Scanned and distributed owner contracts, change-orders and bonds. Created transmittal letters and hand delivered owner contracts and change orders when needed. Assisted with and supported the following: Completion of company's Operations Manual using Strategic Solutions; Uploading the Safety Manual using Strategic Solutions program; Entering Project Closeout information using Contract Manager. Maintained Corporate Contacts and Licenses on the Intranet. Ordered business cards and stationary for the Commercial Division and Marketing. Ordered and maintained in-house office supplies and materials, negotiated pricing. Maintained supplies and maintenance for in-house copiers for Commercial and Marketing. Researched and tracked promotional items for Recruiting, Trade Shows and Special Events. Made travel arrangements for executives visiting out of state offices. Notified, scheduled and registered staff for off-site events. Handled off-site Meeting Room and hotel/restaurant reservations.

Prepared documents, proposals and presentations for public sector clients, to include numerous School Boards, City, County, and Municipal administrations. Assisted with updates of marketing collateral such as, resumes, graphics, brochures, and company/project information cut sheets. Prepared and tracked shortlisting and final selections on proposals/presentations submitted, Statement of Qualifications, leads, and projects. Also served as a liaison between sub-consultants. Researched and tracked promotional items for Trade Shows, Work Shops, Seminars, and Tournaments. Provided any administrative support as needed by the Marketing department.

Provided support for the development of more than 250+ technical proposals, as well as marketing collateral for the Florida and Puerto Rico Region. Prepared qualification packages/forms to receive precertification to do work for Departments of Transportation and Miami-Dade County. Completed online Vendor Registrations to receive notifications of new Bid/Proposal opportunities. Served as CDM Smith’s expert on the completion of government forms, such as the Standard Form 330 and provided administrative support for a variety of transportation-related projects and studies. Responsible for reformatting, updating, and creating resumes, fact sheets, and qualification statements. Assisted with and supported the following projects: General Engineering Consultant Services to the Florida Rail Enterprise, Florida Department of Transportation (2010-2011). City of Ormond Beach Energy Efficiency Conservation Strategy, Ormond Beach, FL (2010-2011); Lee County Renewable Energy and Research Hub, Lee County, FL (2010-2011); City of Eustis Energy Action Plan, Eustis, FL (2010-2011); Orangeline Express Presentation, Lake-Sumter Metropolitan Planning Organization, Lake and Sumter Counties, FL (2010); and CanAm Connections Study (2007-2009).

Arranged travel, meetings and events, as well as assisted with presentations when necessary. Contacted consultants for proposal information, prepared and assisted with proposals, as well as maintained project fact sheets. Maintained client database, answered incoming calls, greeted visitors, picked-up and distributed incoming mail, and accepted shipping of all packages. Ordered and tracked inventory and office supplies. Assisted project managers/architects with word processing of project minutes and correspondence. Maintained and documented the filing of all office and project documents. Ensured that all office forms and standards were current for the Headquarter office, collected employee timesheets and faxed to human resources, prepared office for meetings (ordered food, supplies, etc.), and arranged for routine maintenance of office equipment.

Prepared documents, proposals and presentations for public and private sector clients, such as numerous Departments of Transportation, city, county, and Municipal administrations. Responsible for updating marketing collateral (internal and external) such as, graphics, brochures, newsletters and company/project information cut sheets. Prepared and tracked Letters of Interest/Response, Statement of Qualifications, final selections on proposals/presentations submitted, press releases, leads, and projects. Served as a liaison between sub-consultants. Researched and tracked promotional items for Trade Shows, Work Shops, Seminars, and Tournaments. Established firm photographer and scheduled professional photo shoots.

Responsible for the maintenance of project controls file system, preparation and dissemination of weekly payroll, and all personnel processing. Responsible for the preparation of pay estimate quantities, data entry for project controls tracking and maintenance of project controls file system. Prepared invoices for vendors and subcontractors. Completed radio dispatch, receptionist and secretarial duties as needed.