Debbie Willis Email & Phone Number

United States

United States

• Perform general administrative duties• Receive information/data and prepare responses and reports;• Handle phone calls and correspondence from agency personnel, citizens, consultants, government officials, and others• Prepare letters, memos, and documentation dealing with confidential and sensitive issues• Maintain multiple manager’s calendars, unit files, and records management systems, ensuring records retention schedules are followed; and update unit manuals (maintain… Show more • Perform general administrative duties• Receive information/data and prepare responses and reports;• Handle phone calls and correspondence from agency personnel, citizens, consultants, government officials, and others• Prepare letters, memos, and documentation dealing with confidential and sensitive issues• Maintain multiple manager’s calendars, unit files, and records management systems, ensuring records retention schedules are followed; and update unit manuals (maintain electronic copies) and update agency, county and state official’s/personnel lists• Interprets and apply basic policies and procedures related to financial transactions and general business operations• Process unit transactions including time and attendance, procurement, travel expenses, and other related fiscal service transactions.• Use departmental software to collect and analyze data to develop reports, graphics, and presentations• Coordinate functions/special events, as needed, contact attendees and make various arrangements• Complete registration for staff for various conferences and seminars• Schedule and maintain training records• Make travel arrangements and track travel requisitions for managers and staff• Serves as the primary Freedom of Information Act (FOIA) contact for the work group and section, ensure all requests and associated documents are keyed into the FOIA database timely. Properly tracks FOIA requests to ensure all responses meet appropriate deadlines. • Manage Safety Event Reporting System (i.e.) report any incidents/accidents and track• Prepare work orders, notify proper department• Manage the Virginia Adopt a Highway program for Halifax and Pittsylvania Counties; inform citizens proper procedure and safety measures when participating in program. Enter data in to the Adopt a Highway System• Tech Fluency Coach for Residency Show less

Halifax, Virginia

• Monitor and document Maintenance Service Contracts• Ensure compliance with contract specifications (i.e.) federal, state and environmental regulations and guidelines, and work zone safety• Report time for Equipment Usage• Assist in requesting damaged guardrail repair• Key in data entry into Severe Weather Activation System (SWAS), Pavement Management Scheduling System (PMSS)• Monitor SWAS, CAL/AMP (AVL monitoring) and Virginia Traffic during Weather Events• Work with… Show more • Monitor and document Maintenance Service Contracts• Ensure compliance with contract specifications (i.e.) federal, state and environmental regulations and guidelines, and work zone safety• Report time for Equipment Usage• Assist in requesting damaged guardrail repair• Key in data entry into Severe Weather Activation System (SWAS), Pavement Management Scheduling System (PMSS)• Monitor SWAS, CAL/AMP (AVL monitoring) and Virginia Traffic during Weather Events• Work with Contract Manager to renew M7b Contract for now snow removal and assigning AVL’s to contracted equipment• Assist snow vendors in signing up online (M7b Contracts)• Provide backup for staff due to absence and work load Show less

Halifax, Virginia

Direct report to Residency ARA and provide assistance/administrative duties to RA, ARA, ARE, MOM’s, Contract Manager and any other management• First point of contact in Reception and for the AVAYA one-x system for the VDOT Customer Call Center for the Halifax Residency; enter work orders/service request and onsite/building work orders• Assist Superintendents/Supervisors in HMMS (Highway Maintenance Management System) transition• Review A21 time sheets for accuracy and enter the data… Show more Direct report to Residency ARA and provide assistance/administrative duties to RA, ARA, ARE, MOM’s, Contract Manager and any other management• First point of contact in Reception and for the AVAYA one-x system for the VDOT Customer Call Center for the Halifax Residency; enter work orders/service request and onsite/building work orders• Assist Superintendents/Supervisors in HMMS (Highway Maintenance Management System) transition• Review A21 time sheets for accuracy and enter the data for time and equipment into the Cardinal Financial System• Answer employee questions concerning leave; generate leave balance for Superintendents/Supervisors• Maintain accurate filing system• Reconcile SPCC statement transactions in Cardinal• Responsible for Records retention/destruction• Procure equipment, office supplies, maintenance supplies and any other supplies or equipment needed for Residency Office of AHQ’s, implement eVA/Swam searches when making purchases• Prepare A/P vouchers and requisitions• Certified to accept fuel deliveries• Assigned to the Bethel AHQ and Residency during weather events to monitor Virginia Traffic, to provide assistance to Superintendent/Supervisor in monitoring equipment, materials, time, road conditions and weather• Assist Contract Manager in keying data into the Pavement Management Scheduling System (PMSS); and monitor and enter data into the Severe Weather Activation System (SWAS); meet with snow contractors to renew M7b contracts for snow removal; assist the vendors in signing up online for the snow contracts; and assign AVL’s to contracted equipment• Provide backup for staff due to absence and work load Show less

