Accounts payable functions for the DistrictProcessing invoices for paymentEntering and maintaining AP data and information into the accounting system and ensure records are current and accurateMaintains vendor files (Collecting W9s, COI, etc)Prepares 1099 records/information. Mails 1099’s to vendors.Processes tax exempt and W-9 formsCompiles data and information for year-end auditsPerforms accounts receivable function for the DistrictPrepares depositPrepares invoices to other entitiesEnsure records are current, accurate and reconcileCompiles data and information for year-end auditsSupports the Business Manager with compliance reports, audit, financial statements, and other tasks as neededSupport the Office Staff with morning duties

Effectively communicate with internal stakeholders and team staff to resolve questions/concerns with projects and personnel topics Oversee purchase requisitions/budget processes for all corporate marketing departments (Brand/Creative, PR, Web, Digital, Marketing Ops, and special needs for the Chief Marketing Officer) Liaison for Brand/Creative and stakeholders to interpret objectives of upcoming projects Triage project requests to assess for quality, resource needs, and deadlines and convert for assignment Manage a combined team of 9 graphic designers and managers (India and Mexico) Manage administrative functions, user account maintenance, content organization, process documentation, and structure of multiple internal systems

Managed a team of 10 remote graphic designers (California and Mexico) Liaison between Epicor and an India vendor to rebrand 800+ assets within 2 months Reviewed designs/assets developed by the internal graphic design team Managed the department workflow and documented various processes Developed and coordinated a service level agreement (SLA) Brand/Creative/Web/Digital Triaged project requests and assigned as needed Monitored project timelines to ensure efficient, on-time delivery

Team lead of new graphic design department in Mexico Coordinated with internal Legal counsel to incorporate legal review as a standard step within our process Incorporated proofreading as a standard process, providing a higher level of service to internal stakeholders and improved quality of output materials

Layout and proof various marketing collateral for global offices and departments Modify Adobe® Illustrator/Photoshop and Quark files Manage large volumes of collateral inventory and print production

Provided daily backup support for receptionist Worked with various vendors to print professional collateral/mailers/etc. Coordinated and executed e-mail campaigns to current customers and prospects Worked with WebEx® and Centra® to execute product webinars Managed documents in Microsoft SharePoint (document management system) Managed Web site updates for both intra- and Internets

Provided daily backup support for receptionist Processed customer, business partner, and associate registrations for training classes at corporate headquarters, along with three branch offices Coordinated training schedules for corporate headquarters, and three branch offices Worked with managers to enroll employees in the appropriate training curriculum based on their area of expertise

Provided daily backup support for receptionist Prepared daily shipments to customers and branch associates using various shipping methods Purchased office supplies for internal distribution on a weekly basis Distributed daily mail to associates Prepared corporate headquarters training facilities for customer and associate classes Ordered food for customers during training Prepared training materials for all corporate training classes Entered customer information updates in Goldmine (customer database software) Educated customers about product lines for inbound sales Knowledge of, and the ability to operate standard office equipment