Debbie Shoffner Email and Phone Number

Administrative Manager responsible for the plant business functions, procurement, contract administration, human resources, accounting, short and long-range forecasts, budgeting and variance analysis, and accounting compliance. I work closely with the Facility Manager, staff, client and the corporate office to ensure the overall success of plant operations and activities.• Manages the procurement process to ensure that materials and services are competitively and timely procured with good internal controls and policy; assists in the negotiation and manages contracts; analyses and interprets contractual documents; reconciles and oversees the inventory and cost of plant physical assets. • Develops, manages and communicates integrated budgets and comprehensive short and long range forecasts; manages O&M and capital budgets, analyses variances, and prepares management reports; and assures consistency in budgeting methodology among the Managers. • Responsible for managing the accounts payable full-cycle, accurately and timely while maintaining good vendor relations; and processing of year-end 1099’s and W-9 form. • Responsible for procurement to include: purchase requisitions, purchase orders, receiving documents, vendor qualifications, and all associated record keeping. • Establishes and maintains effective working relationships with colleagues and associates; examines business practices used by our sister plant and facilitates discussion to integrate the best practices; and represents the company to community leaders, vendors, and others. • Collaborates with home office staff to develop and implement corporate Office initiatives such as record retention, information technology, and similar tasks. • Provides support to the Corporate HR Department in managing confidential employee records and administers other local administrative HR activities under the direction of the HR department in accordance with laws and policies.

· Data entry of all daily invoices including management of accounts receivable· Payroll processing for approximately 8 employees and 2 owners using Paychecks online payroll processing service, vacation-sick-holiday pay tracking, material reimbursement, and health insurance management.· Scanning and filing of all paperwork generated· Daily data entering of all accounts payables (enter, track, pay)· Manage all insurance policies, including General Liability, Workman’s comp, Fiduciary Bond, Health Insurance benefits including reviewing new potential policies.· Maintain records for all subcontractors, COI and W9· Distribution of 1099’s for all subcontractors

 Manage daily coordination of the design teams work flow through efficient project scheduling, assigning responsibilities and overseeing the results Manage and schedule installation crews for multiple concurrent remodeling projects  Manage all aspects of day to day operations, overseeing all processes including estimating, invoicing, accounts payable, accounts receivable and payroll for $3 million in revenues Assist in contract administration with vendors, subcontractors and clients, ensuring all deliverables are met Collect estimates and formulate comprehensive written cost estimate for Sales Manager for client meeting

 Responsible for the daily coordination of approximately 8 -10 revolving projects totaling approximately $5 million in sales Effectively coordinated all Subcontractor and team member scheduling, including site visits and work Allocated appropriate materials for all sites and ensured timely delivery Ensured 100% customer satisfaction with all proceedings of the job through daily contact  Produced accurate estimates for future work and sent out job bid information Sourced all special order materials for jobs, obtained written price quotes, and estimated delivery time  Collected estimates and formulated clear, comprehensive written cost estimates for presentation to clients  Successfully managed budgets through careful monitoring of purchases and actual cost vs. estimates  Performed daily job site management of all field employees, ensuring quality of work Efficiently obtained construction licenses for DC, MD, VA, and all counties as required so work could begin on schedule Implemented marketing efforts, including direct mailings, previous clients call backs, and email blasts, to reach new sources of work Performed human resources management functions for staff of 20 employees including hiring, payroll processing, vacation/sick/holiday pay tracking, tool allowance, expense management, health insurance, 401K enrollments, performance reviews, and terminations Accurately entered daily data for all accounts payable and managed accounts receivable  Managed Cash Flow totaling approximately $2 million and maintained bank and credit accounts Developed projection of repayments to sub contractors Analyzed budgets of existing jobs daily and forecasted sales budget necessary to ensure a profitable year Managed all insurance policies, including General Liability, Workman's comp, Fiduciary Bond, and Health Insurance benefits Prepared invoices, sales and revenue reports that enabled management to accurately assess the state of the business

Handled work related to monthly billing and sales reports.Responsible for accurate receiving of merchandise to set a new store prior to opening. Daily accounting entries totaling approximately 1 million a week.Handled returned merchandise in a timely and appropriate manner. Based on the vendor buying agreement (VBA) of the product returned,Communicated with suitable store contacts (both internal and external) to expedite movement of product.Built and maintain strong working relationships with Vendors and Store Associates to satisfy their specific policies.Daily management for up to 20-30 associates in store.Responsible for seamless process of sales, order and installation for a 29 million dollar departmentOversaw approximately 25 installations weekly- supervising all field staff.Budget analysis of all jobs to ensure sales profitability using Special Order System Integration (SOSI)Trained all expeditors in new company guidelinesReviewing of all sales and budget reports to determine profitability of the departments, create sales goals for each team member and create metrics that were used during employee reviews and training audits.Reviewed daily paperwork on a quarterly schedule to ensure proper data entry and follow up all of transactionsReviewed of key receiving logs to ensure proper allocation of fundsInstructor to the district for new computer software system SOSI- and integrated software program that was to be used by vendors, installers and stores to stream line all operations.Daily, Monthly and yearly reports for all income of the installed sales departments, operations departments and receiving departments.Makes recommendations concerning selection, termination, performance appraisal and professional development.