 Coordinating with the field personnel, and Subcontractors/Vendors from the start of contractual requirements through completion. Send preliminary contract documents to subcontractors, track & document receipt of forms. Generate review binding contract agreements, review executed incoming contracts / POs, change orders, purchase orders and upload to ProCore. Creating project folders with applicable templates, including contract boilerplates and all necessary templates as new projects are acquired. Obtain W9’s, pre contract administrative forms and insurance certificates for subcontractors / vendors, send reminders for expired certificates. Troubleshoot vendor and subcontractor payment discrepancies. Track lien waivers for monthly draw payments. Set up new vendor accounts, send out Notice of Commencements. Maintain contract & change order logs, communicate with project team with any agreements not executed. Prepare project close out books, reach out to subcontractors to obtain all retainage draws & final lien waivers.  Heavy budget interaction with Project Managers & COO.

Create hard cost contracts, change orders, purchase orders in Procore, send to subcontractors/vendors for signature through Docusign. Contact subcontractors and vendors for updated insurance information for RMIS non compliance issues. Send and track contract documents to prospective new subcontractors/vendors.

Review and approve all incoming contracts, purchase orders and service agreements.Update proposal ad project logs.Apply for city/state business licenses as needed.

 Manage field office startup and operations. Generate / process binding contract agreements, change orders, purchase orders and upload to ProCore.  Obtain insurance certificates for subcontractors and vendors and send reminders for expired certificates Assist the project team with setting up / terminating utility accounts. Submit monthly draw packages, stamp, code and input all project invoices into VISTA, check requests, expense reports to accounting.  Troubleshoot vendor and subcontractor payment discrepancies. Track lien waivers for monthly draw payments. Set up new vendor accounts, send out Notice of Commencements. Track status of material suppliers through Account Status Inquiries on a monthly basis. Maintain contract and change order logs, communicate with project team of any agreements not executed. Prepare project close out books, reach out to all subcontractors to obtain all retainage draws & final lien waivers

I create and process all subcontractor contracts, purchase orders & change orders and upload to ProCore. Process subcontractors pay applications, invoices, distribute subcontractor checks, maintain subcontractor files, manage jobsite supplies, administrative support to 5 vice presidents, project managers and superintendents. At the close of each job, I create job closing binders. Office manager responsibilities include: maintain office and break room supplies, send / receive Fed Ex packages, maintain office equipment, distribute mail. Support office and job site personnel with all administrative needs. Liaison between office personnel and property management.