Halifax County, Virginia, United States

• Provide supervision for multiple physical sites for the Southside Health District• Staff scheduling for multiple coverage• Determine work priorities• Establish goals and work objectives to support management and district objectives, goals and priorities• Participate in recruitments; manage, orient, train and implement necessary training for the clerical staff• Conduct employee evaluations (as appropriated) inn compliance with Performance Management policies and… Show more • Provide supervision for multiple physical sites for the Southside Health District• Staff scheduling for multiple coverage• Determine work priorities• Establish goals and work objectives to support management and district objectives, goals and priorities• Participate in recruitments; manage, orient, train and implement necessary training for the clerical staff• Conduct employee evaluations (as appropriated) inn compliance with Performance Management policies and procedures• Conduct work reviews of staff; counsel and tke appropriate disciplinary actions• Manage conflict and personnel issues; constructive feedback, reinforcement and development/improvement plans• Ensure Fair Labor Standard Act is followed• Participate in Management Team meetings and events• Working Supervisor (i.e) work various clinics, backup personnel in office procedures, make deposits, run reports, schedule appointments, prepare Birth, Marriage and Death Certificates, process payments, check in patients and any other duties required to run the office efficiently Show less

Charlotte, North Carolina

Receive orders for medications and medical equipmentDispatch and schedule deliveries and pickups of medications, medical equipment, and suppliesMaintain accurate recording of all orders, dates and timesMaintain accurate filing systemManage 10-15 delivery drivers including scheduling and paperworkPrepare delivery documentation for signatures and approval

Halifax, Va

Prepared and recorded legal documents for the Courts and clientsPrepared insurance settlement, billing, and greeting clientsDictation of billing, court documents, correspondence, and professional lettersWorked with court in scheduling cases in three separate courtsAnswered multi-line telephone system

Managed Accounting Department, accounts payable and receivable, payroll, payroll taxes, and reporting; Prepared W2 and 1099 forms Required a significant extent of flexibility & involvement with respect to additional varied office duties and responsibilitiesMaintained excellent and effective customer serviceMaintained office files and equipmentGathered information on prospective employees, maintained employee recordsCoordinated Aerial Atom Experience events, meetings, and… Show more Managed Accounting Department, accounts payable and receivable, payroll, payroll taxes, and reporting; Prepared W2 and 1099 forms Required a significant extent of flexibility & involvement with respect to additional varied office duties and responsibilitiesMaintained excellent and effective customer serviceMaintained office files and equipmentGathered information on prospective employees, maintained employee recordsCoordinated Aerial Atom Experience events, meetings, and interviewsManaged purchase of office supplies and budget tracking. Show less

South Boston, Va

Managed accounts payable and receivable, payroll, payroll taxes, bank accounts; Prepared W2 and 1099 formsManaged potential business prospects, local and state elected and governmental officialsBriefed the IDA Board of Directors on expenditures, and scheduled conferences and meetings with the Board and clientsEstablished and maintained current and accurate fiscal and county dataHandled security and maintenance issues, and worked closely with Maintenance Department for all IDA… Show more Managed accounts payable and receivable, payroll, payroll taxes, bank accounts; Prepared W2 and 1099 formsManaged potential business prospects, local and state elected and governmental officialsBriefed the IDA Board of Directors on expenditures, and scheduled conferences and meetings with the Board and clientsEstablished and maintained current and accurate fiscal and county dataHandled security and maintenance issues, and worked closely with Maintenance Department for all IDA owned properties, and Managed software for Access Control System Educated clients on the operation of technical equipment including audio visual projection and control systems; Utilized the ability to operate and grant remote access and verify status of alarm conditions Managed Outlook calendars for scheduling meetings, participants, and equipment/room useManage purchase of office supplies and budget tracking Show less

Halifax, Va

Prepared court documents, correspondence, and monthly reportsPrepared and edited court docketsMaintained filing system, conducted data entry, updated court case documents, and received paymentsInteracted with the public for the intake of incoming court cases Received incoming telephone calls and directed them to the correct departments

High School Diploma, Business Administration And Management, General

Certified, Quickbooks