Debbie Padilla Email & Phone Number

San Jose, California, United States

• Contract position supporting 2 Deputy Directors and 1 Manager for Bus and Rail Transit Operations
• Calendar management, researching and compiling information, office space, scheduling interviews and video conferencing (Microsoft Teams, WebEx, Zoom)
• Schedules Section 18 hearings between Amalgamated Transit Union (ATU) and Valley Transportation Authority (VTA)
• Manage On-call weekly scheduling, posting Operation Notices and Special Bus Request, backup for the Non-Revenue Vehicle Desk (NRV), help process bus warranties repairs
• Special projects: survey results, timecard scanning, vacation calendars, Procurement Contract Request Forms (PCAF)

Milpitas, CA

• TargetCW View, Inc., Milpitas, CAOffice Administrator
• Contract position supporting the CFO and View’s front office
• Complex calendar management, expense reporting, travel management and purchase requisitions
• Created badges for new hires, added new hires to Skillsoft employee training and ran monthly reports
• Greet and welcome visitor/guests/vendors/interview candidates (supporting HR division)
• Maintained and facilitated conference room schedules, catering for internal/external meetings

San Jose, CA

• Contract position supporting Senior Director of Hardware Engineering and staff of 2 directors and team of 60 engineers
• Calendar management, expense reporting, travel management, purchase requisitions and ordering supplies
• Event planning with logistics and catering needs for Onsite/Offsite meetings; events and celebrations
• Weekly inventory and ordering of BU snacks and beverage program

Santa Clara, CA

• Provided administrative support to the Senior VP of Research Department and staff of 2 VP’s and 125 PhD’s
• Project move coordinator from the old office to the new office, in charge of office space for new hires
• Updated Research website using SharePoint and Wiki
• Heavy calendar management. Scheduled Staff and All Hands meetings and drove agendas
• Negotiated and planned yearly 2-day offsite meeting logistics, transportation, catering
• Supported yearly GTC, NTECH, SIGGRAPH conferences

Santa Clara, CA

• Worked in Internet of Things; Enterprise Software Data Center Group (2009-2016)Worked in Product and Design Engineering Group (1995-2009)
• Performed administrative support for Senior Director, GM, CTO and staff of 200 employees
• Expertly planned and facilitated on and off-site events, conferences, and team building ranging in size from 50-3000 attendees
• Conducted site assessments and cost estimates to stay within the budget. Ensured best rates by skillfully negotiating with suppliers, vendors, and entertainers
• Prioritized multiple tasks to completion and followed through to achieve project goals
• Provided extensive and complex calendar management for senior executive and their direct reports