Debbie Hyman Email and Phone Number

Contractor for General Services Administration in Public Buildings Services, Leasing Acquisition

At NVE/GSA Program AnalystProvide a wide range of lease administration functions for Zone 2, real estate acquisition, which includes 3 regions within General Services Administration, Public Buildings Service. Overall responsibility includes lease audits; verifying operating costs, and step rents; managing the process for change of ownerships and processing tax escalations/payments. Chief focus on conducting and initiating tax analysis in an effort to collect money owed to the Government. Responsible for determining pertinent information required for each specific data system or action, procuring data from several sources, and inputting that data into all of the systems as needed.

Primary contact/liaison for outside vendors and hospital department directors and executive leadership. Manage building maintenance/asset database (TMA); resolve conflicts and discrepancies, create Preventive Maintenance tasks & schedules, generation, tracking, & validation of work orders, and creation of hospital specific reports regarding compliance. Works with, and supports other departments to facilitate projects and ongoing project documentation. Analyzes, interprets, and produces reports with statistical information relevant to work order and Preventive Maintenance history, and for reporting to the Joint Commission. Review, verify, and process invoices to ensure timely payment and research/resolve problems. Manages all aspects of departmental purchase order system including interacting with vendors; approval of purchase requisitions, purchase orders and invoices. Verify all orders and receiving of all related supplies and equipment, and new Vendor processing and orientation.Update department policies and procedures utilizing Policy Tech, ensure staff is informed and in compliance and makes recommendations concerning processes and procedures. Designated as a hospital wide “super user”, for Directors and staff. Coordinate with team leaders regarding department schedules and time off requests; manage Kronos system, verify time and attendance, and submit payroll corrections when necessary. Secretary and coordinator for the Environment of Care committee and its six sub chapters. Assists in all special projects as designated, including construction projects and design meetings, and any other requests. Coordinate interview and hiring process for three functional areas within Plant Operations. Standing member of the Joint Commission readiness team and Sustainability initiative.

Assist in all aspects of Government Leasing/Procurement functions: format and edit all lease agreements between GSA and its landlords in a four state region, including involvement with market surveys, solicitations, tracking lease awards, and assisting in the bidding process. Troubleshoot and resolve system problems for the following specialized computer programs: DocStar, CHRIS, and ETAMS.Advertise solicitations for offers and lease awards by input to the FedBizOpps website.Continually update Government Regulations books.Coordinate meetings, travel arrangements and accommodations; resolve scheduling conflicts.Manage the FLEET vehicle program: 250 drivers with a pool of 9 vehicles, schedule driving assignments and all maintenance for the vehicles. Timekeeping for 40 division associates using ETAMS, a governmental timekeeping system.Create user’s guide for the implementation of new electronic filing system called DocStar; 150 users.Analyze office procedures and implement efficiencies, educating associates on updated processes.Provide administrative support to Division Director and division associates.

Assisted Realty Specialists who serve a four state region acquiring workspace and related services for other federal client agencies. Was appointed to participate in a regional wide initiative to improve relations with other functional areas within the organization to streamline the procurement process and enhance the clients’ experience; and directly assisted in the procurement and acquisition of space for the Regional Federal Emergency Management Agency (FEMA) Headquarters located in Kansas City, MO. Responsible for administering the Fleet Management Program and provided various administrative support for a division of 40+ people. Assist in all aspects of Government Leasing/Procurement functions: format and edit all lease agreements between GSA and its landlords in a four state region, including involvement with market surveys, solicitations, tracking lease awards, and assisting in the bidding process. Troubleshoot and resolve system problems for the following specialized computer programs: DocStar, CHRIS, and ETAMS. Advertise solicitations for offers and lease awards by input to the FedBizOpps website.Continually update Government Regulations books. Coordinate meetings, travel arrangements and accommodations; resolve scheduling conflicts. Manage the FLEET vehicle program: 250 drivers with a pool of 9 vehicles, schedule driving assignments and all maintenance for the vehicles. Responsible for the timekeeping of 40+ division associates using ETAMS, a governmental timekeeping system. Create user’s guide for the implementation of new electronic filing system called DocStar; 150 users. Analyze office procedures and implement efficiencies, educating associates on updated processes. Provide administrative support to Division Director and division associates.