Debbie Ostro Email & Phone Number

Woodbridge, Nj

• Assist Office Manager with building maintenance, employee moves, floor plans, meetings.• Assist the Finance Department with invoices and filing them into the company’s Dorado system.• Assist the Finance Department with financials and comparing them with the company’s Burgiss system.• Utilize Excel for various spreadsheets.• Handle building maintenance complaints (contact maintenance company, input matter in web site, follow-up on status)• Receptionist (greet visitors, in charge of badging access system software, keep employee lists up-to-date, prepare paperwork and badges for new hires and consultants, keep track of twelve (16) Outlook conference room calendars.

New York, Ny

Executive Assistant to the Creative Designer 9/12 – 12/12 • Created PowerPoint presentation for company displays.• Prepared and forwarded Excel spreadsheet price lists of merchandise to customers.• Assisted with any follow-up to customers.• Uploaded photography shots of designs for displays.• Assisted in Market Week, a major function in the fashion industry.

Bridgewater, Nj

Executive Assistant to Senior Vice President & Vice Presidents for the Sales Department• Right hand assistant to Senior VP and 4 VP’s in Sales Department, multi-tasking with an extremely high volume workload.• Key coordinator in company's move to new, high tech Innovation Center.• Arranged high-level customer meetings in new innovation center which included the coordination of agendas, working closely with the host in travel arrangements, car service, catering, AV equipment.• Responsible for extensive calendaring in Outlook, scheduling of involved meetings & conference calls.• Handled involved travel for all executives, including domestic & international flights, hotels, car service.• Prepared and submitted detailed expense reports.• Coordinated large conferences locally and internationally for company sales meetings.• Assisted in all office managerial duties.• Worked heavily with Word, Excel, Outlook, and PowerPoint.

Woodbridge, Nj

• Provide administrative support for CFO, COO and President:- Travel arrangements (developed the corporate travel website), coordinate calendar, organize meetings, and presentations.- Handle Payroll activities including EasyTime reporting/tracking of department’s PTO time/hours.- Accounting (invoices/Oracle vendor set-ups/expense reporting).- Assemble monthly financials/budget reports involving excel spreadsheets and .pdf files.- Established and maintain corporate credit card program; maintain and administer business card program.- Manage entire Maintenance Operations’ vehicle fleet (60 vehicles), order new vehicles, handle vehicle billing, and administer safety training and compliance programs.- Control ad hoc show base event billing; responsible for billing and recovery of $300K profit.

Edison, Nj

Provided administrative services to V.P. of Marketing for a team of 50. Was responsible for various projects (e.g., administered the production of a company recruiting video, along with a company Computer Based Training and DMR Macroscope (company methodology) CD. Was promoted during the last several years as a Distance Learning Coordinator, reporting to the V.P. of Education Services, for 9,000 consultants, worldwide. Was responsible for computer and web-based training for DMR’s technology professionals. Established an internet/intranet computer-based training (CBT) download facility. Maintained the CBT library by selecting the most current technologies. Provided monthly CBT Usage Reports to Training Coordinators/Managers, worldwide, using Excel, PowerPoint and Lotus Notes. Maintained an up-to-date CBT employee database. Handled all in-coming usage inquiries, using Lotus Notes e-mail.

Associate’S Degree, Secretarial Science, 3.8

Activities and Societies: ChorusOn Dean's List

High School, Graduated With Honors

Activities and Societies: Chorus, band, cheerleading