Debi Himovitz Email & Phone Number

Sacramento, Ca, Us

Senior leader of the agency who executes the agency's mission and vision in collaboration with the Executive Director. Directs the overall leadership and management of Ruby's Place program operations and facilities. Assumes responsibility for the agency in the absence of the ED and participates as a member of the executive team to formulate and implement plans to meet the agency's short- and long-term objectives.

Castro Valley, California, United States

Manage public contracts, including federal, state and county grants• Draft and review all partner agreements• Oversee program objectives to ensure all are met• Act as liaison to program managers to understand grant deliverables and goals• Assure compliance with contracts, funder requirements and applicable laws• Monitor correspondence and response to funders and partners• Coordinate with finance for billing needs for partner agencies• Conduct internal and external audits for accuracy and complianceOversee management of the Data Team, including responsibility for Apricot database and ensuring data needs are met• Ensure reporting information is obtained in a timely manner• Enforce timely report submittal to relevant funders by established deadlinesLead grantee partner meetings and work with Director of Programs on development of program rolloutsAssist with grant applications and renewalsOversee and work with facility managers on facility operations, repairs and maintenance• Ensure proper policy and procedures are in compliance, performance and facility operation requirements are maintained• Work with Executive Director to organize maintenance and new construction projects.Direct supervisor of Office Manager and Information Systems Manager

• Administer agency's contracts, including ensuring compliance with all contract and funder requirements and applicable laws• Work with development team in preparing timely and compelling applications/renewals• Ensure contracts are up-to-date• Manage the contract process to ensure contracts are finalized and funded on or before the start date and maintain record of all documents• Process contract amendments• Work with program managers to ensure internal objectives are met and reports are submitted on time

Sacramento, California Area

• Manages meeting and event registrations, works as liaison with third-party registration company.• Database administrator responsible for data integrity, reports and e-mail blasts.• Processes A/R deposits and invoicing in the system.• Assists contracts management.• Training coordinator responsible for training schedules, preparing facilities, managing class signups and reporting attendance.As operations coordinator, my position was divided into five key areas:Meeting & Event Registration Lead, working as a liaison with a third-party registration company to create and design online registration forms, including tracking registrations, collecting fees and issuing refunds and providing reports. I also manage the registration desk at events to ensure a smooth process for all attendees.Database Administrator, responsible for data integrity, reports for internal and external use and creating and managing e-mail blasts.Accounts Receivable, processing all deposits, reconciling statements and managing all invoicing in the system. This includes sending monthly statements to customers, following up on payments and providing regular reports to senior and executive staff on outstanding balances.Contracts Manager, assisting on tracking and processing of all contracts.Training Coordinator, creating training schedules, preparing facilities, managing class signups and reporting on attendance.

• Designed and created web sites since 1997. Uses HTML, CSS, JavaScript, CGI, Access, MySQL, PHP and more.• Created and maintained Intranet web site for employer. Integrated search from Access Database and provided ability for non‐programmers to easily update content through web‐based control panel.• Worked professionally for companies like RE/MAX as well as small businesses and individual clients.

• Managed multiple client trackers as well as internal database to ensure proper reporting of milestones and tasks.• Coordinated with vendors, clients and coworkers to order, review and finalize construction drawings and other pertinent documentation required for jurisdiction permits and client requirements.• Submitted applications to jurisdictions for zoning approvals and building permits and followed up to ensure timely approval of applications.As site acquisition project coordinator I managed multiple client trackers and an internal database to report on milestones. I provided weekly updates of outstanding items and provided forecasts for completion of tasks. I worked with landlords to obtain consent for projects which included explaining project details and answering questions. I submitted applications to jurisdictions for zoning approvals and building permits and followed up on submittals to ensure timely responses as well as to correct any issues. I worked directly with vendors and clients to obtain correct documentation required by landlords, jurisdictions and client processes.

• Able to efficiently draft lease agreements and amendments following directives and guidelines presented by the client and internal documented processes.• Communicated effectively with Application Processing Managers, Account & Sales Managers, Applicants andQuality Assurance Managers to ensure pertinent information provided is accurate and conforms to standards required by the client.• Maintained less than 5% error rate on submissions to Q/A while upholding high work load as a top producer in the lease drafting team.As the lease drafting and reporting coordinator, my duties included providing reports at the end of the month for the client as well as internal reporting for invoicing. I also generated detailed weekly reports internally for the project manager and team leads. I drafted new leases and amendments for a large portion of the Central and West regions, and arranged getting proper business and legal approvals when necessary. I worked hand‐in‐hand with the Application Processing Managers to revise the drafts as requested by the applicant and ensure the equipment loading, rent and other pertinent information was correct. I maintained an error rate of less than five percent while upholding a high work load as one of the top producers of the drafting team.

I worked as project coordinator in the co‐location department preparing documents to be executed by the Director. I received new packages, stamped, logged and checked the forms and legal documents for accuracy prior to presenting the packages to the Director for execution. Following execution, I scanned and uploaded all documents, sent correct forms to the processing department and returned executed copies to the proper parties. I also received rejected packages from the processing group and corrected forms and information to ensure proper entry. Other duties included database administration with the co‐location department. Working directly with the Cingular Sites department leaders and the database creator Siterra, I created, updated and corrected the forms and project schedule templates to be used by the co‐location department. I also created the training process (including PowerPoint presentation) and assisted in ensuring the new process was manageable and understandable for employees with all levels of experience. I was responsible for maintaining the user groups and accessibility as well as roles for tasks in the database.

• Able to interpret network lease agreements for abstraction, reference, resolution to payments/escalations and decision‐making purposes.• Maintained current, accurate and complete records for subleases in the property management database.• Facilitated and administered internal processing for routine lease maintenance requests (i.e., address changes, payee changes, and new ownership‐assignments) from Landlords, Tower Companies and Wireless Carriers.• Through proper database treatment insured all contractual payments were administered timely and accurately, per the terms and conditions of the lease.• Insured that any changes to current payments set forth in the database were executed per SOX compliance and internal documented processes.As a data administration specialist, I was responsible for abstracting and entering new lease agreements, amendments, replacement agreements and other legal documents into the database system. I first reviewed the documents to be sure all required information was provided and to ensure it was properly executed. I then entered the terms of the lease into the database, including rent amounts and escalation. I was also responsible for paying any back rent that was due to the landlord and ensuring the proper back up was provided to the quality assurance team. I created and mailed letters to the landlords, reconciled accounts and ensured the database was kept up‐to‐date and correct for rent amounts, contact and vendor addresses and length of terms. I also was responsible for correcting errors in the systems and ensuring SOX compliance.

As the co‐location administrator, I was solely responsible for processing all documents and agreements relating to the subleases on AT&T Wireless’ cell phone towers. I received, logged, reviewed and processed all new leases, amendments, commencements, replacements and other documents into the database system. I ensured all rent amounts were set up correctly to create accurate invoices for incoming rent, corrected errors in the database, updated notice addresses and worked directly with the co‐location specialists, AT&T’s landlords and the sublease tenant to ensure the commencement dates, lease terms and rent amounts were correct. I also processed all rents due to the landlord for pass‐through and revenue sharing from the sublease.

• Performed administrative and secretarial support functions for the CEO of an event promotional planning company.• Coordinated and managed projects, made and answered phone calls with customers and vendors, wrote sales quotes and invoices.• Organized filing of catalogs, invoices & bills and important documents.