Debora Hall Email and Phone Number

Position is responsible for managing daily functions of OFM Grants Division, overseeing six employees, developing and setting grants policy for City and County. Participate in the full cycle of grant awards: generating revenue through timely submission of well-researched, well-written and well-documented fundraising proposals, and accurate and efficient processing, expending, accounting, reporting, and auditing of grant funds. Position responsibilities include the following:Develops and maintains grants management training for Enterprise as well as grants management software. Serves as subject matter expert for Uniform Grant Guidance (2CFR200) and updates grants professionals on regulation changes. Provides daily department management and oversight ensuring accuracy in performance and operation effectiveness. Performs strategic departmental planning; establish and implement policies and procedures. Supervises and provides work direction for OFM Grants Division employees. Evaluates OFM Grants Division employee performance, prepare written appraisals, meet with employees to develop and convey improvement plans. Institutes corrective actions if necessary, up to and including termination. Monitors OFM Grants Division employee attendance, tracks leave requests and submits timecards to payroll. Reviews and revises work product of OFM Grants Division employees. Troubleshoot any related issues. Represents OFM Grants Division in responding to city/county grants needs and initiating appropriate response. Tracks and ensure all timelines are met in the most efficient and effective manner. Serves as primary contact with Human Resource Division in preparation of supporting documentation for posting vacant positions; review applications, conduct interviews and make hiring decisions. Coordinates special projects. Assign tasks and responsibilities accordingly. Currently, the unit directly manages over 450 million in grant funding as well as all reporting functions.

Monitors and analyzes the budget and fiscal proposals for assigned city and/or county agencies/departments and makes recommendations to the Budget Manager. Prepares and assists the Office of Finance and Management in the development of the annual budget. Reviews monthly budget and revenue reports for assigned agencies/departments to ensure accuracy before publishing. Analyzes agency/departmental personnel spending trends and budgetary impact of personnel changes. Reviews assigned agency/departmental contracts for budgetary control and proper application of public procurement policy. Drafts legal fiscal ordinances for assigned agencies/departments when requested.Establish and maintain advanced working knowledge of the City/County budget process, accounting system navigation and the chart of accounts. Strategizes budget efficiencies across assigned agencies/departments and develops thorough understanding of assigned budgets. Represents the Office of Finance and Management at City County Council meetings when necessary. Establishes and maintains effective working relationships with peers and senior level officials in City and County agencies and departments, municipal corporations, State officials and the general public in order to exchange information and respond to inquiries as needed. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Served as grants manager for the Department of Public Safety. Managed all aspects of Indianapolis Metropolitan Police Department and Department of Homeland Security Grants. Assisted the Indianapolis Fire Department and Indiana Task Force One as needed with monitoring site visits, audit, annual grant budgeting, drafting fiscal ordinances, and other support as needed.

Position is responsible for management and ensuring compliance with The Department of Homeland Security/Federal Emergency Management Agency's Urban Search and Rescue (US&R) Cooperative Agreements. This positions plans, organizes the grantor and human resources requirements as outlined in the annual DHS/FEMA Cooperative Agreements and develops the operating budget & program development, as well as, maintaining a readiness status of the Task Force. Position was responsible for maintaining HR records for over 200 task force members, drafting annual grant proposal, compiling, reviewing and submitting FEMA deployment claims, procurement & accounts payable, ensuring proper language was included in grant contracts, monitoring site visits and single audit, and drafting documents for fiscal ordinances as needed. During my tenure, I participated in the national USAR grant workgroup and assisted with delivering grant related training to other grant managers in system.

Position is responsible for post-award grant management of grants. This includes expenditures, monitoring and reporting on grant funds and a variety of budget related compliance issues. Position responsibilities include the following: Initiates setup of project funds by reviewing terms and conditions of grant guidelines for expenditures. Performs full and complete financial and personnel audit of all sponsored project accounts. Examines all posting for accuracy and maintenance of adequate balances.Utilizes enterprise financial software to review and approve grant-funded purchasing requests.Establishes appropriate coding for grant funds in enterprise financial software. Establishes financial controls and systems for new grants/programs. Provides projections of project expenses to determine need for additional funds, potential overruns and requests to sponsors. Reviews, approves and submits accurate financial reporting to funder. Reviews grant fund balances to ensure accounting structure is reconciled appropriately Reviews and reconciles grant fund balances in enterprise financial software.Draws down federal and state funds for grant reimbursement as necessary. Create and submit grant extension requests as needed to expend grant funds. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time. During my tenure with this position, reconciled past audit reports and grant funds, created Microsoft Access database to track grant proposals and awards, handled financial monitoring site visits and audit, and processed grant contracts and reimbursement claims.