Vandersleen, Debbie Email & Phone Number

Southampton, England, United Kingdom

Organising board meetings, annual general meetings, preparing papers for board meetings, preparing sub-committee meetings. Taking minutes at meetings and preparing board papers. Preparing annual meeting planner for all board meetings, sub committee meetings and key meetings seeking approval of the board and scheduling into diaries. setting up zoom and team meetings, taking minutes at meetings, diary management, organisational skills.working with board of Trustees, updating companies house and charities commission with new Trustee information and any changes to the charity or directors. Sending out Trustee Induction packs, carry out dbs checks, sending out application forms to new Trustees.Processing of complaints for the organisation, preparing PowerPoint presentations. Updating Intranet site with Trustee and Directors biographies and photos.Working with Microsoft 365 Sharepoint adding Teams for Board Meetings listing meeting dates with papers, additional Teams for Sub-Committees listing dates and adding papers in a central location. Expense claims for Chairs of Board and ad-hoc research work. Processing incident reports each quarter updating central document and producing report for sub-committee. For Governance maintaining record of attendance of Trustees at Board and Sub Committee meetings. Ensure all contracts are signed by CEO and Chair of the Board.Recruitment - when Line Manager appoints member of staff, complete job offer form, complete IT starter form, set up induction programme in liaison with HR dept and arrange series of meetings for new starter. Arranging venues for meetings throughout the year. Record keeping for Governance re attendance of Trustees, succession recording for AGM. Mind Quality Mark project group member in July 2022.

Salisbury, United Kingdom

Legal Secretary - Tax, Trusts, Wills & Probate DepartmentTyping documents from audio dictation, diary management, scanning and photocopying documents, adding and editing data on database for new and existing clients. Preparing payments to clients, receipting payments. Creating new files, archiving files/documents. Diary management; dealing with new Will; LPA enquires by phone and email.

Whiteley, England, United Kingdom

Arranging events/functions for the Central Southern Agency office for senior members of staff from Head Office to meet with local business. Organising bespoke regional programmes for senior VIP members of staff to meet with local businesses across the south of England and arrange high level speaking events for the VIP to address business audiences ranging for 50 members up to 300 business members. Budget management - overseeing the budget for the office and preparing reports on a monthly and quarterly basis. Preparing analytical reports on a monthly basis for the Agent and Deputy Agent to prepare a monthly report to Head Office. Arranging diary appointments for Agent based on reports taken from CRM database to ensure that every business sector and all regions are covered on a monthly basis. Analysis of CRM database on a quarterly basis to show where differences are within business sectors and regionally to decide on whether further action is required to gain further contacts.

Organised a half day conference for 150 delegates at Harbour Lights Picture House, liaised with speakers ensured presentations were sent to me in advance of conference in order for them to be loaded onto CD Rom. Designed Conference Delegate Packs to be handed out to all delegates on day of conference. Arranged external caterers for the event, handed out badges and packs to delegates and ensured smooth running of conference.Arranged large meetings catering for 50/60 guests for Head of Housing Solutions on a monthly basis, ensuring room was correctly laid out, computer equipment was set up correctly and presentation loaded and shown on screen, catering organised for each event.Arranged training courses for the department of 100 to attend over a period of three sessions.Allocated all members of staff within the department to attend a staff conference which was held over three sessions in order for all members to attend.Diary management - organising all external and internal meetings for Head of Division and ensuring her diary was kept up to date.General secretarial duties, filing, ordering of stationary, travel expenses, organising travel within the UK, restructuring her filing system.Reason for leaving:Due to the limitation of my salary £20,000 was unable to progress any further within the organisation.

Financial administration - Invoicing, Declaration Forms, Forecasts, Ordering & Travelling, Interface to Accountant in Sweden.HR administration - Employment contracts, Salary registration, SAP entries, Employee handbook regulations, Performance management, Resource allocation, Education plans, PD plans.Security administration - Badges, Access to the department, Interface to Sony Ericsson organisation on security issues, Access to network and web pages.IPR administration - To register and distribute official documents and to follow up thepatent process interface to the Ericsson patent engineer.Secretarial work - work for Site Director & Research Director, take minutes, travelarrangements, organizing meetings, Bluetooth SIG administration, translation work,organising team building activities and conferences.Web management - Maintenance of Ericsson intranet site, creating new intranet sites and up-dating of sites.External communication - To support the company and particularly the Research Director with Public Relations towards third parties such as external companies, universities and the press.Reason for leaving:The office closed down at the end of 2003 and all members of staff were made redundant. I had a baby girl in the June 2003 and decided to relocate back to the UK. After 1 yr I moved back to the UK and had my second child in December 2004 and after a period of settling into the UK re-entered the job market in September 2005.

I arranged travel around the world for the Site Director, Research Director. Organised all PR for Research Director (Jaap Haartsen). Diary management for both directors.Part of management team, taking minutes, preparing presentations.Updating and designing websites for the organisation.Arranging teambuilding events. Organising a conference for staff to attend (200 delegates).Arranging travel to HO Sweden for department to attend yearly (45 staff).Promoted to Office Manager - overseeing budget, accounting procedures, HR procedures and running of office.Left the position when the office in the Netherlands was closed down.

Portsmouth City Council

Planning his agenda, meetings, taking telephone calls.Designing new forms (30 in total) for the departmentArranging a new filing system for the departmentOrganising a Christmas party for the department.Reason for leaving:Moved from England to Holland to join partner

General secretarial duties for the repossession departmentAttending County Court for repossession cases for Banks & Building SocietiesDealing with my own caseload and contacting clients regarding outcome of cases.Reason for leaving:Due to redundancies being made in the office decided to look for alternative work.

Secretarial duties for Senior Partner Attending the Police Station and interviewing clients and taking statementsAttending Court and assisting Lawyer by providing all information on client and taking notes in court.Attending County Court and sitting before District Judge to deal with repossession cases relating to unpaid mortgage payments on homes and businesses.Reason for leaving:Unfortunately I was unable to pursue my trainee legal executive work at this office and decided to move onto another firm to continue with my training.

Btec National Diploma In Business &Amp; Finance Studies

BTEC National Diploma of Business and Finance Studies.

Level; Humanity Studies, English Language; Business Studies, Home Economics; Cse Grade; Maths, Science, French