Deborah Gill Email & Phone Number

United Kingdom

Newcastle-Upon-Tyne, England, United Kingdom

Newcastle Upon Tyne, England, United Kingdom

Cramlington

Blyth, Northumberland

• In the role I was used to managing my own workload and knowing and setting my own targets.• I dealt with confidential information and was a trust worthy member of staff.• I dealt with visitors from all over the world, from greeting them on arrival, sorting lunches and arranging transport.• I was responsible for the management of the company meeting rooms and the booking system of these rooms.• Inputting of labour data, inventory part information, holiday requests for shop floor employees• Booking of all travel and accommodation for all employees on site. I was also responsible for booking accommodation for visitors to the site.• Booking of appointments for Managers• Inputting of Managers expenses into the company system.• Organising company events and the management of the events.• Ordering of company stationery.• Any other issues that arose were brought to me; this could be a flood that needed dealing with, to building work that required planning right through from the quotation stage to the end result.

This role was very demanding and required good organisational skills. The company business was that of management consultants and they carried out a lot of management training skills courses. Another area of the business was Seminars and Conferences. Duties that supported this included:• Manage client liaison to ensure customer requirements are achieved. • Handling all office needs and purchases. • Booking of all travel and accommodation within an agreed budget.• Manage a conference marketing and stationery budget of £40,000pa covering all requirements.• Ensure all correspondence is delivered in a corporate manner to meet client needs .• Responsibility of booking any off site venues, equipment and organise catering for all events. • Research, choose and order any gifts that are required for events.• Administration duties for all events, receiving and entering all bookings into the relevant databases, sending out confirmation letters, invoices and joining instructions. Dealing with all incoming monies, supplier invoices and banking.• Manage and maintain a client database to assist in the developing of future business.

A wide-ranging role, which developed greatly over time as a result of a professional approach to the role and the development of the business. Main duties included:• PA to two of the partners of the company and one manager – dealing with clients in their absence, managing diaries and associated secretarial/administrative duties.• Administrator – the evaluation, development and maintenance of company databases (relating to clients and project). Ensuring other staff members are up to date with the procedures associated with these databases.• Secretarial support – preparing proposals, reports, graphic models and presentations.• Responsible for maintaining the company accountancy systems – handling all related tasks, including generating Purchase and Sales invoices, Order Intake.• Office management – ensuring all equipment is maintained and that stationery supplies are well stocked. Ensuring that the company achieves the most cost effective supplies through negotiation with suppliers.• Project/team support – offering administrative assistance to other partners, department managers and consultants. This includes assistance with travel arrangements, fielding queries from both field staff and clients, providing an additional W.P. support.• Receptionist – handling and directing all incoming queries to the company, both over the telephone and with visitors.• Supervision & Training of the Administration Staff – delegating and explaining work, ensuring standards of work are maintained in line with customer needs.

Primarily responsible for the preparation and distribution of press releases (both internal and for clients), tracking and recording their success.Additional duties include: Maintaining a database of relevant contacts/publications as potential distribution points.Assisted in the organisation and hosting of social and corporate events.Clerical support – word processing and other administrative duties, including work of a private and confidential nature.

Newcastle Upon Tyne, United Kingdom

Overseeing general day to day running of the office (purchase of stationery/equipment, dealing with visitors & enquiries)Supervision, training and delegation of work to two members of admin, staff.Co-ordinating the travel arrangements for all staff members (including organising transport and accommodation)Secretarial duties – preparation of manuals, reports, procedures and letters.Accounting duties – generating invoices, dealing with accounting queries and other small accountancy work.

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