Executive Assistant Supported Vice President of Sales, Director of Sales Operations and Planning, and Manager level for calendar management across multiple time zones; $60K - $120K/year expense management (within policy guidelines); all logistics of domestic and extensive international travel.Coordinated internal team meetings (domestic and international) which included all catering, booking of conference rooms, arranging audio visual needs, setting up video conferencing resources and web-ex, sending invitations to presenters, arranging travel, etc. Coordinated local customer facing meetings including all onsite logistics, catering, agenda, sending invitations to presenters, hotel reservations, entertainment logistics, special requests, etc.Proxy approval on key and confidential information.Business Development Specialist Managed monthly compensation overachiever process requiring review of complex business metrics, collaboration and consolidation with world-wide financial teams.Prepared and presented business result reports monthly.Managed Quarter End Review which required distribution of a PowerPoint template to financial and operational team leads for completion. Consolidated reports and completed worldwide template on results gathered for both the SVP of Sales and SVP of Services.Special projects and duties as assigned.

Managed and coordinated passport and extensive visa applications for employees. Worked with visa application agency in Boston for coordination of all required documents and ensured timely issuance and delivery of required passports and visas.Prepared and coordinated Annual Sales Conference for 100 employees which included proper oversight of $120K - $150K budget, negotiating hotel contract for accommodations, meeting space, event space, catering, entertainment, gifts, etc.Prepared and coordinated Annual Summer Outing for over 200 employees which included venue search, negotiating contract to stay in budget, creating employee survey to gather attendee information for headcount, dietary restrictions. Managed company’s travel program. Point of contact for all employees in regards to travel program.

Administrative support to group of 20 in Bank Loan Group (2 Vice Presidents, Portfolio Managers and Financial Analysts) which included scheduling of travel, group calendar, conference calls, and organization of in-house meetingsScreen and refer incoming calls, greeting visitorsOrder office supplies, daily filing and machine maintenanceDownload and saved financial and legal documents daily into an extensive electronic credit file system necessary to facilitate smooth work flow of financial analystsCreated Bank Loan Policy Manual for group to provide clear understanding of all compliance and ethics guidelines within Eaton VanceTrain, manage and oversee temporary workers