•Independently responsible for all office functions, including A/P, A/R, payroll, human resources issues, banking, monthly reconciliations, etc. and all associated reports.•Handle all project-related items, including job costing.•Review contracts/subcontracts for accuracy.•Maintain company’s safety records, including all OSHA records.

•Solely responsible for all office functions, including A/P, A/R, Payroll, Human Resources, proposals, project reconciliation, etc. and all associated reports.•Perform full range of administrative functions for the President of the corporation, including monitoring email, calendar, travel arrangements, etc.•Maintain all confidential employee records.•Obtain township requirements and prepare all permit applications for submittal.•Maintain all company licenses and fleet documents and insure they are renewed in a timely manner.

•Handle a staff of office employees, assisting them in establishing priorities and completing tasks.•Prepare and input into Foundation software, weekly payroll for staff of from 50 to 300 employees, including all union personnel and prepare/submit all payroll taxes and certified payroll, as required. Prepare and submit union reports for all local unions.•Maintain company’s safety incentive program, including all OSHA records/reports, MSDS sheets, Tool Box Talk program, etc. Also, maintain worker’s compensation program.•Ability to meet tight deadlines, while maintaining a clear focus on quality.•Act as liaison for company executives with outside vendors, financial institutions, governmental agencies, etc. by attending meetings and gathering information for the company. •Solely responsible for all A/R functions, including preparing invoices and posting/applying payments. Deposit all payments through in-house check reader.•Assist in all A/P functions, including cutting and posting checks, bank statement reconciliation, etc. Approved signatory on account.•Handle all e-mail/correspondence, set up conference calls and make travel arrangements for president of company.•Responsible for operation of multi-line telephone system and maintaining integrity of computer server.•Answer telephone calls and dispatch all orders for disposal containers. Coordinate with driver to make sure deliveries are completed in a timely manner. •Responsible for overseeing fleet & equipment inventory of over 250+ pieces. Ensure that all insurance, registration and maintenance documents are in order. Prepare & submit state/federal vehicle reports.•Ensure that all corporate business/environmental licenses are current and prepare reports for renewal process.•In 2005, prepared entire office for relocation. Coordinated office sizes, furniture, files, phone system, computers, etc. and completed this move within two business days with little down time.

•Assisted in the preparation and controlling of budgets in excess of $12,000,000 for several offices in the Eastern Region, which included preparing purchase orders, processing invoices for payment, and reviewing all monthly financial statements for accuracy.•Reviewed contracts for facilities-related services and insured that services were performed accurately and in a timely fashion.•Made decisions and set priorities on own initiative to improve upon services offered from the department and provided quality outcome, which included building and site emergency decisions/issues.•Monitored and coordinated/prioritized office support staff workloads, which included two administrative clerks and two receptionists.•Initiated and coordinated confidential Human Resources issues affecting the department/operation.•Acted as liaison between McGraw-Hill and several outside vendors, coordinating services, repairs and events.•Controlled and monitored approximately 18,000 record retention files for the corporation. Assisted in the transfer of all files to an outside retention company. Acted as liaison between McGraw-Hill management and outside company to assist in the maintenance of these files.•Assisted in scheduling of in-house conference rooms, including making arrangements for audiovisual equipment and food services.•Handled the in-house rent rolls for all departments within the Hightstown facilities and several offices within the Eastern Region.•Developed and implemented a preventive maintenance system for all building maintenance equipment.•Confidentially dealt with all aspects of building security issues.