.• Project manager for all company books of business acquisitions.• Developed and maintained databases and systems as needed to track and organize program information. • Oversaw front-office operations and provided impeccable customer service.• Developed, implemented and managed strategic national compliance plan for business:o Launched a thriving department, building premium tax reporting, producer licensing and accounts payable systems. o Assured over $100K in monthly, quarterly and annual taxes and fees were paid timely with minimal overhead.o Responsible for national compliance.o Created and established intricate filing systems, spreadsheets and schedules for department navigation.• Maintained all company investments for national reporting.• Supervised junior clerical staff and receptionist, managed entire office operations.• Coordinated and maintained all corporate files.