Debbie Padilla Email & Phone Number

Milpitas, Ca, Us

San Jose, California, United States

• Contract position supporting 2 Deputy Directors and 1 Manager for Bus and Rail Transit Operations• Calendar management, researching and compiling information, office space, scheduling interviews and video conferencing (Microsoft Teams, WebEx, Zoom) • Schedules Section 18 hearings between Amalgamated Transit Union (ATU) and Valley Transportation Authority (VTA)• Manage On-call weekly scheduling, posting Operation Notices and Special Bus Request, backup for the Non-Revenue Vehicle Desk (NRV), help process bus warranties repairs • Special projects: survey results, timecard scanning, vacation calendars, Procurement Contract Request Forms (PCAF)

Milpitas, Ca

TargetCW View, Inc., Milpitas, CAOffice Administrator• Contract position supporting the CFO and View’s front office • Complex calendar management, expense reporting, travel management and purchase requisitions • Created badges for new hires, added new hires to Skillsoft employee training and ran monthly reports• Greet and welcome visitor/guests/vendors/interview candidates (supporting HR division)• Maintained and facilitated conference room schedules, catering for internal/external meetings• Copied, printed, scanned and logged Nondisclosure Agreements (NDA)• Ordered and stocked supply cabinets, distributed daily mail and prepared Fed Ex packages

San Jose, Ca

• Contract position supporting Senior Director of Hardware Engineering and staff of 2 directors and team of 60 engineers• Calendar management, expense reporting, travel management, purchase requisitions and ordering supplies • Event planning with logistics and catering needs for Onsite/Offsite meetings; events and celebrations• Weekly inventory and ordering of BU snacks and beverage program

Santa Clara, Ca

• Provided administrative support to the Senior VP of Research Department and staff of 2 VP’s and 125 PhD’s • Project move coordinator from the old office to the new office, in charge of office space for new hires• Updated Research website using SharePoint and Wiki• Heavy calendar management. Scheduled Staff and All Hands meetings and drove agendas• Negotiated and planned yearly 2-day offsite meeting logistics, transportation, catering• Supported yearly GTC, NTECH, SIGGRAPH conferences• Processed purchase orders and check request for University sponsorship’s

Santa Clara, Ca

Worked in Internet of Things; Enterprise Software Data Center Group (2009-2016)Worked in Product and Design Engineering Group (1995-2009) • Performed administrative support for Senior Director, GM, CTO and staff of 200 employees• Expertly planned and facilitated on and off-site events, conferences, and team building ranging in size from 50-3000 attendees• Conducted site assessments and cost estimates to stay within the budget. Ensured best rates by skillfully negotiating with suppliers, vendors, and entertainers• Prioritized multiple tasks to completion and followed through to achieve project goals • Provided extensive and complex calendar management for senior executive and their direct reports • Coordinated high level domestic and international travel and meetings, including business visas • Approached cross team deliverables with tact and working towards achieving win-win resolutions • Performed hiring assistant activities including opening requisitions; scheduling interviews; travel; sorting resumes; pre-screening and preparing offers• Project Coordinator for office space and moves for 150 employees• Primary point of contact between management, personnel, clients and vendors Additional experience with Intel includes Sr. Administrative Support Specialist responsibilities in departments such as Staffing, Israeli Coordination, and Communications Office.