Debbie Basham Email & Phone Number

New Westminster, Bc

Provides confidential administrative support to the Vice President and Director, Organization Development & Employee Relations. The work often involves very sensitive and/or highly confidential issues pertaining to the efficient and effective operation of the Vice President’s office. • Coordinates, prioritizes and manages the Vice President’s calendar, independently troubleshoots conflicts and/or when urgent matters arise that need immediate attention.• Prepares meeting agendas… Show more Provides confidential administrative support to the Vice President and Director, Organization Development & Employee Relations. The work often involves very sensitive and/or highly confidential issues pertaining to the efficient and effective operation of the Vice President’s office. • Coordinates, prioritizes and manages the Vice President’s calendar, independently troubleshoots conflicts and/or when urgent matters arise that need immediate attention.• Prepares meeting agendas and prepares and/or assembles supporting documentation; coordinates calendar invites and room booking arrangements and catering; records notes and distributes them in a timely manner; follows up on action items as necessary• Directly manages the three (3) Corporate Receptionists • Effectively organizes the quarterly divisional meetings for 85+ staff• Monitors the budget accounts and expenditures and identifies discrepancies; takes necessary action to correct them.• Provides administrative back up support for the Administration Assistant to the Transit Employees’ Health & Benefit Trust• Successfully submitted the applications for British Columbia’s Top Employers for 2017 and 2018• Assists with onboarding Executives• Assists with the employee termination process• Assists with the documentation for Labour Market Impact Assessment Applications under the Skilled Worker Program• Assisted with documentation during Collective Agreement negotiations• Creates and updates fillable forms utilizing Adobe Acrobat XL Pro• Maintaining the confidential filing systems in SharePoint and Enterprise Connect• Processes invoices, purchase order and contract requests Show less

New Westminster, Bc

Provides administrative support to the Director and management team by producing a variety of correspondence, reports and materials of a highly confidential nature.-Maintains the calendar and monitors email for the Director (and VP).-Organizes the quarterly divisional meetings.-Monitors and reconciles department budgets.-Assists with the employee termination process.-Taking minutes at meetings with follow-up on action items.-Prepares expense reports and reconcile… Show more Provides administrative support to the Director and management team by producing a variety of correspondence, reports and materials of a highly confidential nature.-Maintains the calendar and monitors email for the Director (and VP).-Organizes the quarterly divisional meetings.-Monitors and reconciles department budgets.-Assists with the employee termination process.-Taking minutes at meetings with follow-up on action items.-Prepares expense reports and reconcile credit card statements.-Assisting with documentation during Collective Agreement negotiations.- Scheduling meetings with various teams, booking venues, organizing materials and catering requirements.-Creating fillable forms utilizing Adobe Acrobat XL Pro.-Maintaining the confidential filing systems in SharePoint and Enterprise Connect.-Processes invoices, purchase orders and contract requests.-Backfills for the Executive Assistant to the VP of Human Resources (CIO and Project Coordinator). Show less

New Westminster, Bc

Provides confidential administrative support to the Business Technology management team by producing a variety of confidential correspondence, reports and materials.Coordinates meetings, minute taking, responds to routine customer enquiries, greeting visitors, receiving incoming calls, processes departmental invoices and expense claims.•Maintains the calendar of the Director.•Taking minutes at various department meetings with follow-up on action items.•Backfill for the… Show more Provides confidential administrative support to the Business Technology management team by producing a variety of confidential correspondence, reports and materials.Coordinates meetings, minute taking, responds to routine customer enquiries, greeting visitors, receiving incoming calls, processes departmental invoices and expense claims.•Maintains the calendar of the Director.•Taking minutes at various department meetings with follow-up on action items.•Backfill for the Executive Assistant to the CIO.•Scheduling meetings with various departments/project teams, booking rooms, organizing materials and catering requirements. •Maintaining the filing systems for the division in SharePoint and Enterprise Connect. Show less

North Vancouver, Bc, Canada

Delivered high-level administrative support to Director and 52 department employees. Supported staff projects and initiatives, established and maintained business processes.•Created and implemented training procedures for new Administrative Assistants to Director, decreasing on-boarding timeline from 4 weeks to 2 weeks.•Established tuition reimbursement tracking system using Excel, consolidating new corporately centralized budget for company’s tuition reimbursement program and… Show more Delivered high-level administrative support to Director and 52 department employees. Supported staff projects and initiatives, established and maintained business processes.•Created and implemented training procedures for new Administrative Assistants to Director, decreasing on-boarding timeline from 4 weeks to 2 weeks.•Established tuition reimbursement tracking system using Excel, consolidating new corporately centralized budget for company’s tuition reimbursement program and decreasing reimbursement to participants from 2 weeks to 4 business days.•Provided support to 2 Directors, alternating working out of 2 separate locations over 18-month period, by utilizing technology and Outlook calendars to stay organized.•Assisted with coordinating Claims Managers’ conference for up to 300 attendees by organizing logistics, coordinating materials, updating PowerPoint presentations, and working with external site on facility arrangements and food distribution.•Organized and led Insights Discovery program logistics to over 5,000 employees by coordinating external online evaluations, preparing materials and managing logistics with external facility. Show less

Vancouver, Canada Area

Organized 28,000 volunteers for games-time training sessions by utilizing reservation system to assist all function areas. Assisted in editing and formatting volunteer training materials for all sporting function areas.•Ensured Support Services Organizing Committee ran at optimal performance level by responding quickly to service requests in a friendly, informative, and efficient way.

Vancouver, Canada Area

Coordinated international travel arrangements for board of directors to attend local meetings in Vancouver.•On-boarded 15 candidates over 1-week period by ensuring all HR forms were completed, training schedules were organized, and workstations were equipped.

Vancouver, Canada Area

Provided administrative support to Regional Security Manager and 3 investigators. Retrieved in-branch video evidence from branches across BC requested by law enforcement agencies. Answered general phone inquiries using professional and courteous manner, directing inquiries to appropriate staff members. Entered initial investigative case information into online program.

Demonstrated exceptional customer service skills and learning new tasks resulting in progressive transition up from Teller to Senior Customer Service Representative.

Executive Assistant/Executive Secretary

Courses taken: Fundamentals of Accounting, Organizational Behaviour & Business Economics

Urban Land Economics

Courses: Real Property Law & Real Estate Ethics, Foundations of Real Estate Math & Statistical Analysis, Micro Foundations of Real Estate.